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I.
Moment of Silence
Welcome to the February 25, 2013, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
II.A.
Vision Statement
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III.
Approval of Minutes
The minutes from the February 11, 2013, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the February 11, 2013, regular meeting.
Order #2013-28 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the February 11, 2013, regular meeting. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for February 25, 2013.
Order #2013-29 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for February 25, 2013. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chris Brady.
IV.A.
Recognition of Joseph Kline
Joseph earned the nation’s second-highest score on the Principles of Business section of the High Schools of Business Exam, which is administered by the Marketing and Business Administration Research & Curriculum Center (MBAResearch).
MBAResearch was created in 1971 as an education foundation, and its mission is to provide support to educators in preparing students for careers in the business industry. The foundation helps to align high school and college curricula with the employment needs of the business industry, enhance the knowledge and skills of students, and prepare them to be great leaders so that they graduate employable, productive, and promotable in the world of business.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Joseph Kline, a student at Eastern High School, for earning the second-highest score on the Principles of Business section of the High Schools of Business Exam.
IV.B.
Recognition of Atherton High School Students
Daja and Riley, members of Atherton High School’s speech and debate class, won the Governor’s Diversity Day Video Project. The video competition challenged students from across Kentucky to create a video to express their thoughts on this year’s theme, “Working Together.”
Diversity Day is a program that seeks to increase student awareness and comprehension of diversity and cultural competency.
Daja served as the principal director and Riley was the principal editor of their award-winning video, “First Impressions.”
Their advisor was Atherton High School teacher Tony Prince.
Submitted by Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Daja Jones and Riley Fitzgerald, students at Atherton High School, for earning the top award in the fourth annual Governor’s Diversity Day Video Project.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.S.
Order #2013-30 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.S. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Description
Coordinator Advance Program is a new job description created to reflect specific job responsibilities and qualifications for the Advance Program including Gifted/Talented Education.
Submitted by: Dr. Michael Raisor and Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Job Description for Coordinator Advance Program.
V.D.
Approval of Organizational Chart
The Curriculum and Instruction organizational chart is submitted to request the following changes:
- ADD one (1) Coordinator Advance Program (230 days); and
- DELETE one (1) Coordinator I (230 days).
This change is due to the creation of the new Coordinator Advance Program job description.
Submitted by: Dr. Michael Raisor and Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Curriculum and Instruction.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on February 25, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.F.
Approval of Bid and Revised BG-1 Form for Operable Partition Replacement at Fairdale Elementary School
This project will provide for the complete replacement of the existing operable partition. The work will include installation of a new electrically operated partition and demolition of the old partition.
The Board of Education previously approved contracts for CMTA Consulting Engineers and E.H. Construction for Phase 1 HVAC Renovation.
The Kentucky Department of Education reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 30, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Martin Construction Co. for the Operable Partition Replacement at Fairdale Elementary School for the low bid of $45,500 and approve the revised BG-1 form for $3,724,285.
V.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
A found condition represents any item not anticipated during the design phase of the project and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.46, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-reference bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Instructional and Office Supplies (Line Item);
• Heating, A/C, Refrigeration Supplies and Equipment;
• First Aid Supplies;
• Printing: Folders, Pocket, Custom Design (For Warehouse Delivery);
• Musical Instruments;
• Library Books and Pre-Bound Paperback Books (%);
• Fence Parts;
• Safety and Pressure Valves;
• Laser Printer Repair Service;
• Lunchroom Commodities - Supplement (Warehouse Only);
• Sale of Buses - Salvage (Various Units);
• Amendment on Custodial Supplies;
• Amendment on Controls for Heating and Air Conditioning
• Amendment on Bus Body Parts and Accessories.
V.I.
Acceptance of Purchase Order Report
This report will inform the Board of purchase orders issued during the specified period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of January 28, 2013, through February 10, 2013.
V.J.
Acceptance of Voucher Report
This report will inform the Board of vouchers paid during the specified period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of January 28, 2013, through February 10, 2013.
V.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.L.
Acceptance of Monthly Report of Professional Services Contracts
This report is provided to the Board per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of February 12, 2013.
V.M.
Acceptance of Financial Report for Period Ended January 31, 2013
This report is provided to the Board per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for period ended January 31, 2013.
V.N.
Acceptance of Donations
Atherton High School received 31 trees valued at $10,000 from Louisville Metro Public Works and the Louisville Metro Tree Advisory Commission as part of their tree canopy restoration initiative in the Highlands area. The trees will be planted along the front property line and elsewhere on the school’s property.
Bowen Elementary School received $5,000 from the Bowen Elementary School Parent Teacher Association to purchase ten iPads for student use.
Curriculum and Instruction received 600 iPads valued at $240,000 ($400 each) from Michigan State University through a GE Foundation grant. The GE Foundation has partnered with Michigan State University to work with several school districts to assist with the implementation of the Common Core State Standards for Mathematics (CCSSM). K-8 teachers are using the iPads for one school year to journal daily reflections on the math common core state standards. (An overview of the GEF/MSU iPad Teacher Journal Study is attached.)
Doss High School received five Steelcase desk partitions, four Steelcase integrated desk tops, two bookshelves, four computer drawers, and three office chairs from Louisville Mega Cavern valued at $2,500. The items will be used in rooms to secure a safe and secure testing environment.
Field Elementary School received donations totaling $4,272 from Andrew Steere ($3,572) and Paula Schoenhoff ($700) to be used to support low-income fifth-grade students to attend the Pine Mountain Settlement School in Eastern Kentucky for one week.
Goldsmith Elementary School received a $1,000 donation from Martin L Adams & Sons Inc. for the school's playground fund.
Pleasure Ridge Park High School received baseball equipment and supplies valued at $7,910 from Walter Owens. The equipment, which includes a pitching machine, baseballs, weighted pulling sled, screens, and nets, will be used by the baseball program.
Pleasure Ridge Park High School received a $1,256 donation from John Siegel, Halas Energy LLC, to be used to replace football team uniforms.
Resource Development received 78 Metro United Way t-shirts and small gift items such as coasters, tote bags, and desktop cell phone holders valued at $640 from Norton Hospital. The t-shirts were distributed to the outstanding 2012 Metro United Way site coordinators. The small gift items will be used as incentives for future Metro United Way campaigns.
Resource Development received 12 Walmart gift cards valued at $1,800 (six $100 cards and six $200 cards) from Metro United Way. The gift cards were given to schools and offices that had the best Metro United Way campaigns in 2012.
South Park Teenage Parent Program received $100 from the Thomas Jefferson Unitarian Church to be used for student activities.
South Park Teenage Parent Program received donations totaling $325 from Erin Heine ($300) and Sara McHugh Hastings ($25) to be used for student t-shirts.
South Park Teenage Parent Program received donations totaling $150 from Lawana Briggs ($20), Kim Patton ($10), Amy Paul ($100), Becky Berry ($10), and Kathy Jordan ($10) to be used in the HOPE fund, which assists students in paying utility bills and purchasing medication and other needed items.
Southern High School received 12 Dell computers and five Dell laptops valued at $3,165 from Northwestern Mutual Life. The items will be used in a flipped classroom model expansion to allow students to access course work.
Southern High School received $5,000 from Highview Youth Sports to be used to pay one-third of the cost of a Kentucky Orthopedic Rehabilitation Team (KORT) trainer.
Southern High School received donations totaling $1,500 from Beacon Properties ($1,000) and Ricky Thompson ($500) to purchase new singlets for the wrestling team.
Southern High School received $500 from Jason J. Coslow to purchase new singlets and cover tournament costs for the wrestling team.
Stopher Elementary School received $1,500 from Thomas and Deborah Hatton to be used to pay for lighting in the school’s theater.
Valley High School received $2,000 from Mark Thompson to be used for scholarships for Valley High School students.
Westport Middle School received 13 Steelcase office/desk partitions, six Steelcase desk table tops, six book shelves, and six computer drawers valued at $7,200 from Jim Lowry and Louisville Mega Cavern to be used in classrooms.
Westport Teenage Parent Program received donations totaling $125 from Whitney Anthony ($5), Stacey Hodges ($20), Karen Morgan ($20), Sandra Olliges ($20), Erin Woodham ($20), Kathy Whelan ($20), and Jessie White ($20) to be used in Bunny Hutch, a program that helps students with Christmas items for their children.
Wilder Elementary School received a $6,000 donation from the Wilder Elementary School Parent Teacher Association to pay retired teachers to tutor students in reading and math.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna M. Hargens recommends that the Board of Education accept donations totaling $301,943 to be used as stated in the rationale.
V.O.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $10,511.68 from the Jefferson County Public Education Foundation through the following donors:
The Community Foundation of Louisville donated $400 on behalf of Henry Heuser to benefit students through the Navajo Nation Project at Fern Creek Traditional High School.
Jeffersontown Presbyterian Church donated $3,240.03 to benefit students through the Roy Birmingham Memorial Fund and Every 1 Reads initiative.
The Motet Singers donated $7,271.65 to provide Youth Performing Arts School (YPAS) vocal students with scholarship opportunities through the David L. Jones Vocal Scholarship Fund.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $10,511.68 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.P.
Approval of Modified Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Specialist
The Kentucky Department of Education (KDE) has submitted a modification to the original Memorandum of Agreement to terminate the contract with JCPS employee Jamie Wyman. Ms. Wyman has resigned her position as Education Recovery Specialist effective January 14, 2013.
The original Memorandum of Agreement for Ms. Wyman was approved by the Board of Education on September 10, 2012, (Agenda Item V.O.) for $79,918 and was modified by KDE to increase the contract by $2,778 to adjust salary, fringes, and indirect costs paid to JCPS.
The attached contract modification will decrease the contract amount from $82,696 to $37,475 and terminate the contract.
Submitted by: Dr. Michael Raisor
Attachment: Commonwealth of KY Doc ID No.PON2 540 1300000587 3/Wyman
Superintendent Donna Hargens recommends that the Board of Education approve the attached contract modification with the Kentucky Department of Education and authorize the superintendent to sign same.
V.Q.
Approval of the Business/Community Leader Representatives for the Local Planning Committee
Pursuant to 702 KAR 4:180, the local Board of Education shall select the business/community leaders to serve on the Local Planning Committee (LPC).
Section 101 of The Kentucky School Facilities Planning Manual explains the requirements for the Local Board of Education to select Local Business/Community Leaders to serve on the LPC.
Three representatives from the business community are required to serve on the LPC. The LPC is the organizational unit charged with the task of developing the District Facilities Plan once every four years.
In order to ensure diversity and geographical representation on the committee, we selected Greater Louisville, Inc., the Louisville Urban League, and the Jeffersontown Chamber of Commerce to advertise and nominate a person within their organization to represent them on the committee.
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Greater Louisville, Inc.: Timothy R. Corrigan, The Rotunda Group LLC
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Louisville Urban League: Benjamin K. Richmond, President/CEO
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Jeffersontown Chamber of Commerce: Tim Shaughnessy, former Kentucky State Senator (1989-2012)
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve Timothy R. Corrigan, Benjamin K. Richmond, and Tim Shaughnessy to serve as the Business/Community Leader Representatives for the Local Planning Committee.
V.R.
Approval of Data Sharing Agreement with the University of Louisville and Family and Children’s Place
The district is currently a partner with the University of Louisville Kent School of Social Work, Family and Children’s Place, Jefferson County Family Court, and the Kentucky Department of Community Based Services in the Pathway for Academic Stability and Success (PASS) demonstration project.
This project is designed to promote academic stability and success of foster youth in grades 6-8. The project is funded through a grant from the U.S. Department of Health and Human Services as part of their Child Welfare-Education System Collaboration to increase educational stability.
The University of Louisville is the primary grantee.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Data Sharing Agreement with the University of Louisville and Family and Children's Place and authorize the superintendent to sign same.
V.S.
Declaration for One-Year Certification and Emergency Certification for Teachers of Specified Areas of Shortage and Non-Certified Substitute Teachers
Because of the limited number of applicants with certification in Learning Behavior Disorders, Functionally Mentally Disabled, Chemistry, Mathematics, Biology, World Languages, English as a Second Language, Elementary French, Middle School, Elementary, Social Studies, Health and Physical Education, Library Media, Music, English, Physics, Computer Technology, Vocational Education, and Business, it is anticipated that the district will not have enough fully certified applicants available at the time a vacancy occurs in these areas of certification.
The district may request one-year endorsements or emergency certificates for teachers or substitute teachers who have completed specific curricular requirements. The positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The district will obtain a one-year certification for any individual employed under the provision.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Declaration for One-Year Certification and Emergency Certification for teachers of specified areas of shortage in order to fill unanticipated vacant teacher positions within the district, which may occur prior to and after the opening of the 2013-14 school year and further recommends the approval of the declaration for Emergency Certification for non-certified substitute teachers who are hired to broaden the substitute pool to cover classes when teachers are absent.
VI.
Action Items
VI.A.
Adoption of Senate Bill 168 Targets
In the 2002 Kentucky Legislative Session, Senate Bill 168 (SB168) was enacted to reduce achievement gaps in public schools. SB168 was also incorporated into the new accountability model outlined more recently in Senate Bill 1 in 2009.
SB168 requires the school-based decision making council, with the involvement of parents, faculty, and staff, to set the school’s targets for eliminating identified achievement gaps and submit them to the superintendent for consideration.
The superintendent and the school-based decision making council agree on the targets before they are submitted to the local Board of Education for adoption.
The attached document identifies the specific 2013 achievement gap targets agreed upon by the school-based decision making councils or principals and the superintendent.
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for adoption the 2013 achievement gap targets in compliance with Senate Bill 168.
Order #2013-31 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for adoption the 2013 achievement gap targets in compliance with Senate Bill 168. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
VI.B.
Election of Board Member to Serve on the Local Planning Committee
Pursuant to Section 101.11 of the Kentucky School Facilities Planning Manual 702 KAR 4:180, one member of the Local Board of Education shall be selected by the Local Board to serve on the Local Planning Committee (LPC). A newly elected board may replace the local board representative selected by the preceding board of education.
Submitted by: Board Chair Diane Porter
Attachments
Board Chair Diane Porter recommends that the Board of Education elect Board Member Chuck Haddaway to serve on the Local Planning Committee.
Order #2013-32 - Motion Passed: Board Chair Diane Porter recommends that the Board of Education elect Board Member Chuck Haddaway to serve on the Local Planning Committee. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
VII.
Discussion Items
VII.A.
Early Childhood Program Annual Report
Beginning in 1965 with the implementation of the Head Start Program, Jefferson County Public Schools has provided early childhood services for our most at-risk young children. The district’s Early Childhood Program is comprised of the federally funded Head Start Program, the state funded KERA Preschool Program, and the district initiated Tuition-Based Preschool Program.
The Early Childhood Program provides full- and half-day services to four-year-old income eligible children, three- and four-year-old children with disabilities, and infants and toddlers in the Early Head Start initiative.
This comprehensive program includes an articulated curriculum in literacy, mathematics, and social-emotional development; health services; nutrition services; and wrap-around support services for children and families. All of these services are designed to provide the support needed by our most at-risk students for successful transition to kindergarten.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education receive the 2011–12 Early Childhood Program Annual Report.
Order #2013-33 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the 2011–12 Early Childhood Program Annual Report. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
VII.B.
2012–13 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.
Order #2013-34 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session
A motion that the Board of Education enter into Executive Session for the purpose of discussions relating to proposed litigation and negotiation strategies pursuant to KRS 61.810(1) (c) and (e) of the Open Meetings Act
Order #2013-35 - Motion Passed: A motion that the Board of Education enter into Executive Session at approximately 9:37 p.m. for the purpose of discussions relating to proposed litigation and negotiation strategies pursuant to KRS 61.810(1) (c) and (e) of the Open Meetings Act passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
X.A.
Adjourn from Executive Session and Return to Open Session
A motion that the Board of Education adjourn from Executive Session and return to return to Open Session
XI.
Adjournment
A recommendation to adjourn the February 25, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-36 - Motion Passed: A recommendation to adjourn the February 25, 2013, meeting of the Jefferson County Board of Education at 10:15 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
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