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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link:JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement
II.B.
Constitutional Oath of Office to be Administered to Gail Logan Strange, Member, District 1
II.C.
Organization of the Board: Election of Chairperson
In accordance with Board Policy 01.41 Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.
At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.
The duties and responsibilities of the Board Chairperson and Vice-Chairperson are set forth in Board Policy 01. 411. The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. She or he shall sign such documents on behalf of the Board as may require signature. The Chairperson shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.
The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.
In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.
If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular organizational meeting date following the vacancy and shall serve until the first regular meeting in January.
Order #2024-5 - Motion Passed: The nomination of Mr. Corrie Shull to serve as Chairperson of the Jefferson County Board of Education for 2024 passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
Order #2024-6 - Motion Failed: The nomination of Mr. Joe Marshall to serve as Chairperson of the Jefferson County Board of Education for 2024 failed with a motion by Dr. Christopher Kolb.
II.D.
Organization of the Board: Election of Vice-Chairperson
In accordance with Board Policy 01.41 Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.
At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.
As set forth in Board Policy 01.411 Duties and Responsibilities of the Chairperson and Vice-Chairperson, in the event that the Chairperson of the Board is absent, the Vice-Chairperson shall perform all duties of the Chairperson.
Order #2024-7 - Motion Passed: The nomination of Mr. James Craig to serve as Vice-Chairperson of the Jefferson County Board of Education for 2024 passed with a motion by Mrs. Linda Duncan and a second by Dr. Corrie Shull.
III.
Recognitions and Resolutions
Order #2024-8 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for January 23, 2024. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
III.A.
Recognition of Gabrielle Fugate for being Named a Finalist in the Project Green Challenge
Eastern High School student Gabrielle Fugate has been named a Project Green Challenge 2023 finalist.
The Project Green Challenge educates, empowers, and mobilizes high school, college, and graduate students across the planet focusing on climate action, environmental and social justice, public health, and advocacy. This powerful and diverse call to action features 30 days of environmentally-themed challenges that change lives, shift mindsets, and equip students with knowledge, resources, and mentorship to lead change on campuses and in communities.
Gabrielle’s work earned her an all-expenses-paid trip to the Project Green Challenge finals in San Francisco, CA, where she completed a presentation and began work on a climate action project. A Project Green Champion will be named in April. Good luck, Gabrielle!
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Gabrielle Fugate for being named a finalist in the Project Green Challenge.
III.B.
Recognition of JCPS School Counselor Tenesha Marshall for Winning the Kentucky Counseling Association’s 2023 Counselor of the Year Award
JCPS School Counselor Tenesha Marshall won the Kentucky Counseling Association’s (KCA) 2023 Counselor of the Year Award. Ms. Marshall has been a professional school counselor for 19 years—most of those at JCPS.
The KCA Counselor of the Year Award recognizes excellence in school counseling. Ms. Marshall currently works with State Agency Schools (Western Day Treatment and St. Joseph Children’s Home) and is working toward her National Board Certification. She has also worked as an adjunct professor at Spalding University for eight years in the counseling program.
Ms. Marshall is a graduate of Valley High School.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize JCPS school counselor Tenesha Marshall for winning the Kentucky Counseling Association’s 2023 Counselor of the Year Award.
III.C.
Recognition of duPont Manual High School Students Annika Chadha and Summer Li on being Selected to Serve as Kentucky Delegates at a Prestigious National Science Conference
Two duPont Manual High School students who were selected to serve as Kentucky delegates at a prestigious national science conference.
Annika Chadha and Summer Li were two of 12 students to earn an invitation to the American Junior Academy of Science Annual Conference by receiving high marks from scientists who evaluated their research presentations at the 2023 Kentucky Junior Academy of Science meeting in November.
- Annika Chadha; DuPont Manual; "Omni Wheel: An innovative wheel design for improved walker safety and stability and bi-mode fall notification system"
- Summer Li; duPont Manual High School; "Vital Signs Based User Authentication Using Radar Sensing"
The national meeting of the American Junior Academy of Science will be held February 14-17, 2024, in Denver. While there, students serving as Kentucky delegates will share their research on a national stage, engage with professional scientists, and receive encouragement in their pursuit of scientific breakthroughs. Congratulations, Annika and Summer!
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School students Annika Chadha and Summer Li on being selected to serve as Kentucky Delegates at the American Junior Academy of Science Annual Conference.
III.D.
Recognition of Central High School Students and Staff for their Work with Boston Dynamics
Central High School Magnet Career Academy students and staff are helping bring real-world robotics curriculum to classrooms across the country through an innovative partnership with Boston Dynamics, maker of the “Spot” industrial-grade robot dog.
Since arriving at Central in 2022, the Spot robot—renamed Reggie in memory of a beloved school pet—has enabled students to learn advanced coding and become a source of community pride at pep rallies, football games, and parent-teacher conferences.
Together with Boston Dynamics, Central students and staff developed a 92-page “Spot® Robot Curriculum,” providing a guide for other schools that may be interested in using Spot in an academic setting. This innovative reference guides educators through how to get started with Spot in the classroom and includes lesson plans for hands-on experiential learning.
Boston Dynamics recently released a case study about Central’s STEM program and also produced an incredible video highlighting Central’s program and work with the Spot robot. Congratulations to the Central High School students and staff who played a role in fostering an incredible partnership and developing a curriculum with Boston Dynamics.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Central High School students and staff for their work with Boston Dynamics.
III.E.
Recognition of the Jefferson County Board of Education in Observance of National School Board Recognition Month
The Jefferson County Public School (JCPS) District joins Kentucky’s public school districts to mark the state’s observance of January as National School Board Recognition Month. This is a time for students, parents, staff, and the community to join together to honor the outstanding leadership, dedication, and contributions of our school board members.
Members of the Jefferson County Board of Education work collaboratively with businesses, organizations, parents, and community members to offer school programs that enhance the educational experience of all children and move students to a higher level.
Board members work tirelessly to ensure a successful learning environment and prepare all JCPS students to graduate college- and career-ready. They are committed to meeting the diverse educational needs of all children and to empower them to become competent, productive contributors to a democratic society and an ever-changing world.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends recognizing the Jefferson County Board of Education in observance of National School Board Recognition Month.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 23. 2024.
Order #2024-9 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 23. 2024. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the December 5, 2023, and December 11, 2023, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 5, 2023, and December 11, 2023, meetings.
Order #2024-10 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 5, 2023, and December 11, 2023, meetings. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
VI.
Superintendent's Report
VII.
Student Outcomes-Focused Governance Update and Adoption of Goals & Guardrails
The Council of the Great City Schools (CGCS) has developed a Student Outcomes-Focused Governance (SOFG) Framework to support large urban school districts to adopt school board behaviors and practices that create the conditions necessary to improve student outcomes. The SOFG Framework translates existing research and the collective experience of dozens of CGCS board members and superintendents into a set of tools that boards can use to identify their strengths and weaknesses as well as to track progress along their journey toward improving student outcomes.
The SOFG Framework is built around six research-informed competencies that describe school board behaviors and the degree to which they create the conditions for improvements in student outcomes: Vision & Goals, Values & Guardrails, Monitoring & Accountability, Communication & Collaboration, Unity & Trust, and Continuous Improvement.
Central to implementation of the SOFG Framework is the adoption of Goals and Guardrails by the Board. According to the SOFG Framework:
- The Goal is the specific step in the desired outcome.
- The Guardrail is what is unacceptable on the journey toward the desired outcome.
On November 10, 2023, the Board held a day-long facilitated discussion to identify the broad Goals and Guardrails that will guide the work of the District over the next several years. The meeting included a review of student outcome data and feedback from community listening sessions and survey results gathered during the Summer 2023. In the intervening time, District leadership has worked to make the Goals and Guardrails actionable by refining language and proposing long term targets for the goals.
At this meeting, Board members will hear a report regarding the finalization of the SFG Draft Goals and Guardrails and will consider their adoption. After adoption of the draft, the Board will solicit community feedback on the through a variety of means before adopting final Goals and Guardrails at a later Board meeting. Once the final version is approved by the Board, District Leadership will develop Interim Goals and Guardrails to allow for effective monitoring and accountability.
Submitted by: Dr. Katy DeFerrari and Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education receive an update on the Student Outcomes-Focused Governance Framework and approve the Draft SOFG Goals and Guardrails.
Order #2024-11 - Motion Passed: A motion was made to AMEND the recommended motion to: The Board of Education receive an update on the Student Outcomes-Focused Governance Framework and temporarily postpone the vote on the final Goals and Guardrails and that it be brought back by the Superintendent after consultation with the Board Chair and the Implementation Committee Chair when they are ready for a final vote. The motion passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
Order #2024-12 - Motion Passed: A motion that the Board of Education receive an update on the Student Outcomes-Focused Governance Framework and temporarily postpone the vote on the final Goals and Guardrails and that it be brought back by the Superintendent after consultation with the Board Chair and the Implementation Committee Chair when they are ready for a final vote, passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
VIII.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
IX.
Action Items
IX.A.
Recommendation for Approval of Student Enrollment Projections 2024-25
District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval.
The review and Board approval ensure that District staff can appropriately plan for staffing of schools, adequate budgeting, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.
The projections are based on District and school enrollment history and trends, population changes throughout the county, birth rates, and optimal capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Plan 2040 for Louisville Metro, the Kentucky State Data Center, and the U.S. Census Bureau.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the 2024-25 Student Enrollment Projections.
Order #2024-13 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education accept the 2024-25 Student Enrollment Projections. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
IX.B.
Recommendation for Approval of School Allocation Standards for Fiscal Year 2024-25
As required by regulation, School Allocation Standards are being submitted for the Board's approval. After approval, these standards become policy per 702 KAR 3:246, sections 4, 5, and 6. Sections 4 and 5 provide for the allocation of certified staff and classified staff respectively.
The classroom teacher allocation for each school will be provided as described in the School Allocation Standards for Fiscal Year 2024-2025. The JCPS Needs Index provides a student-weighted approach to the equitable funding of elementary, middle, and high schools.
The allocation to school councils for operational provisions is provided within these standards according to Section 6 of the same regulation. Section 6 per pupil allocation for all schools will be based on the required 3.5% of the current SEEK base per pupil allocation.
Section 7 specific board allocations are also identified within the School Allocation Standards.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the School Allocation Standards for Fiscal Year 2024-25.
Order #2024-14 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the School Allocation Standards for Fiscal Year 2024-25. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
X.
Information Items
X.A.
Acceptance of the General Fund Draft Budget for Fiscal Year 2024-25
KRS 160.470(6)(a) requires that each district board of education shall, on or before January 31st of each year, formally and publicly examine detailed line-item estimated revenues and proposed expenditures for the subsequent fiscal year. State law requires that the local board review the Draft Budget by January 31st of each year.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2024-25.
Order #2024-15 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2024-25. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
XI.
Consent Calendar
Order #2024-16 - Motion Passed: A motion to approve the Consent Agenda minus XI.S.4 Acceptance of Grant Funding from the US Department of Education, passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
Order #2024-17 - Motion Passed: A motion to approve consent agenda item XI.S.4 Acceptance of Grant Funding from the US Department of Education passed with a motion by Mrs. Linda Duncan and a second by Mr. Joseph Marshall.
XI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
XI.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
XI.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Exceptional Child Education
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.C.4.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Schools Division
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on January 23, 2024.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in the Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XI.E.
Recommendation for Approval of Revised BG-1 Form for Partial Roof Replacement at Foster Traditional Academy
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-016.
On November 29, 2022, the Board of Education approved awarding a contract to Geoghegan Roofing.
On March 28, 2023, the Board of Education approved the revised BG-1 form for change in funding source only.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Foster Traditional Academy in the amount of $460,679.
XI.F.
Recommendation for Approval of Projects, Assignment of Architects/Engineers, and BG-1 Forms
XI.F.1.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Heavy Equipment Storage Pavilion at Fairdale High School
This project will consist of adding an open sided pre-engineered metal building pavilion to store the Career and Technical Education program’s heavy equipment.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect as the architect/engineer, and the BG-1 form for the Heavy Equipment Storage Pavilion at Fairdale High School, for an estimated project cost of $229,000.
XI.F.2.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for CAD Lab Renovation at Jeffersontown High School
This project will consist of dividing and renovating an existing room to create a Career and Technical Education CAD lab.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Schmidt Associates, Inc. as the architect/engineer, and the BG-1 form for the CAD Lab Renovation at Jeffersontown High School, for an estimated project cost of $350,000.
XI.F.3.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 Form for Canopy Demolition at Western High School
This project will include demolition of an existing concrete canopy system on the exterior of the building.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Canopy Demolition at Western High School, for an estimated project cost for $229,000.
XI.F.4.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Meeting Room Renovation at 3903 Atkinson Square Drive
This project will consist of adding HVAC, ceilings, lights, and carpeting to create a large meeting space for district professional development. A wall to separate a mechanical equipment mezzanine will also be built.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Studio Kremer Architects as the architect/engineer, and the BG-1 form for the Meeting Room Renovation at 3903 Atkinson Square Drive, for an estimated project cost of $276,588.
XI.G.
Recommendation for Approval of Bid and Revised BG-1 Forms
XI.G.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Gym Floor Replacement at Crosby Middle School
This project will consist of replacing the existing rubber floor and installing a wood floor with striping.
On December 13, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-257.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 9, 2023. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Flooring Company, Inc. for Gym Floor Replacement at Crosby Middle School for the low base bid of $163,690; and approve the attached revised BG-1 form for $189,000.
XI.G.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement at John F. Kennedy Elementary School
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement at John F. Kennedy Elementary School for the low base bid of $512,000; and approve the attached revised BG-1 form for $600,000.
On July 25, 2023, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 24-009.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 13, 2023. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement at John F. Kennedy Elementary School for the low base bid of $512,000; and approve the attached revised BG-1 form for $600,000.
XI.G.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Clothing Assistance Program Relocation and Renovation
This project will consist of renovation the 1400 W. Jefferson Street building for the Clothing Assistance Program and relocating current program there.
On June 27, 2023, the Board of Education approved VBNA to prepare plans and specifications for Project 23-511.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 29, 2023. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Clothing Assistance Program Relocation and Renovation for the low base bid of $375,760; reject Alternate 2; accept Alternates 1 and 3 for a total bid of $426,697; and approve the attached revised BG-1 form for $575,000.
XI.H.
Recommendation for Approval of Contract Completion and BG-4 Form for Gym Wood Floor Replacement at Academy @ Shawnee
On November 15, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-024.
On May 23, 2023, the Board approved awarding a contract to Martin Flooring Company, Inc. as the low bidder.
Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Flooring Company, Inc. for Gym Wood Floor Replacement at Academy @ Shawnee for a total construction cost of $198,431.
XI.I.
Recommendation for Approval of BG-5 Form for Purchase of 4911 Poplar Level Road
On September 26, 2023, the Board of Education approved the BG-1 form. The closing took place on December 19, 2023.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for the purchase of 4911 Poplar Level Road.
XI.J.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.K.
Notification of Sanitary Sewer and Drainage Easement at Pleasure Ridge Park High School
The Louisville and Jefferson County Metropolitan Sewer District (MSD) Sanitary Sewer and Drainage Easement allows for the purpose of constructing, operating, maintaining, repairing and reconstructing sanitary sewers, drains, and related equipment, structures or materials for the new turf field project.
The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
These items directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education receive notice of a Sanitary Sewer and Drainage Easement at Pleasure Ridge Park High School.
XI.L.
Recommendation for Approval to Request Permission from the Kentucky Department of Education to Reassemble the Local Planning Committee
Pursuant to 702 KAR 4:180, the Kentucky Department of Education (KDE) requires permission to reassemble the Local Planning Committee for the purpose of amending the current District Facility Plan.
The District Facility Plan is being amended to add stadium renovation projects that were not previously allowed to be part of the DFP. Also being added are boiler replacements that have been identified since the last amendment.
Upon approval by KDE, the Board will reconvene the Local Planning Committee and apprise the members of the need for the amendment.
The amended District Facility Plan will be presented to the Board for review and approval prior to submission to the Kentucky Board of Education for final approval.
The project directly supports strategy 3.1.1 of Vision 2020
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends the Board of Education grant approval to request permission from the Kentucky Department of Education to reassemble the Local Planning Committee.
XI.M.
Recommendation for Approval of Request from Pickett Passafiume Architects to Apply for Commercial Buildings Tax Deduction under Section 1331 of the Energy Policy Act of 2005
The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.
If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.
The tax credit expired on December 31, 2017, but was re-instated in December 2019, and then made permanent for projects placed in service after December 2020.
The projects directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends that the Board of Education approve a request from Pickett Passafiume Architects that would allow them to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the Phase I HVAC Renovation at Western Middle School, to be split with CMTA, Inc.
XI.N.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.
XI.O.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
XI.P.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2023 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
XI.Q.
Acceptance of Orders of the Treasurer
XI.Q.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of November 13, 2023 through December 31, 2023.
XI.Q.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of November 13, 2023 through December 31, 2023.
XI.Q.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of November 13, 2023 through December 31, 2023.
XI.R.
Acceptance of Monthly Financial Report for Period Ended November 30, 2023
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended November 30, 2023.
XI.S.
Acceptance of Donations, Grants, and Funding
XI.S.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on January 23, 2024.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $424,069.28 to be used as stated in the attachment.
XI.S.2.
Acceptance of FY24 Title I School Improvement Funds from the Kentucky Department of Education
School Improvement Funds (SIF) are grants to state educational agencies (SEAs). SEAs, in turn, make sub-grants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources to raise students' achievement in the lowest-performing schools.
Funds were awarded to the District from October 1, 2023, through September 30, 2025. The Title I and Accelerated Improvement Schools offices will manage these funds to support CSI and ATSI schools.
Grant funds will pay for staff, supplies, materials, instructional resources, and professional development.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept FY24 Title I, Part A, Section 1003(a) School Improvement Funds totaling $7,325,881 from the Kentucky Department of Education.
XI.S.3.
Acceptance of Funding from the Jefferson County Public Education Foundation
Baird donated $360 to Lincoln Performing Arts School for student needs.
Grants by Benevity donated $2,030 to Atherton High STEM Education Program.
The Gleason Group donated $7,000 to Breckinridge Franklin Elementary for a school printer.
Submitted by: Edward D. Muns
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $9,390 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
XI.S.4.
Acceptance of Grant Funding from the US Department of Education
The Project Prevent Grant program will help improve school safety by increasing District capacity to provide coordinated community-based strategies to identify, assess, and serve students exposed to or at high risk of involvement in community violence.
Funding covers salaries and fringe benefits for the Project Coordinator and Data Technician to support project implementation and district-wide data coordination related to school safety. Grant funding expands Restorative Justice case management with Volunteers of America in eight elementary schools, salaries, fringe benefits for two board-certified Behavior Analysts, and community and family workshops.
Funding is for the second year, with future funding contingent on Congress continuing to appropriate sufficient funding for the program and progress by the District in meeting the program objectives. The District was awarded funding for the second year because we have made significant progress on grant activities.
The grant period is January 1, 2023, through December 31, 2027, with a potential five-year award totaling $3,041,566.00.
There is no match requirement and no financial obligation to the District after the grant period. Year two award is for $588,870.00.
Submitted by: Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education receive Grant Funding from the US Department of Education.
XI.T.
Recommendation for Approval of Agreements
XI.T.1.
Recommendation for Approval of Memorandum of Agreement with Bellarmine University
Bellarmine University's Annsley Frazier Thornton School of Education agrees to provide a 12-month professional learning program focused on building the knowledge and instructional capacity of in-service JCPS teachers in the area of literacy with a focus on reading foundations and assessments.
This work supports Vision 2020 Strategies: 1.1.2, 1.1.4, and 1.1.7
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Bellarmine University and authorize the superintendent to sign same.
XI.T.2.
Recommendation for Approval of Memorandum of Understanding with Bellarmine University-Direct Admission
Bellarmine University will establish a program to provide pre-application admission (direct admission) to JCPS students who enroll as first-time, full-time students at Bellarmine. This initiative aligns with Vision 2020 strategies 1.1.3 provide equitable access, and 1.1.7 eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Bellarmine University and authorize the superintendent to sign same.
XI.T.3.
Recommendation for Approval of Amendment to Agreement with Cellco Partnership dba Verizon Wireless
Approval of this Amendment to the Agreement will bring additional revenue to Jefferson County Public Schools by allowing us to bill for sub-metered electric charges and to help fund educational programs. The tower space is located at Louisville Male High School, 4409 Preston Highway, Louisville, KY 40213.
On July 25, 2023, the Board of Education approved the Agreement with Cellco Partnership dba Verizon Wireless for tower space at Louisville Male High School.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to Communications Facility Space License Agreement with Cellco Partnership dba Verizon Wireless and authorize the superintendent to sign same.
XI.T.4.
Recommendation for Approval of Memorandum of Agreement Regarding Data Sharing with Family & Children’s Place Operating the Greater Louisville Head Start Program
Jefferson County Public Schools entered into an agreement with the Greater Louisville Head Start program in 2021 in order to support coordination between Head Start and publicly funded preschool programs. This Memorandum of Agreement regarding data sharing will allow both organizations to collaborate, share student information, and report student and program data to state and federal agencies.
There is no cost to JCPS. This research supports the Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement regarding data sharing with Family & Children’s Place operating the Greater Louisville Head Start program and authorize the superintendent to sign same.
XI.T.5.
Recommendation for Approval of Memorandum of Agreement with Family Scholar House for Outreach Program
JCPS and Family Scholar House (FSH) are proposing to enhance their collaboration by FSH offering to assist JCPS, free of charge, in reaching students (current, former, and potential) about postsecondary plans, postsecondary supports, to share community resources with families (food sources, medical care, how to apply for social services – removing barriers), promote JCPS events and supports students (FAFSA completion, college and career fairs, EVOLVE502, etc.), and supporting student attendance (calling families of “no shows”, etc.). There is no cost to JCPS.
This work supports Vision 2020 strategies: 1.1.3 and 1.1.7
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Family Scholar House and authorize the superintendent to sign same.
XI.T.6.
Recommendation for Approval of Memorandum of Agreement with Gilda's Club Kentuckiana
Gilda's Club Kentuckiana will provide bereavement support, share information and resources with JCPS students and families. Gilda's Club will provide Program services during out of school time in a variety of formats such as one time sessions or multiple sessions for small groups.
Submitted by: Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Gilda's Club and authorize the superintendent to sign same.
XI.T.7.
Recommendation for Approval of Amended Contract with the Kentucky Department of Education for the AmeriCorps REACH Corps Program
REACH (Ready to Extend A Caring Hand) Corps models a best practice program called Check and Connect which is used throughout the US as a way to re-engage truant children, youth, and their families. We are on our tenth year using this research-based model. Extension of contract and reduction of grant funds is needed due to not having a full Corps as a result of COVID19.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amended contract with the Kentucky Cabinet for Health and Family Services for the REACH Corps Program and authorize the superintendent to sign same.
XI.T.8.
Recommendation for Approval of Memorandum of Agreement with The Kidz Club
The ECE Department proposes to partner with The Kidz Club to provide JCPS medically fragile students with a medically equipped facility for summer programming while Churchill Park School undergoes renovations. Churchill Park fragile students require a wide range of medical equipment and services in an accessible environment that is accommodating to their unique physical and medical needs. The Kidz Club offers individualized nursing interventions and developmentally appropriate programming that promotes communication, cognitive, social emotional, and physical development.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Kidz Club and authorize the superintendent to sign same.
XI.T.9.
Recommendation for Approval of Memorandum of Agreement with Louisville Youth Orchestra
The Louisville Youth Orchestra (LYO) will provide beginning string lessons to students in grades 2-4 at Coral Ridge Elementary School and Shelby Academy. The LYO Presto Strings program will also provide participating students with access to an appropriately sized violin, viola, cello, or bass for the 2023-24 school year.
There is no charge to the District for this program.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Louisville Youth Orchestra and authorize the superintendent to sign same.
XI.T.10.
Recommendation for Approval of Memorandum of Agreement with the University of Kentucky for Dual Credit
The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the SACS OCS accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Kentucky for dual credit courses and authorize the superintendent sign same.
XI.T.11.
Recommendation for Approval of Memorandum of Agreement with Volunteers of America Mid-States
Volunteers of America Mid-States Restorative Justice (VOA RJ) received a grant from the US Department of Juvenile Justice called the Title II Grant. VOA RJ will provide services to us at no charge. This VOA RJ agreement will continue to allow the District to collaborate with a community partner who provides targeted social services with rolling case management to support families and students. Through this collaboration, JCPS has been able to accept referrals of identified students with extreme behavioral and environmental challenges to implement restorative justice practices to address contributing factors and impact of the student's behavior while engaging the family and school personnel to develop a partnership and provide case management to coordinate services and support to promote future success. VOA RJ will continue to contract with certified interpreters specially trained for case management oral interpretation to help support families and ensure culturally and linguistically responsive coordinated care. This agreement is similar to the agreement that was Board approved on August 29, 2023.
Submitted by: Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Volunteers of America and authorize the superintendent to sign same.
XI.T.12.
Recommendation for Approval of Data Privacy Agreement with Certus for TPC Fusion Software
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This software supports the training and testing for OSHA related certifications, resources for teachers, and students that align with standards.
This work supports Vision 2020 strategies: 1.1.1, 1.1.2, 1.1.5, and 1.1.7
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Certus and authorize the superintendent to sign same.
XI.T.13.
Recommendation for Approval of Data Privacy Agreement with Flashlight Learning, Inc
Flashlight 360 is a progress monitoring tool for English Language Development, focusing on productive skills of speaking and writing through the use of prompts and visuals. Teachers score and provide real-time feedback to accelerate language learning using data that provides information on student's progress as well as to inform instruction.
Funding is allocated to support this resource in the 2023-24 school year. This initiative aligns with Vision 2020 strategies 1.1.3 provide equitable access, and 1.1.7 eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Flashlight Learning, Inc and authorize the superintendent to sign the same.
XI.T.14.
Recommendation for Approval of JCPS Data Protection Agreement with Samsara Inc.
Samsara Inc. will provide the District with tablets to be installed on all buses as well as, the appropriate technology to provide bus drivers with turn-by-turn directions for routes. This will greatly assist in improving the District's bus service.
The cost of this service for the first year of implementation will be $1,672,865.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Samsara and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA complaint. Period, scope, and protections are also outlined in the attached agreement.
This work supports Vision 2020 strategy 3.1.1 - Improve physical infrastructure
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data protection agreement with Samsara Inc. and authorize the superintendent sign same.
XI.T.15.
WITHDRAWN: Recommendation for Approval of Data Privacy Agreement with Securly, Incorporated for eHallPass Software
This agenda item was withdrawn prior to consideration by the Board.
XI.U.
Recommendation for Approval of School and Community Nutrition Services Procurement Plan Update
United States Department of Agriculture (USDA) has recently provided additional guidance to state agencies regarding their responsibility in ensuring that School Food Authority (SFA) comply with procurement requirements in Program regulation and all school food authorities are required to submit a Procurement Plan. KDE provided updated technical support to JCPS SCNS regarding Federal procurement regulations and attached is the revised SCNS Procurement Plan for SY 23-24. The Procurement Plan will be reviewed by the state agency as part of its federal Administrative Review Process. SCNS Procurement Plan will be reviewed each school year and submitted to the Board for Approval.
The attached plan identifies procurement methods implemented to provide food, equipment, supplies and services for the child nutrition programs implemented by School and Community Nutrition Services.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the School and Community Nutrition Services (SCNS) Procurement Plan update.
XI.V.
Recommendation for Signing the District Assurance for the Cabinet for Health and Family Services
The Commonwealth of Kentucky, Cabinet for Health and Family Services and 116 Family Resource and Youth Service Centers in our district serve 145 schools. A listing of schools submitting grant applications is attached with the District Assurance Certification Form for the reapplication process for the Family Resource and Youth Services Centers in the District. This District Assurance Certification becomes part of each center's application. The grant applications for FY 24-26 must the uploaded to the state system by March 1, 2024.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education sign the District Assurance for the Cabinet for Health and Family Services, which allows the District to submit continuation plans for the Family Resource and Youth Services Centers.
XI.W.
Recommendation for Approval of Shortened School Day for Three Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD296, SSD297 and SSD298 rather than by name.
Student SSD296 has a medical condition, with proper physician documentation, which requires a 1 hour and 50 minute school day, three days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Student SSD297 has a medical condition, with proper physician documentation, which requires a 3 hour and 20 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Student SSD298 has a medical condition, with proper physician documentation, which requires a 3hour and 55 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Submitted by: Kim Chevalier
Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for three ECE students.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
Order #2024-18 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
XIII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Persons Requesting to Address the Board (If Necessary)
XVI.
Executive Session (If Necessary)
XVII.
Action Item (If Necessary)
XVIII.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2024-19 - Motion Passed: A motion to adjourn the meeting of the Jefferson County Board of Education at 7:50 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
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