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I.
Call to Order
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public are permitted to attend in-person or watch the live-stream of the meeting.
This meeting will not include in-person public comments. Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 26, 2021.
Order #2021-174 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 26, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the October 7 and October 12, 2021, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 7 and October 12, 2021, meetings.
Order #2021-175 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 7 and October 12, 2021, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
IV.
Information Items
IV.A.
Acceptance of Report on Regular Board Meeting Schedule for 2022
KRS 160. 270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.”
The proposed schedule of meetings avoids calendar conflicts including major religious and national holidays, school calendar conflicts, election days, and state and national education conferences.
The proposed schedule continues to have two types of Regular Meetings – Business Meetings and Work Session Meetings. It also includes Board Retreats and Public Forums, which will be Special Meetings under KRS 160.270.
Regular Board Meetings are open to the public and will begin at 6:00 p.m., and be held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, Louisville, KY 40218. Special Board Meetings are open to the public and will be held at times and locations to be determined. Meetings may be held remotely, if public health guidance relating to the COVID-19 pandemic recommends it.
This schedule would have 21 meeting dates:
- 12 Board Business Meetings (includes Information Items, Action Items and a Consent Calendar)
- 5 Board Work Session Meetings (includes Work Sessions and a Consent Calendar)
- 2 Board Retreats (Special Meetings)
- 2 Public Forums (Special Meetings)
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a report on the Regular Board Meeting Schedule for 2022.
Order #2021-176 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the Regular Board Meeting Schedule for 2022. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
IV.B.
Acceptance of Report on 2022 Legislative Agenda
The 2022 Regular Session of the Kentucky General Assembly convenes in January 2022. Jefferson County Public Schools (JCPS) functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the District’s ability to carry out its work.
The Board will hear a report regarding the potential issues to be included in the 2022 JCPS Legislative Agenda and get feedback and input on additional items.
The 2022 JCPS Legislative Agenda will be an action item in an upcoming Board meeting.
Submitted by: Kevin C. Brown
Superintendent Martin Pollio recommends the Board of Education receive a report regarding the 2022 JCPS Legislative Agenda.
Order #2021-177 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report regarding the 2022 JCPS Legislative Agenda. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
IV.C.
A New Way Forward – Update on Test to Stay and Test to Play, and Required Vaccinations/Testing for Employees
This information item will provide the Board with an update regarding the planning and implementation of COVID-19 mitigation strategies listed below, and, in instances where implementation has begun, data regarding participation.
- On September 14, 2021, the Board approved a vaccination or diagnostic testing requirement for all employees.
- On October 7, 2021, the Board approved an optional “Test to Stay” Program to permit asymptomatic students and staff who have been ordered to quarantine to continue in person at school if they are tested each prior afternoon/evening and have a negative result.
- On October 7, 2021, the Board approved a “Test to Play” requirement that students receive regular COVID-19 diagnostic screening testing to participate in extracurricular and interscholastic athletics and other extracurricular activities.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive an update regarding COVID-19 mitigation strategies including Test to Stay, Test to Play, and required vaccinations or testing for employees.
Order #2021-178 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive an update regarding COVID-19 mitigation strategies including Test to Stay, Test to Play, and required vaccinations or testing for employees. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
V.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 26, 2021.
Order #2021-179 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 26, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
V.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
V.B.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
V.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Academic Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
V.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
V.D.
Recommendation for Approval of the Projects, Assignment of Architect/Engineer, and BG-1 Forms
V.D.1.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for Concrete Patio Repair at Ballard High School
This project will consist of repairing the concrete patio.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Mindel Scott and Associates, Inc. as the architect/engineer, and the BG-1 form for the Concrete Patio Repair at Ballard High School, for an estimated project cost for $290,000.
V.D.2.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and the BG-1 Form for Career and Technical Education Program Renovations at Ballard High School
This project includes the architectural renovation to two areas of Ballard High School for the Career and Technical Education pathways of Health Sciences and Media Arts. The scope will include renovating and configuring existing interior spaces to create a Health Science Classroom and Lab, as well as upgrade the Graphic Design and Interactive Media classrooms.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of VBNA as the architect/engineer, and the BG-1 form for the Career and Technical Education Program Renovations at Ballard High School, for an estimated project cost for $375,000.
V.E.
Recommendation for Approval of Revised BG-1 Forms for Phase I HVAC Renovations
V.E.1.
Recommendation for Approval of Revised BG-1 Form for Phase I HVAC Renovation at Hazelwood Elementary School
On August 17, 2021, the Board of Education approved JRA Architects to prepare plans and specifications for Project 22-002. On July 27, 2021, the Board of Education approved the BG-1 estimate in the amount of $9,906,725.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation at Hazelwood Elementary School in the amount of $12,132,993.
V.E.2.
Recommendation for Approval of Revised BG-1 Form for Phase I HVAC Renovation at Western Middle School
On July 27, 2021, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 22-004, and approved the BG-1 estimate in the amount of $12,973,850.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation at Western Middle School in the amount of $18,084,369.
V.F.
Recommendation for Approval of Contract Completions and BG-4 Forms
V.F.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Wood Door Replacement at Barret Traditional and Jefferson County Traditional Middle Schools
On July 21, 2020, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project 21-020.
On March 9, 2021, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.
Potter & Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Wood Door Replacement at Barret Traditional and Jefferson County Traditional Middle Schools for a total construction cost of $317,901.68.
V.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Digital Controls Software Upgrade Phase I at Various Locations
On November 13, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 19-110.
On June 11, 2019, the Board approved awarding a contract to Comfort Systems USA Kentucky as the low bidder.
On June 11, 2019, the Board approved awarding a contract to Comfort Systems USA Kentucky as the low bidder.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Comfort Systems USA Kentucky for Digital Controls Software Upgrade Phase I at Various Locations for a total construction cost of $494,330.
V.F.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Data Center HVAC Unit Replacement at VanHoose Education Center
On September 24, 2019, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 20-069.
On April 21, 2020, the Board approved awarding a contract to Intertech Mechanical Services as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services for Data Center HVAC Unit Replacement at VanHoose Education Center for a total construction cost of $410,339.
V.G.
Recommendation for Approval of Construction Change Orders
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Recommendation for Notification of Various Utility Easements
The two Louisville Water Company easements for Central High School will connect new water lines to the service at the school and re-route existing lines from previous easements.
The Louisville Gas and Electric easement for the New Middle School – Echo Trail is to provide new service for the new middle school.
The Louisville Gas and Electric easement for the New Elementary School – West Broadway is to provide new service for the new elementary school.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education receive notice of various utility easements for Central High School, New Middle School – Echo Trail, and New Elementary School – West Broadway.
V.I.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
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*Bid Tabulations, Contract Renewals, and Amendments_10 26 21
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Amendment on Automotive_Bus Repair Parts & Services (Line Item)
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Amendment on Bus Body Parts & Accessories
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Furniture, Classroom & Office (Line Item)
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Furniture, Classroom & Office (Percentage)
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Furniture, Library (Percentage)
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Gases, Industrial.Welding & Supplies
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Laser Checks, Laser Receipts and Printed Deposit Tickets
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Markerboards, Tackboards, Etc.
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Piano Tuning Service
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SCNS Lunchroom Products (Warehouse Delivery ) SUPPLEMENT
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Services Printing for Construction Documents
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Water Coolers, Fountains & Parts
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.
V.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
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List of Contracts 10 26 21
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02 The Decode Project, Inc.
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03 Loyal Education Consulting, LLC
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04 Loyal Education Consulting, LLC
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05 Donna Y. Ford
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06 Dr. Sanee Bell
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07 Dr. Shantel Crosby
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08 School Mint, Inc.
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09 Stage One - The Louisville Childrens Theatre, Inc.
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10 Create, LLC
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11 Leading Equity, LLC
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12 Over Drive, Inc.
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13 Frontline Technologies Group, LLC
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14 Motivating Systems, LLC PBIS Rewards
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15 The Center for Gifted Studies at Western Kentucky University
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16 Paul Emerich France Tutoring & Consulting, Inc.
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01 Girls on the Run Kentuckiana
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
V.K.
Acceptance of Summary of Professional Services Contracts for Fiscal Year 2021-22
The summary includes all professional services contracts approved as of July 1, 2021.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts for Fiscal Year 2021-22.
V.L.
Acceptance of Orders of the Treasurer
V.L.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of September 20 through October 10, 2021.
V.L.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of September 20 through October 10, 2021.
V.L.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of September 20 through October 10, 2021.
V.M.
Acceptance of Donations, Grants, and Funding
V.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on October 26, 2021.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $126,698.07 to be used as stated in the attachment.
V.M.2.
Acceptance of School-Based Mental Health Funding from the Kentucky Department of Education
This allocation, MUNIS 14MG/School-based Mental Health, will provide the District a lump sum payment of $43,095 toward the funding of mental health services in schools. This funding will be used to secure a retired staff member (counselor, psychologist, social worker, or mental health practitioner) to provide school-based mental health supports. The spending will be reported on CDIP reports.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education receive School-Based Mental Health funding in the amount of $43,095 from the Kentucky Department of Education.
V.M.3.
Acceptance of Grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center
The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the District a grant in the amount of $60,000 for Reading Recovery.
This grant will provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for District Reading Recovery teachers. The District will provide $28,251 in matching funds for the remainder of the Reading Recovery Teacher Leader's salary and fringe benefits.
There is no obligation to the District beyond June 30, 2022. This funding aligns with Vision 2020 strategies 1.1.2 and 1.1.5.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a $60,000 grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center and authorize the Superintendent to sign the attached agreement.
V.M.4.
Acceptance of Funding from the Jefferson County Public Education Foundation
Dr. Susan M. Bentley donated $500 to support Georgia Chafee TAPP school.
2021 Baird Excellence Awards recipients received $28,000 for 23 schools: Atkinson ($1000), Ballard ($1000), Churchill Parks ($1000), Cochran ($1000), Coleridge Taylor ($2000), Dawson Orman ($1000), Eastern ($1000), Engelhard ($1000), Fern Creek ($1000), Foster ($1000), Highland ($1000), Hite ($1000), Jeffersontown High School ($1000), Moore ($1000), Newcomer ($1000), Noe ($1000), Norton Commons ($1000), Olmsted South ($1000), Pathfinder ($1000), Phoenix ($3000), Ramsey ($3000), Semple ($1000), and Thomas Jefferson Middle ($1000).
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $500 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.M.5.
Acceptance of Funding from Kentucky Department of Education for Digital Learning Coach Stipend Match Program
The District has been awarded $114,958 by the Kentucky Department of Education to allow additional supports for Digital Learning Coach-based professional learning investments that have already been made by the District via full-time Digital Learning Coach positions.
The focus of a Digital Learning Coach is to assist teachers in maximizing the effective use of technology for learning, differentiating instruction, and providing rigorous, relevant and engaging learning experiences for all students. Digital Learning Coaches provide a vital, real-time professional learning role for district-by-district customized digital learning experiences design, digital workflows, digital relationships, digital collaboration and student-design digital products (all of which are tied to remote and distance learning).
A funding match will be from in-kind existing investment/commitment in roles already serving in this capacity.
Dedicated funding from this program can be used for any activities in support of this professional learning role or directly for personnel costs/stipends.
This project aligns with Vision 2020 strategy 3.3.3, optimize technology usage.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a Digital Learning Coach Stipend Match Program through American Rescue Plan-ESSER Funds totaling $114,958 from the Kentucky Department of Education.
V.N.
Recommendation for Approval of Agreements
V.N.1.
Recommendation for Approval of Agreement with Big Smiles Kentucky, PSC for Dental Healthcare Support
Health, safety and equity are two of the guiding principles for JCPS operations. The pandemic has resulted in a lack of access to healthcare for many children. According to Attendance Works, an
organization which provides support to schools to improve student attendance, ongoing pain, along with associated trouble eating and sleeping, make oral health one of the leading causes of
chronic school absenteeism among young students.
In partnership with JCPS School Health Services and District FRYSCs, Big Smiles Kentucky, PSC will support access to healthcare and student attendance by providing dental screening and treatment services for those children having difficulty accessing care. This initiative is in alignment with Vision 2020 strategy 1.1.7, eliminate achievement, learning, and opportunity gaps.
The District is not providing matching funds for this project and there is no cost to JCPS.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Big Smiles Kentucky PSC and authorize the superintendent to sign same.
V.N.2.
Recommendation for Approval of Memorandum of Agreement with The Food Literacy Project at Oxmoor Farm, Inc.
This grant-funded project will enhance quality instruction in the food, agriculture, natural resources and human (FANH) sciences for underrepresented students in Jefferson County Public Schools through project-based learning, leadership development, and job skills training opportunities. The project also will result in the development of inquiry-based, cross-curricular instructional resources.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Food Literacy Project at Oxmoor Farm, Inc. and authorize the superintendent sign same.
V.N.3.
Recommendation for Approval of Data Sharing Agreement with OverDrive, Inc.
OverDrive, Inc. will provide access, via their Sora application, to electronic books for JCPS students at any school that has purchased or will purchase electronic books and audiobooks from OverDrive, Inc. Access to electronic books will improve and support student literacy, and help students make progress toward reading proficiency.
OverDrive, Inc. and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategies 3.1.2 Improve instructional infrastructure, 1.1.2 Personalize Learning, and 1.1.5 Improve student literacy.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with OverDrive, Inc., and authorize the superintendent to sign same.
V.N.4.
Recommendation for Approval of Data Sharing Agreement with SchoolMint, Inc.
This data sharing software and accompanying training will continue to support the implementation of MISS behavior supports. In combination with school-level planning and training, HERO Rise will allow schools a systematic approach to supporting positive student behavior.
