Marianne Davis, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

A motion and second is needed for a nomination to name a board chairperson for January 2019 through December 2020.

Once all nominations are finished, a motion and second, along with a vote is needed to elect a board chairperson.

A motion and second is needed for a nomination to name a board vice chairperson for January 2019 through December 2020.

Once all nominations are finished, a motion and second, along with a vote is needed to elect a board vice chairperson.

On a recommendation from Superintendent Davis, the board will make a motion and second and vote to appoint the law firm of Sheehan, Barnett, Dean, Hayes, Pennington, Little and Dexter as the Board Attorney (firm) for Mercer Co. Schools for 2 years from January 2019 through December 2020.

A motion, second and vote is needed to appoint the Board Secretary for a 2 year term from January 2019 through December 2020.

Superintendent Davis has served as Board Secretary since August 1, 2018.

A motion, second and vote is needed to appoint the Board Treasurer for a 2 year term from January 2019 through December 2020.

Amber Minor, Finance Officer has served as Board Treasurer since January 2017.

All meetings will be held at Central Office, 530 Perryville Street, Harrodsburg, KY 40330.

All meetings will be scheduled to start at 5:30 p.m.

Proposed dates:

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

• Proposed Revisions to High School Graduation Requirements

The Finance Officer will report to the board at this time.

Board Meeting – January 17, 2019

December 2018 Monthly Recap - Ending GF Cash Balance $5,843,335 (LY $6,101,248)

• General Fund Revenue:
  • Overall revenue is comparable to last December, this includes the beginning balance. Receipts received in the year are up 6% compared to last year at this time.
  • Increase in Revenue of $1,468,806 between November and December
    • Mainly due to receiving revenue for Utility Taxes for November and December in the month of December
  • Received 56.9% of the revenue that is budgeted for this fiscal year

     

• Expenditures:
  • Up 4% compared to last December
  • Increase in Expenses of $1.53 million between November and December (average monthly expenses $1.6 million)
  • Expended 43.1% of the expenses that are budgeted for this fiscal year

• Timeline:

January:

• Review Draft Budget for fiscal year 2020
• Receive SEEK estimates for fiscal year 2020
• Funding for District Improvements Project

   

  February:

• Review and approve SBDM Allocations for fiscal year 2020
• Review contracts/potential new bids for services (Mowing, Snow Removal, Audit, etc.)

   

  March:

• Start discussing and reviewing salary schedules for fiscal year 2020

• Activity Accounts Nov 2018
• Balance Sheet Report December 2018
• Bank Reconciliation December 2018
• Financial Summary December 2018
• Monthly Financial Report December 2018

The Food Service Director will report at this time if needed.

Annual Wellness Update by Chris Minor

• 2019 MCS District Wellness Assessment
• Healthy Hunger Free Kids Act Regulation

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

I would like to share a presentation with you about the work of school counselors in Mercer County Schools.

• counselor presentation BOE

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• Meeting Minutes 01-07-2019
• Meeting Minutes 12.19.2018

• Paid Warrant Report December 2018

Approval of SBDM Meeting Minutes as presented.

• MCES Minutes 1-8-19
• MCIS SBDM Minutes 11-13-18

Based on special education procedures, the Admissions and Release Committee (ARC) may recommend an exemption from the regular length of the school day or week for students with disabilities based on medical need.  This ARC recommendation must be presented to the Board of Education for approval of a shortened school day or partial week.

Please see handout for student/school specific information. 

Board approval is requested for the shortened school days based on ARC recommendation with supporting documentation for this  student for the 2018-2019 school year as indicated.

KPC membership including access to collective bidding, purchasing, and technology services. 

This is part of our KEDC membership that was previously board approved and paid for. This service now requires a signed membership agreement.

• 421 Mercer County.pdf

We learned Wednesday, January 16, 2019 that Tractor Supply supports local FFA chapters with a competitive grant. Chapter Adviser Mrs. Milburn would like to apply for a grant to secure funds to work on our greenhouse.

Thomas Williams- Bus driver, requesting to extend his leave until end of school year due to medical complications.

The school board is being asked to approve the updated School and District Improvement Plans for 2018-2019. The principals and Jennifer Hatton will share the goals and key strategies of the plans with school board. The school plans were developed by teachers, parents, and administrators and have been approved by the SBDM Council at each school.

Mercer Central/Day Treatment - Jaziel Guerra

Mercer County Elementary School – Lee Ann Divine

Mercer County Intermediate School – Dana Cobb

King Middle School – Terry Gordon

Mercer County Senior High – Spencer Tatum

District – Jennifer Hatton

• KDE Comprehensive Improvement Plan for District (1)
• KMS CSIP 2018-19
• MCES CSIP 2018-2019
• MCIS CSIP 2018-19
• MCSHS CSIP 2018-19

The Draft Budget must be reviewed by the Board of Education by January 31, 2019. Attached is the Draft Budget and a summary.

No action to be taken.

• 2019-20 Draft Budget Summary.pdf
• Draft Budget 2019-20

Bid opening for contractors for the District Improvements Project was held on December 18, 2018. BCD, Inc. met all requirements to bid and was the lowest bid at $555,500.00.

Superintendent Davis recommends approving BCD, Inc. as the contractor for the District Improvements Project.

• LT190107-1832 recommendation letter.pdf

The board must approve a vendor to complete a special inspection for the District Improvements Project. The attachments show the results of the proposals.

Superintendent Davis recommends approval of Geotechnology as the special inspection vendor for the District Improvements Project.

• Geotechnology Proposal
• LE Gregg Proposal (12-10-18)
• Summary of proposals

Attached is the revised BG-1 for the District Improvements Project to include changes with the costs due to receipt of bids.

• BG-1 Revised - Arch.pdf

RESOLUTION OF THE BOARD OF EDUCATION OF THE MERCER COUNTY SCHOOL DISTRICT, CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE KENTUCKY SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A PARTICIPATION AGREEMENT WITH SAID COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE MERCER COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING CERTAIN ARCHITECTS' PLANS FOR THE CONSTRUCTION OF A CERTAIN SCHOOL BUILDING PROJECT; AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT.