This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 3 5 24 Meeting Notice
• Board Q&A

Order #2024-30 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

JCPS District Health Manager Eva Stone, DNP, APRN, has been named a 2023 Immunization Champion, a national recognition that honors individuals going above and beyond to promote or foster immunizations in their communities for children and adults. 

The Immunization Champion Award is hosted by the Association of Immunization Managers (AIM) and funded by the Centers for Disease Control (CDC). Awardees are nominated and selected from a pool of health professionals, community advocates, and other immunization leaders for significantly contributing to public health in their community.

During the COVID-19 pandemic, Dr. Stone collaborated with local pharmacies to provide thousands of COVID-19 and flu vaccines to students at school. As a trusted location in the community, these clinics became a site in which parents, students, and their siblings received vaccines. In collaboration with community partners and Medicaid, the clinics became a focal point for establishing medical homes and Medicaid services.  From October 1, 2022, through June 30, 2023, 3,000 unique individuals received 5,000 vaccines. The impact of Dr. Stone’s legislative advocacy has impacted the entire state as school-based clinics have been established in other districts allowing students to receive care in places that they and their parents trust.

Submitted by: Carolyn Callahan 

Superintendent Martin Pollio recommends the Board of Education recognize Dr. Eva Stone for being named a 2023 Immunization Champion Awardee.

The Kentucky Music Educators Association (KMEA) has named Adam Bullock, Carrithers Middle School director of bands, the 2024 Middle School Teacher of the Year. Mr. Bullock received his award at the KMEA Conference in February. 

KMEA consists of more than 1,000 professional music educators at all levels from kindergarten to college who are dedicated to the cause of music education in Kentucky. Its award program recognizes inspiring teachers for their commitment to music education.

Under Mr. Bullock’s leadership and advocacy, the Carrithers band secured an invitation to perform at the 2023 KMEA Conference. This was the first time in program history that they were invited to perform at KMEA, a high honor at the state level. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Adam Bullock for being named the Kentucky Music Educators Association’s Middle School Teacher of the Year.

Engelhard Elementary School student Levi normally flashes a big smile and an excited wave as JCPS Bus Driver Larry Farrish Jr. approaches the first grader’s bus stop each morning.

But one day last month, Larry noticed something was different. Levi was sitting by himself with his head down. Larry asked Levi what was bothering him, and Levi looked up at him with a face full of tears and explained he didn’t have pajamas for “pajama day” at school.

Once Larry dropped Levi at Engelhard and finished his morning bus run, he bought a few pairs of pajamas in varying sizes at a nearby Family Dollar, returned to the school, and asked the front office staff if they could call Levi down.

Mr. Farrish’s kindness made for one ecstatic first grader, and it turned the day around, for Levi and for Larry.

“I can tell Mr. Larry is nice and his heart is filled with joy,” Levi said at the time. “I’m usually really happy, but not on pajama day…When he got me the pajamas, I did a happy cry.”

Larry is a shining example of the good that takes place in our schools every day, with staff going out of their way to help students.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize JCPS Bus Driver Larry Farrish Jr. for going above and beyond to help a student who was having a bad day.

Congratulations to Norton Commons Elementary School fifth grade student Lydia Feld, who received the Kentucky Association for Gifted Education (KAGE) Distinguished Student Award. 

This award recognizes a student from grades 5 to 8 who has been formally identified as gifted and has distinguished achievement not only in academics, leadership, or the arts, but who has also made a contribution to the community at a level beyond what is expected of a child in the student’s age group.

Lydia spoke at the Capitol in Frankfort and was honored at the KAGE Conference in Lexington in February. She also received a College Entity Account from the Kentucky Education Savings Plan Trust and a Certificate of Excellence from KAGE as part of the award.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Lydia Feld for receiving the Kentucky Association for Gifted Education (KAGE) Distinguished Student Award.

