This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• Board Member Q&A

Order #2024-22 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

The Society of Health and Physical Educators (SHAPE) America recently named duPont Manual High School Teacher Kara Young one of its 2024 Health Education District Teachers of the Year.

SHAPE America serves as the voice for more than 200,000 health and physical education professionals across the United States. Since its founding in 1885, the organization has defined excellence in school-based health education and physical education. Its awards programs honor distinctive contributions to the profession. 

Young was also named the 2022-23 Kentucky Health Teacher of the Year by Kentucky SHAPE, the state affiliate of Shape America.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Kara Young for being named one of the SHAPE America 2024 Health Education District Teachers of the Year.

The Kentucky Music Educators Association (KMEA) has named Adam Bullock, Carrithers Middle School director of bands, the 2024 Middle School Teacher of the Year. Mr. Bullock received his award at the KMEA Conference this month. 

KMEA consists of more than 1,000 professional music educators at all levels from kindergarten to college who are dedicated to the cause of music education in Kentucky. Its award program recognizes inspiring teachers for their commitment to music education.

Mr. Bullock previously led the Carrithers band to secure an invitation to perform at the 2023 KMEA Conference. This was the first time in program history that they were invited to perform at KMEA, a high honor at the state level. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Adam Bullock for being named the Kentucky Music Educators Association’s Middle School Teacher of the Year.

Eight JCPS students earned every point possible on an Advanced Placement (AP) exam in 2023. Congratulations to: 

• Jada Washington (Ballard High School) one of 27 students in the world to earn a perfect score in Seminar
• Shaylin Combs (Louisville Male High School) and Daniela Martinez (duPont Manual High School), two of 337 students in the world to earn a perfect score in 2-D Art and Design
• Ava Jackson (Ballard High School), one of 52 students in the world to earn a perfect score in 3-D Art and Design
• Angeline Ermis (Atherton High School), Geraldine Del Rosario (duPont Manual High School), and Catherine Piegols (Ballard High School), three of 308 students in the world to earn a perfect score in Drawing
• Aaron McDonald (Eastern High School), one of 22 students in the world to earn a perfect score in English Language and Composition

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize eight JCPS students who earned all points possible on an Advanced Placement (AP) exam.

When two students knocked heads while running in Central High School’s gym, a tooth from one of the students cut into the forehead of the other, lacerating an artery. Five students, including three in Central’s health services program, jumped into action, putting pressure on the gash that was streaming blood, running to get a first aid kit and help from an adult, and calling 911. It was another example of JCPS students applying what they had learned in class to a real-life emergency.

Thank you to KenYale Bailey, Sanai Geer, Jesus Lopez, Ashton Tunstull, and Amontez Woolfolk for your quick action, skill, and compassion.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize five Central High School students who assisted a fellow student during a medical emergency.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 2 13 24 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 13, 2024.

Order #2024-23 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 13, 2024. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the January 23, 2024,  and January 29, 2024, meetings are presented for your review and approval.

Attachment

• 1 23 24 Minutes
• 1 29 24 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 23, 2024, and January 29, 2024, meetings.

Order #2024-24 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 23, 2024, and January 29, 2024, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

The Board will consider approval of Draft Student Outcomes-Focused Governance Goals and Guardrails as revised based on Board deliberation at the Special Board Meeting held on January 29, 2024.

The Council of the Great City Schools (CGCS) has developed a Student Outcomes-Focused Governance (SOFG) Framework to support large urban school districts to adopt school board behaviors and practices that create the conditions necessary to improve student outcomes. The SOFG Framework translates existing research and the collective experience of dozens of CGCS board members and superintendents into a set of tools that boards can use to identify their strengths and weaknesses as well as to track progress along their journey toward improving student outcomes.

The SOFG Framework is built around six research-informed competencies that describe school board behaviors and the degree to which they create the conditions for improvements in student outcomes: Vision & Goals, Values & Guardrails, Monitoring & Accountability, Communication & Collaboration, Unity & Trust, and Continuous Improvement.

Central to implementation of the SOFG Framework is the adoption of Goals and Guardrails by the Board. According to the SOFG Framework:

• The Goal is the specific step in the desired outcome.
• The Guardrail is what is unacceptable on the journey toward the desired outcome.