The recognition component of this software allows schools to track and reward students who exhibit positive behaviors in schools each day. The implementation of this program will begin with five Pilot Middle Schools with the intent of developing a long term and sustainable plan that can be used as a model for additional JCPS schools for future onboarding.
SchoolMint and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 Strategy 2.1.3 Improve culture and climate: Use research or evidence-based strategies and best practice to improve district, school, and classroom culture and climate to ensure that all students and staff work and learn in a safe, respectful, and equitable environment.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with SchoolMint, Inc. and authorize the superintendent to sign same.
V.N.5.
Recommendation for Approval of Memorandum of Agreement with the Kentucky Department of Education for the Release of JCPS Employee
The Kentucky Department of Education has requested this revision for the following JCPS employee be released on Memorandum of Agreement from November 8, 2021, through June 30, 2022:
Carlisa Gibson, Exceptional Children Consultant
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.
V.N.6.
Recommendation for Approval of Data Sharing Agreement with Motivating Systems, LLC
Motivating Systems, LLC will provide a software-as-a-service product, PBIS Rewards, that helps schools digitally manage their Positive Behavioral Intervention Supports (PBIS) programs.
Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. There is no cost to the District.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Motivating Systems, LLC and authorize the superintendent to sign same.
V.N.7.
Recommendation for Approval of Amendment to Agreement with Park DuValle Community Health Center
When JCBE determined a date for the return to in-person learning, an equity reopening plan was implemented in order to ensure all children have access to the services needed to help with the transition back to in-person learning and to help improve health and safety for all. The addition of health clinics was one of the action steps included as part of this plan. Prior to the pandemic, there was evidence of disparities in access to healthcare for students in JCPS.
In the 2019-20 school year nearly 1 in 5 JCPS students was behind on required immunizations (91.7% of those were children living in poverty and 64 percent were children of color). Nationally the Centers for Disease Control and Prevention shared that the pandemic has worsened access to health services for many. This holds true in JCPS with only 57.08 percent of initial entry students completing their required preventive health exam and 9.93 percent of 6th grade students (compared to 72.09 percent and 41.43 percent from the previous report).
Regular health care including preventive health exams that assess vision, hearing, food security and physical and mental health concerns are a critical foundation to ensure that every child is ready to learn. Data prior to the COVID-19 pandemic already demonstrated lack of regular access to care for children in Louisville and the startling report from 2021 suggests that systems are needed to improve access to healthcare.
Park DuValle Community Health Center currently has school-based clinics at Central and PRP High Schools. They will expand to open clinics at Doss, Iroquois, and Western High Schools. Each of these are AIS schools with evidence of lack of access to health care. Additional schools will be added as Park DuValle is able to expand the scope of services .
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amended agreement with Park DuValle Community Health Center and authorize the superintendent to sign the same.
V.N.8.
Withdrawn
V.N.9.
Recommendation for Approval of Memorandum of Understanding with Bates Community Development Corporation to Establish a Community Learning Hub
This Memorandum of Understanding will allow Bates Community Development Corporation to establish a Community Learning Hub by utilizing the following designated areas at Camp Edwards (731 South Hancock Street, Louisville Kentucky) the Gym, Room 100, Room 105, and the Reception Area-Room 104. These designated areas will be used for enrichment activities and support for after-school learning opportunities to be delivered by volunteers and staff members assigned through Bates Community Development Corporation.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board approve the attached Memorandum of Understanding with Bates Community Development Corporation to establish a Community Learning Hub.
V.O.
Recommendation for Approval of Amendment to Contract with SN Kentuckiana Rehab for Athletic Training Services
The original contract is dated July 28, 2021, under which SN Kentuckiana Rehab agreed to provide one (1) athletic trainer duly certified by the National Athletic Trainers Association to various JCPS high schools.
This amendment will add additional terms under Article XV to include the additional paragraphs, I, J, and K.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio Recommends the Board of Education approve the attached Amendment with SN Kentuckiana Rehab and authorize the superintendent to sign same.
V.P.
Recommendation for Approval of Fiscal Year 2021 Technology Activity Report
This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and other funds on technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.
The Kentucky Department of Education (KDE) requests this information in order to compare how the District is spending money in relation to the money received through the Kentucky School Facilities Construction Commission Education Technology Funding Program.
Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of money JCPS will receive for KETS.
The project directly supports strategy 3.3.3 of Vision 2020.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Fiscal Year 2022 Technology Activity Report.
VI.
Adjournment
Order #2021-180 - Motion Passed: A motion to adjourn the October 26, 2021, meeting at 7:12 p.m. passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
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