Congratulations to Ballard High School Student Ben Cullens, who won the JCPS Career and Technical Education (CTE) E-Sports League Logo Design contest. The CTE division hosted the contest for CTE Graphic Design program students to produce a logo that could be used for a JCPS E-Sports League. Ben’s winning design earned him a $100 gift card and $10,000 for Ballard’s Graphic Design program.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Ben Cullens on Winning the JCPS E-Sports Logo Design Competition.

Maupin Elementary Student Austyn Porter was recently recognized by Louisville Metro Council and Kentucky Senator Gerald Neal for extraordinary creativity and talent as a promising young photographer and for taking part in a program where local youth strive over a 3-year period to capture their daily lives in pictures. The program is run through Neighborhood House.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Austyn Porter for achievements and recognition as a promising young photographer.

Six JCPS high school students were awarded the McDonald’s Black History Makers of Tomorrow Scholarship. The program, offered by the local McDonald’s Owner/Operators of Greater Kentucky and Southern Indiana and in partnership with WHAS-TV, celebrates diversity and young leaders in Kentuckiana by awarding scholarships to local outstanding high school seniors who are actively involved in their school and community and embrace the values of leadership and culture. Students were nominated by a teacher, counselor, or principal from their school. 

Congratulations to:  

• Cameron J. Austin (Seneca High School)

• Ka Myaha Bush (Breckinridge Metropolitan High School)

• Brice Brown Harris Jr. (Western High School)

• Saana Mugabo (Central High School)

• Jada Murry (Pleasure Ridge Park High School)

• Jayton Tunstill (Waggener High School)

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize six JCPS students who were awarded the McDonald’s Black History Makers of Tomorrow Scholarship.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 03 5 24 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 5, 2024.

Order #2024-31 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 5, 2024. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of February 13, 2024, and February 20, 2024, meetings are presented for your review and approval.

Attachment

• 2 13 24 Minutes
• 2 20 2024 Minutes of Supt State of District Address

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 13, 2024, and February 20, 2024, meetings.

Order #2024-32 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 13, 2024, and February 20, 2024, meetings. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Dr. Corrie Shull.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• Mark-Up Revised 2024 ECE Exceptional Child Education Policy and Procedures 03-05-2024
• Revised 2024 ECE Exceptional Child Education Policy and Procedures 03-05-2024

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

In December 2018, the Jefferson County Board of Education approved the Racial Equity Policy. The policy called for upending racist practices, policies, and beliefs that are causing disproportionality, inequities in access to educational opportunities, and a lower sense of belonging for Black and Brown students, as well as other negative racialized outcomes. 

As one of the Three Pillars that guide the work of the District, the issue of Racial Equity has been a central part of the work. The Coronavirus and the attempt to politically capture public education has only exacerbated the systemic racial inequities that the District seeks to end. Many students and families of all races have been impacted by these tremendous obstacles, but as a consequence of historic and continuing systemic racism embedded throughout our society, Black and Brown families have been disproportionately impacted. Further, a districtwide literacy plan that is firmly aligned with the Racial Equity work has brought about clarity and challenges adults to focus on our efforts, beliefs, and commitment. 

In this presentation, the Superintendent and his leadership team will share the District's Racial Equity Policy update. The presentation is more than an update. It serves as a way to detail an acceptable and accelerated course of action that focuses on systemic disruptions and will address the needs of students, families, and staff via an improved logic model that details inputs and outcomes. 

The District must make sure that it centers justice and Racial Equity in everything it does. In doing so, the updated metrics to the Racial Policy/Plan will be presented. The Board agreed to add more direct and impactful goals that directly improve academic outcomes for students of color.

Submitted by: Dr. John Marshall

Equity Screener Example Exemplars

REAP template

Blank EMPT

LEASE Document

Walkthrough Document 

ARE Tool format

Link to all of the Envision Equities 

Racial Equity Policy

Bi- Monthly agenda Templates 

• Racial Equity Update 2024 PowerPoint
• Racial Equity Policy
• Equity Screener Example Exemplars
• LEASE Leading with Equity, Accountability, Support, Expectations
• REAP Template SCHOOLS REV.docx (3)
• The ARE Tool

Superintendent Martin Pollio recommends the Board of Education receive an update regarding the implementation of the Racial Equity Policy and Racial Equity Plan.

Order #2024-33 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update regarding the implementation of the Racial Equity Policy and Racial Equity Plan. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Mrs. Linda Duncan.

The Board will receive an update on current implementation efforts regarding the school choice plan.  This will include updates on Choice Zone selections, the magnet strategy, and the Choice Zone support plan.

Submitted by: Robert Moore

Attachment 

• School Choice _ Choice Zone Update March 2024.pptx

Superintendent Martin Pollio recommends the Board of Education receive an update on the School Choice Plan implementation.

Order #2024-34 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the School Choice Plan implementation. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Order #2024-35 - Motion Passed:  A motion to approve the Consent Agenda minus: XI.H.1. Recommendation for Approval of Contract Completion and BG-4 Form for Life Skills Kitchen at Breckinridge Metropolitan High School; and XI.S. Recommendation for Approval of Proposed High School Graduation Schedule for 2024, passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

Order #2024-36 - Motion Passed:  A motion to approve Consent Items: XI.H.1. Recommendation for Approval of Contract Completion and BG-4 Form for Life Skills Kitchen at Breckinridge Metropolitan High School; and XI.S. Recommendation for Approval of Proposed High School Graduation Schedule for 2024, passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CERTIFIED LEAVES 2024-03-05

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• PERSONNEL ACTIONS 2024-03-05

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on March 5, 2024.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Rob Fulk

Attachments

• Approved by the Superintendent 3-5-24
• FIELD TRIPS 3-5-24

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of replacing approximately 115 squares of roofing on Sections 24, 25, and 26.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Attachment

• BG-1 Southern HS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Southern High School, for an estimated project cost for $330,838.

This project will consist of new asphalt paving at new tracks and miscellaneous milling and paving at parking areas and sidewalks at various schools. The schools include Academy @ Shawnee, Jeffersontown High School, Marion C. Moore School, and Pleasure Ridge Park High School.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 7, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Approval of Bid 2024 Track Paving Turf Fields

Superintendent Martin Pollio recommends the Board of Education award a contract to MAC Construction & Excavating, Inc. for 2024 Track Paving – Turf Fields at Various Schools for the low base bid of $345,110.

This project consists of the replacement of the school’s boiler.

On July 25, 2023, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 24-006.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 6, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Auburndale ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Boiler Replacement at Auburndale Elementary School for the low base bid of $132,940; and approve the attached revised BG-1 form for $156,500.

This project consists of the replacement of approximately 180 roof squares.

On July 25, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-010.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 30, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Camp Taylor ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Camp Taylor Elementary School for the low base bid of $426,540; and approve the attached revised BG-1 form for $482,500.

This project consists of the replacement of approximately 190 roof squares.

On July 25, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-011.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 30, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Highland MS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing for Partial Roof Replacement at Highland Middle School for the low base bid of $681,572; and approve the attached revised BG-1 form for $764,500.

This project consists of the replacement of approximately 375 roof squares.

On July 25, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-012.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 30, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Jeffersontown ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Jeffersontown Elementary School for the low base bid of $767,355; and approve the attached revised BG-1 form for $859,000.

This project consists of the replacement of the school’s boiler.

On July 25, 2023, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 24-007.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 6, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Newcomer Academy - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Mechanical Refrigeration Company, LLC for Boiler Replacement at Newcomer Academy for the low base bid of $179,000; and approve the attached revised BG-1 form for $209,500.

This project consists of the replacement of approximately 331 roof squares.

On July 25, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-013.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 31, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Shacklette ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Shacklette Elementary School for the low base bid of $747,410; and approve the attached revised BG-1 form for $837,000.

This project consists of the replacement of approximately 180 roof squares.

On July 25, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-014.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 31, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Shelby Trad Academy - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Deer Park Roofing, LLC for Partial Roof Replacement at Shelby Traditional Academy for the low base bid of $449,316; and approve the attached revised BG-1 form for $508,000.

This project consists of the replacement of the school’s boiler.

On July 25, 2023, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 24-008.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 6, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Stopher ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors for Boiler Replacement at Stopher Elementary School for the low base bid of $172,000; and approve the attached revised BG-1 form for $201,000.

On June 6, 2023, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 24-001. On July 25, 2023, the Board of Education approved the BG-1 estimate in the amount of $35,958,272.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate, resulting from shortage in labor force and construction cost increases.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Atherton HS - Phase I HVAC Renovation & Classroom Addition

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation & Classroom Addition at Atherton High School in the amount of $60,809,100.

On May 24, 2022, the Board of Education approved Potter Architects to prepare plans and specifications for Project 22-436.

On October 6, 2022, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

Potter Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Breck Metro HS - Life Skills Kitchen

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Life Skills Kitchen at Breckinridge Metropolitan High School for a total construction cost of $200,293.76.

On August 17, 2021, the Board of Education approved Pharis Engineer to prepare plans and specifications for Project 22-029.

On March 8, 2022, the Board approved awarding a contract to Walter B. Diecks Electric Co., Inc.as the low bidder.

Pharis Engineering has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Kerrick ES - Fire Alarm Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walter B. Diecks Electric Co., Inc. for Fire Alarm Replacement at Kerrick Elementary School for a total construction cost of $169,650.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Change Orders and Descriptions 3-5-24

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are tie bids on Bid ID #8298 - Instructional & Office Supplies (Line Item).

Submitted by:  Edward D. Muns

Attachments

• *Bid Tabulations and Contract Renewals_03 05 24
• Boilers, Fire Tube
• Commodity Processing for State Approved Processors
• Instructional Supplies (Line Item)
• Physical Education Equipment & Supplies (Percentage)
• Sign Language Interpreting Service

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

• List of Contracts 03.05.24
• 01 - The Leadership Academy, Inc.
• 02 - C2 Strategic Communications, LLC.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 01.22.24 - 02.11.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of January 22, 2024 through February 11, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 01.22.24 - 02.11.24
• Orders of the Treasurer - PO's by Vendor 01.22.24 - 02.11.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of January 22, 2024 through February 11, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 01.22.24 - 02.11.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of January 22, 2024 through February 11, 2024.

This is a report of donations and small grants submitted to the Board of Education on March 5, 2024.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report March 5 2024

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $175,491.16 to be used as stated in the attachment.

This funding supports career pathway enhancements by providing additional funding for free/reduced lunch students to have the opportunity to take industry certification assessments within a state approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections.  Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, Waggener
• Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools
• Georgia Chaffee Teenage Parent Programs (TAPP)

  Funds are used for the following expenses:

  • Free/Reduced Lunch Student Industry Certifications if the student is a concentrator in a state approved CTE career pathway

Submitted by: Robert Moore

Attachment

• Award Notification KDE Office of Transition Readiness

Superintendent Martin Pollio recommends the Board of Education receive funding in the amount of $10,423 from the Kentucky Department of Education for The Office of Transition Readiness – Career and Technical Education Industry Certifications.

The Carl D. Perkins Career and Technical Education Improvement Act of 2006 is designed to expand services for students enrolled in career and technical education programs.

Each school district eligible to receive funding from this Act will submit an application to Division of Career and Technical Education prior to May 15, 2024. This budget request is for fiscal year 2024-2025.

This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. 

• Funds are used for the following expenses:

• Teacher professional development
• Substitutes and travel expenses for curriculum-related field trips that enrich student experiences (restricted during COVID19)
• Career and Technical Student Organization Advisor registration and travel
• State-recognized industry certificates and skill standards assessments
• Technology and software upgrades
• Equipment to meet industry standards
• Non-consumable instructional enhancements to the career pathway curricular experiences for the students

Submitted by: Robert Moore

Attachment

• KDE Award Notification -PERKINS CTE ASSURANCE

Superintendent Martin Pollio recommends the Board of Education receive the attached KDE Funding Award Notification and Carl D. Perkins Career and Technical Education District Funding Assurances.