On November 10, 2023, the Board held a day-long facilitated discussion to identify the broad Goals and Guardrails that will guide the work of the District over the next several years. The meeting included a review of student outcome data and feedback from community listening sessions and survey results gathered during the Summer 2023. In the intervening time, District leadership has worked to make the Goals and Guardrails actionable by refining language and proposing long term targets for the goals. At the Special Meeting on January 29, 2024, the Board finalized the Draft SOFG Goals and Guardrails for consideration at this meeting.

After adoption of the draft, the Board will solicit community feedback on the through a variety of means before adopting final Goals and Guardrails at a later Board meeting.  Once the final version is approved by the Board, District Leadership will develop Interim Goals and Guardrails to allow for effective monitoring and accountability.

Submitted by: Dr. Katy DeFerrari and Dr. Dena Dossett

• Board Goals and Guardrails PPT
• JCPS Goals and Guardrails

Superintendent Martin Pollio recommends the Board of Education approve the Draft Student Outcomes-Focused Governance Goals and Guardrails.

Order #2024-25 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the Draft Student Outcomes-Focused Governance Goals and Guardrails. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

This information item will provide the Board with an update on Transportation.

Submitted by: Dr. Rob Fulk

• Feb 2024 Transportation Update

Superintendent Martin Pollio recommends the Board of Education receive an update on JCPS transportation.

Order #2024-26 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on JCPS transportation. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Order #2024-27 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the Consent Calendar for February 13, 2024. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CERTIFIED LEAVES 2024-02-13

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• PERSONNEL ACTIONS 2024-02-13

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

This is a report of field trips requests submitted to the Board of Education on February 13, 2024.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips

Submitted by: Dr. Rob Fulk

Attachments

• FIELD TRIPS 2-13-24
• APPROVED BY THE SUPERINTENDENT 2-13-2024

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of the demolition and replacement of concession stand/restroom buildings at the Academy @ Shawnee, Jeffersontown High School, Marion C. Moore School, and Pleasure Ridge Park High School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-1 2024 Stadium Concession and Restroom Buildings

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the 2024 Stadium Concession and Restroom Buildings at Various Schools, for an estimated project cost for $1,122,150.

A contract has been prepared for the purchase of 1.5 acres located at 4925 Poplar Level Road between Bernie Logistic Corporation and Jefferson County School District Finance Corporation for the purchase price of $322,993.

Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires a separate BG-1 to be submitted for the cost of the property purchase and associated closing cost and legal fees.

The project directly supports strategy 3.1.1 of Vision 2020.

Attachment

• BG-1 Property Purchase - 4925 Poplar Level Road

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for an estimated cost of $338,993 for the purchase of 4925 Poplar Level Road.

A contract has been prepared for the purchase of 1.5 acres located at 4925 Poplar Level Road between Bernie Logistic Corporation and Jefferson County School District Finance Corporation for the purchase price of $322,993.

Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

• Sale and Purchase Agreement - 4925 Poplar Level Road

Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Purchase of 4925 Poplar Level Road in the amount of $322,993.

On July 19, 2022, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-005.

On December 13, 2022, the Board of Education approved awarding a contract to Deer Park Roofing, LLC.

On April 25, 2023, the Board of Education approved the revised BG-1 form issuance of local school bond in the amount of $834,921.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Jeffersontown ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Jeffersontown Elementary School in the amount of $860,249.

This project will replace the entire HVAC system, electrical switchgear, exterior window replacement, security, fire alarm, ceilings, and lights. Partial roofing or other minor building renovation may occur.

On June 27, 2023, the Board of Education approved JRA Architects to prepare plans and specifications for Project 24-002.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 23, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Byck ES - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Byck Elementary School for the low base bid of $12,953,000; reject Alternate 1 and accept Alternate 3 for a total bid of $12,953,000; and approve the attached revised BG-1 form for $14,910,000.

This project will include removal and replacement of the existing wood stage floor and black box theater floor.

On August 29, 2023, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 24-017.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 23, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment<

• Rev BG-1 YPAS - Stage Floor Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Flooring Company for Stage Floor Replacement at Youth Performing Arts School for the low base bid of $139,580; and approve the attached revised BG-1 form for $161,000.