The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Funding Program since the 1993 school year. 

Funding will be allocated and utilized for proposed construction or major renovations of facilities as outline in the District’s most current approved facility plan. The funding provides continued support of the District Facility Plan.

Submitted by: Edward D. Muns

Superintendent Martin Pollio recommends the Board of Education accept the offer of assistance from the Kentucky School Facilities Construction Commission Funding Program in the amount of $1,534,433.68 and authorize the superintendent to commit fund balances, as of June 30, 2023, from both the Building Fund ($4,299) and Capital Outlay Fund ($0) to further support this Offer of Assistance.

The USA Chess Federation has award Grace James Academy of Excellence a grant of $4,000 and Western High School a grant of $2,000. Each schools will use the grant funds for students and their coaches to participate in out-of-state chess tournaments.  The grants will pay for tournament registration and travel costs. 

The period of performance is November 20, 2023 through May 31, 2024.

Submitted by: Robert Moore 

Attachment

• United States of America Chess Foundation _ Western High School
• USA CHESS FOUNDATON _ GRACE JAMES

Superintendent Martin Pollio recommends the Board of Education receive two grants from the United States of America Chess Federation and authorize the superintendent to sign the attached grant agreements.

Apptegy will allow us to have an improved website, mobile app, school websites, and communication tools district-wide. The publishing platform, Thrillshare, eliminates the technological barriers faced when using older, non-user friendly website platforms. It also includes 24/7 customer support and help that is available to all in the district who will be updating the website.

Submitted by: Carolyn Callahan

Attachment

• Apptegy-Master Service Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Apptegy, Inc. and authorize the superintendent to sign the same.

Jefferson County Public Schools entered into an agreement with the American Institutes for Research (AIR) as a subcontractor to Ohio Valley Educational Cooperative (OVEC), serving as the independent evaluator of the Teach Tech Kentucky (TTK) project which is a U.S. Department of Education funded grant. During the 2022-2023 school year, teachers who provided math instruction in grades 3 through 8 participated in professional learning to support their efforts to improve students’ mathematical, computational thinking (CT), and computer science (CS) skills. AIR is requesting relevant student and teacher data to compare student and teacher outcomes in classrooms that implemented TTK.

This Memorandum of Agreement regarding data sharing will allow both organizations to collaborate, share student information, and report student and program data to state and federal agencies.

There is no cost to JCPS. This research supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps. 

Submitted by: Dr. Dena Dossett

Attachment

• MOA-America Institute For Research

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement regarding data sharing with American Institutes for Research and authorize the superintendent to sign same.

This item was withdrawn prior to consideration by the Board.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Osting Individual & Family Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Osting Individual and Family Services, Inc. and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA-Seven Counties Services, Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Seven Counties, Inc and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA 4 Star Guidance

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with 4 Star Guidance, LLC and authorize the superintendent to sign same.

WAGS Pet Therapy of Kentucky is a non-profit organization that will work directly with district Crisis Response Team members to provide stress and grief support in times of need. Their services will be utilized on a voluntary basis and no students or staff will be forced to interact with the trained comfort dogs. Research and anecdotal reports show that animals have a profound impact on their ability to handle grief and stress.    

Submitted by: Kim Chevalier

Attachment

• MOA WAGS Pet Therapy of Kentucky

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with WAGS Pet Therapy of Kentucky, Inc. and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Wellfront Readiness Solutions

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Wellfront Readiness Solutions and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA-Total LIFE COUNSELING & CONSULTING, LLC 2-5-2024

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Total Life Counseling & Consulting, LLC and authorize the superintendent to sign same.