On June 23, 2020, the Board of Education approved VBNA to prepare plans and specifications for Project 21-001.

On February 16, 2021, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

VBNA has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Ahrens-Brown - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Ahrens Educational Resource Center/J. Graham Brown School for a total construction cost of $21,515,254.61.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

• Change Orders and Descriptions 2-13-24

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

The Louisville Gas & Electric easement for Fairdale High School is to provide new electrical service for the renovation project.

The Louisville Gas & Electric easement for Johnson Traditional Middle School is to provide new electrical service for the renovation project.

The Louisville and Jefferson County Metropolitan Sewer District (MSD) Sanitary Sewer and Drainage Easement allows for the purpose of constructing, operating, maintaining, repairing and reconstructing sanitary sewers, drains, and related equipment, structures or materials for the new turf field project at Marion C. Moore School.

The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

Attachment

• Notification of Easements Fairdale HS Phase I HVAC Reno - LG&E
• Notification of Easements Johnson TMS Phase I HVAC Reno - LG&E
• Notification of Easements Marion C. Moore School Turf Field - MSD

Superintendent Martin Pollio recommends the Board of Education receive notice of various utility easements for Fairdale High School, Johnson Traditional Middle School, and Marion C. Moore School.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on Bid ID# 8306 – HVAC-R Supplies & Equipment.

Submitted by: Edward D. Muns

Attachments

• *Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendment_02 13 24
• Amendment on Instructional & Office Supplies (Line Item)
• C/N for Routing Software with Tech Capabilites
• HVAC-R Supplies & Equipment
• Instructional Supplies & Equipment (Percentage)
• Tools (Air, Hand, Horticulture & Portable Power) Percentage

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendment.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments

• List of Contracts 02.13.24
• 01 - Black Male EDquity Network, LLC. - Amendment to PSC
• 02 - Paul Emerich France Tutoring - Portland Elementary
• 03 - Paul Emerich France Tutoring - Wheeler Elementary
• 04 - Bluegrass Center for Autism (BCA)
• 05 - KCCW, LLC., dba Central Creativity - Amendment to PSC

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2023 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

Attachment

• Summary of Professional Services Contracts 02.13.24

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 01.01.24 - 01.21.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of January 1, 2024 through January 21, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 01.01.24 - 01.21.24
• Orders of the Treasurer - PO's by Vendor 01.01.24 - 01.21.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of January 1, 2024 through January 21, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 01.01.24 - 01.21.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of January 1, 2024 through January 21, 2024.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Edward D. Muns

• Financial Report - December 2023
• Notes & Analysis - December 2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended December 31, 2023.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Edward D. Muns

Attachment

• QIR - December 2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended December 31, 2023.

This is a report of donations and small grants submitted to the Board of Education on February 13, 2024.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report February 13 2024

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $208,678.12 to be used as stated in the attachment.

Louisville Metro donated $10,000 to Waggener High School Black Student Union to be used for the JusticeFest's Food for All Project to create a non-profit grocery store.

Louisville Metro donated $7,000 to Southern High School Youth Service Center.

Submitted by: Edward D. Muns

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $17,000. from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Chemours Company partnership will support students enrolled in Farnsley Middle School's Engineering & Design Explore Pathway. Chemours will provide financial support up to $42,350 for STEM activities at Farnsley. The company will also provide volunteer mentors for multiple school programs.

The period of performance is February 14, 2023, through May 30, 2025.

Submitted by: Robert Moore 

Attachment

• Agreement-The Chemours Company-Farnsley Middle School-01-24-2024

Superintendent Martin Pollio recommends the Board of Education approve the attached School Partner Agreement with the Chemours Company on behalf of Farnsley Middle School and authorize the superintendent sign same.

Exploited Children's Help Organization (ECHO) will provide a 35-55 minute curriculum to classrooms at schools interested in receiving its services to reduce the incidence and impact of child abuse through education. ECHO will provide schools with parental opt-out forms for student non-participation in the program/presentation.

Submitted by: Dr. Katy DeFerrari

• MOA Exploited Children's Help Organization (ECHO)
• List of Centers that will utilize the MOA with ECHO
• Parent Opt-Out Form

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Exploited Children's Help Organization and authorize the superintendent to sign same.

This Memorandum of Agreement sets out the terms by which Fund for the Arts and JCPS will work together to implement the 5x5 Arts Initiative in our elementary schools during the 2023-2024 school year for the purpose of providing five live arts experiences to elementary school students before they complete the fifth grade. The 5x5 program is part of the broader Fund for the Arts “Every Child” Arts Education Initiative. 

This program directly aligns with Strategy 1.1.3 Provide Equitable Access: Develop and improve systems and practices to recognize student strengths and to provide equitable access to engaging learning opportunities, supports, and resources.

JCPS agrees to match payments made by Fund for the Arts for JCPS elementary schools to participate in the 5X5 Program, up to the amount of, and not to exceed, $100,000.

Submitted by: Katy DeFerrari 

Attachment

• MOA - Fund for the Arts.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Fund for the Arts and authorize the superintendent to sign same.

The Speed Art Museum will provide museum tours to students from ten Title 1 schools. Up to 90 students from each school may participate in a 2 hour tour. The Speed will also provide its in-class Art Detectives Program to three Title 1 schools for students in grades 4-12. Fifteen Arts Detectives workshops will be provided to classrooms with up to 30 students. There is no charge for this programming.

Submitted By: Dr. Terra Greenwell

Attachment

• MOA-JB Speed Art Museum

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with JB Speed Art Museum and authorize the superintendent to sign the same.

Materials Production has a growing need for an automated cutting solution related to large format printing. We have concluded that leasing a Colex SharpCut SX1732 Pro Flatbed Cutter would benefit greatly. This machine will increase capabilities and reduce current time spent for finishing processes. It will allow Materials Production to be more creative and efficient while also providing improved services to our schools.

The cost is $1965.70 per month for a total of 72 months.

Submitted by: Carolyn Callahan

Attachment

• KDE Lease Agreement - Konica Minolta Premiere Finance

Superintendent Martin Pollio recommends the Board of Education approve the attached Lease Agreement with Konica Minolta Premier Finance and authorize the superintendent to sign the same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• Agreement with Maryhurst

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Maryhurst, Inc and authorize the superintendent to sign same.

A discounted cost based on this year's enrollment is being offered for the Data Privacy Agreement (DPA) with Care Solace, Inc. that doesn't expire until 2025. Care Solace will continue to assist the District by connecting students and families with increased access to mental health treatment providers using it's web based navigation system. JCPS has an active site for authorized users including District staff, students and parents.

Submitted by: Dr. Katy DeFerrari

Attachment

• Data Privacy Agreement Amendment Care Solace.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Care Solace, Inc. and authorize the superintendent to sign same.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. LDS Photography has completed the Digital Review Process including digital security and is an acceptable vendor to provide school yearbooks and photographs. 

Submitted by: Robert Moore

Attachment

• DPA-LDS Photography

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with LDS Photography and authorize the superintendent to sign same.

The Kami software supports real-time collaboration, enabling students to work together on the same documents including pdf documents. This is a resource tool for teachers and students.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.

Submitted by: Robert Moore

Attachment

• DPA-Notable Inc. dba Kami

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Notable Inc (dba Kami) and authorize the superintendent to sign same.

PowerSchool Unified Home will help JCPS increase student instructional time by employing a research-driven, Attendance Management System that will enable JCPS to analyze attendance data using visualizations and share insights across school communities.

The compensation section of the Data Privacy Agreement (DPA) currently states: "Funds for purchase shall come from account code TI12797-0735-552IS for year one and TI12797-0735-552JS for years two and three: Total payments under this DPA shall be $151,388.75 for year one and $239,777.51 for years two and three."  Requesting an amendment to say "funds for purchase shall come from JCPS Title I/II/IV Program office budgets."

The purpose of this agreement is to delineate the operational guidelines for sharing data between PowerSchool and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 Strategy 3.1.1, Improve physical infrastructure.

Submitted by: Dr. Katy DeFerrari

• Amendment PowerSchool Group LLC

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement amendment with PowerSchool Group United Home Platform and authorize the superintendent to sign same.

The YMCA of Greater Louisville has been a longstanding partner of Jefferson County Public Schools. This agreement is designed to retain and recruit JCPS employees as a result of our district-wide employee shortage. JCPS employees will have the opportunity to secure a YMCA monthly membership at a significant discounted price. JCPS employees will have access to all privileges and obligations customarily available to all YMCA members including, but not limited to member discounts on youth sports programs, summer camps, before and after school programs and swim lessons.

The initiative directly aligns with one of our Future State Tenets, Workforce Leadership and Development in addition to aligning with Vision 2020 strategy 3.1.3 Improve human resources infrastructure.

Submitted by Dr. Aimee Green-Webb

Attachment

• Amendment to the Corporate Partnership Pilot Agreement between YMCA and JCBOE

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the YMCA of Greater Louisville and authorize the superintendent to sign.

The purpose of this agreement is to delineate the operational guidelines between the Louisville Free Public Library (LFPL) and Jefferson County Public Schools (JCPS) and define the respective roles and responsibilities of each party.  

This attached agreement will provide students access to their LFPL card numbers so they can check out materials in person or online from the LFPL system. JCPS library media specialists will provide support to students in accessing these numbers.  

This will start upon acceptance of this agreement.  All procedures and processes will be FERPA compliant.

This item supports Vision 2020 Strategy 1.1.5-Improve Student Literacy and 1.1.7-Eliminate achievement, learning, and opportunity gaps.

Submitted by:  Dr. Dena Dossett

Attachment

• MOA-Louisville Free Public Library

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Louisville Free Public Library and authorize the superintendent to sign same.

Jefferson County Public Schools entered into an agreement with Hanover Research in June 2023 to provide research and evaluation services for the School Choice Zone Support plan.  This Memorandum of Agreeent regarding data sharing will allow both organizations to collaborate, share student information, and report student and program data.

There is no cost to JCPS. This research supports the Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps. 

Attachment

• Agreement-The Hanover Research Council LLC

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement regarding data sharing with the Hanover Research Council LLC and authorize the superintendent to sign same.

JCPS is a partner in the United Community Initiative, a broad coalition of community partners coming together to implement a shared technology platform to help Louisville address the social determinants of health by linking education, health, and social services in one interconnected data and referral system.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA-Metro United Way

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Metro United Way - UniteUS and authorize the superintendent to sign same.

This Memorandum of Agreement sets forth the terms between the Jefferson County Public Education Foundation, Inc. and Jefferson County Public Schools for the purpose of directing a donor-advised fund (the "Major Gift") to the Foundation. The Foundation has agreed to utilize the Major Gift as set forth under the stipulations outlined in the MOA.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOU-Jefferson County Public Education Foundation, Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jefferson County Public Education Foundation, Inc. and authorize the superintendent to sign same.

The Comprehensive School Improvement Plans (CSIPs) of schools identified for Targeted Support and Improvement (TSI) are subject to review and approval by the local board of education, as outlined in KRS 160.346. The CSIPs describe the goals, objectives, and activities focused on school improvement efforts to ensure that each student makes progress. 

In addition, pursuant to KRS 158.649 and 703 KAR 5:225, the District shall also report on each school’s plans to reduce any identified gaps in achievement and report schools that have not met their targets for two consecutive years. JCPS examined data from the 2021-2022 and 2022-2023 state accountability system to identify TSI schools failing to reduce the gap in achievement within the same student group for the last two years.

Attached is a list of schools with a link to their school plans, their federal classification status, and gap goals for review. Please note that there are differences in how each school set its goals due to each school’s individual needs assessment and data trends.

The work of the Racial Equity Policy is critical in closing achievement gaps and reducing the number of schools that are not meeting their targets. 

This report supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

• CSIP GAP Goals for TSI 2024

Superintendent Martin Pollio recommends the Board of Education approve the 2023-24 Comprehensive School Improvement Plans for Targeted Support and Improvement Schools and review gap goals for schools.

• Notification of Turnaround Team_Seneca

Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education to serve as the turnaround team at Seneca High School.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.

Board Member Linda Duncan will attend the 2024 Annual Legislative/Policy Conference in Washington, D.C. being held on March 16-19, 2024, hosted by the Council of the Great City Schools. 