The Workers’ Compensation program has been self-insured since 1978

This program has realized cost savings for the District in the form of interest reserves and rate increases on insurance premiums and has eliminated poor claims administration and increased administration control, plan flexibility, and improved services to employees.

Submitted by: Dr. Aimee Green-Webb

Attachment

• WC Self-Insured Board Resolution 2024-25

Superintendent Martin Pollio recommends the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers’ Claims to self-insure the Workers’ Compensation liabilities of the District.

The Department of Workers’ Claims requires each individually self-insured to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000. The policy will provide a specific retention of $1,250,000 with no corridor deductible. The premium is based on payroll but is estimated to be $186,387 which is a decrease from the previous year.

This is the second year of a two-year rate guarantee of 0.0185 per $100 of payroll. Safety National Company has an “A++(Superior)” AM Best rating.

Submitted by: Dr. Aimee Green-Webb

Superintendent Martin Pollio recommends the Board of Education approve the Workers’ Compensation Excess Insurance Policy with Safety National Company through Assured Partners for a period of one year beginning July 1, 2024, through June 30, 2025.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD302 rather than by name.

Student SSD302 has a medical condition, with proper physician documentation, which requires a 4 hour  and 5 minute school day, two days (M/W), a 4 hour 10 minute school day one day (Friday) and a 2 hour 35 minute school day two days (Tuesday and Thursday). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for one ECE student.

The Board Policy Committee reviewed these policies and administrative this procedure during its meeting on February 5, 2024, which were recommended by District staff.

03.19121    District Leadership Academy (Certified)

03.19121    District Leadership Academy (Classified)

04.3111      District Issuance of Checks

09.41          Pregnant or Parenting Students

09.41 AP.1  Protections and Supports for Pregnant or Parenting Students

09.1223      Person Over Compulsory Attendance Age

Submitted by: Kevin C. Brown

Attachment

• Board Policies 1st Reading.3.5.2024

Superintendent Martin Pollio recommends the Board of Education receive the attached Board policies for first submission and reading and to receive for review the administrative procedure 09.41 AP.1.

The attached 2024 graduation schedules provide that no graduation will be conducted prior to the last student day.      

Option 1 will remain in effect pending there are no more school closings after March 5, 2024 (making the last school day for students May 24, 2024).

Option 2 will be used if the school year is extended by one day (making the last school day for students  May 28, 2024).

Option 3 will be used if the school year is extended by two days (making the last school day for students May 29, 2024). 

If the school year is extended beyond two additional days, the graduation calendar will be rolled forward with option 3 being applied to the next calendar day to coincide with the extended last day of school.         

This proposal supports Vision 2020 strategies 3.2.1 Engage with Families and 3.2.4 Listen and respond to stakeholders.

Submitted by: Robert Moore

Attachment 

• Proposed 2024 Graduation Schedule v2

Superintendent Martin Pollio recommends that the Board of Education approve the attached 2024 graduation schedule.

Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, the Board is required to adopt all school fees and those fees shall remain in place until modified or removed by board resolution. These fees have been set by each school, and the use of these fees is overseen by each school’s Site Based Decision Making Council.

Kammerer Middle school is requesting to charge an extracurricular fee of upto $120.00 per year to participate in ski club. This fee was inadvertently left off of the list of new and revised extracurricular fees submitted to the Board dated on 6/6/2023.  The fee was included in all communication to students and parents. All other requirements including parent permission was followed and all parents will be notified of the late request for approval for Board approval. 

As with all other approved fees, no students are denied opportunities based on lack of funding. 
 
Submitted by: Robert Moore

Superintendent Martin Pollio recommends the Board of Education approve the extracurricular fee to participate in ski club at Kammerer Middle School.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2024-37 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Ms. Gail Logan Strange and a second by Dr. Christopher Kolb.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2024-38 - Motion Passed:  A motion to adjourn the March 5, 2024, meeting of the Jefferson County Board of Education at 8:30 p.m. passed with a motion by Ms. Sarah McIntosh and a second by Mrs. Linda Duncan.