Estimated Expenses:

• Registration Fee: No Cost
• Hotel and Airfare: $1,300
• Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
• Meals: Reimbursed at District per diem rate

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Linda Duncan to attend the 2024 Annual Legislative/Policy Conference.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD299, SSD300 and SSD301 rather than by name.

Student SSD299 has a medical condition, with proper physician documentation, which requires a 4 hour and 20 minute school day, four days a week and a 3 hours and 20 minute school day one day a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD300 has a medical condition, with proper physician documentation, which requires a 3 hour school day. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD301 has a medical condition, with proper physician documentation, which requires a 2 hour school day, four days a week and a 2 hour school day one day a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Submitted by: Kim Chevalier

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for three ECE students.

Coach Joe Rogers played a huge role in helping Eastern Athletics blossom into one of the best athletic departments in the state. He worked tirelessly to maintain beautiful facilities including painting the gym, mowing the grass, adding new facilities for underserved sports, and exuding personal pride into every space on campus. Even after Coach Rogers retired, he continued to mow the grass at Eastern because it was a place and a space that he took such remarkable pride in. He continued to be a regular attendee and volunteer at Eastern events until his health made it difficult for him to do so.

During his time at Eastern High School, Coach Rogers oversaw what is likely the most successful period in the history of Eastern Athletics. In a relatively short stretch in the late 1990s, while he was athletic director, Eastern HS won 5 state titles in three different sports, plus quite a few regional and district championships. Coach Rogers facilitated a spirit of pride and excellence throughout the school and especially in his athletic department. While he advocated for all student athletes, Coach Rogers set the expectation that even more opportunities were given to those students that were in positions of greatest need. He helped to grow and elevate female sports by hiring exemplary female athletes as coaches and upgrading the facilities for female athletes. Coach Rogers worked to make sure students from disadvantaged homes had every opportunity to participate by organizing rides for those students and facilitating fundraising opportunities, so those families never had to pay to play at Eastern. Coach Rogers advocated for more minority coaches so all students would see leaders that looked like them and could aspire to be like.

Coach Rogers' career at Eastern started as a social studies teacher and a basketball coach, so his influence began on this hardwood before expanding throughout the entire campus. It seems very appropriate to celebrate his life of influence by putting his name on the large gym floor and naming it the Joe Rogers' Court!

Submitted by: Robert Moore

Attachment

• Letter or Support - Coach Rogers Court

Superintendent Martin Pollio recommends the Board of Education approve the naming of Eastern High School's large gym floor as Joe Rogers' Court.

The Calendar Committee held a meeting on January 30, 2024, to develop and reach consensus on the attached corrections and recommendation.

In accordance with Board Policy 08.3 and KRS 158.070, the District Calendar Committee made corrections to the attached 2024-2025 calendar. 

Submitted by: Dr. Aimee Green-Webb

Attachment(s)

• Updated 2024-2025 Calendar

Superintendent Martin Pollio recommends the Board of Education approve recommendations by the District Calendar Committee for the 2024-2025 school calendar.

On March 13, 2018, the Board approved the establishment of the Audit and Risk Management Advisory Committee (Committee). The Committee's charter, which was approved by the Board on June 12, 2018, states that the members of the Committee shall be appointed by the Board. Members of the Committee collectively shall possess knowledge in accounting, external auditing, internal auditing, governmental fund accounting, financial reporting, operational risk management, and strategic risk management. At least half of the members shall be residents of the Jefferson County Public School District and at least one member shall be considered a financial expert as determined by the Committee. The recommended terms of the committee members shall not exceed 3 years and shall be staggered to minimize the impact to the Committee from member turnover. Committee members shall generally not be recommended for more than two consecutive terms. 

The Committee currently has three vacancies. 

Submitted by May Porter

Attachment

• Wilbert Whitfield

• Wilbert Whitfield - JCPS ARMAC

The Audit and Risk Management Advisory Committee recommends the Board of Education appoint Wilbert Whitfield as a member of the Audit Risk Management Advisory Committee, with a term expiring June 30, 2027.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2024-28 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2024-29 - Motion Passed:  A motion to adjourn the meeting of the Jefferson County Board of Education passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.