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I.
Moment of Silence
Welcome to the May 23, 2017, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
5 23 17 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for May 23, 2017
Order #1 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for May 23, 2017 passed with a motion by Mr. Benjamin Gies and a second by Ms. Diane Porter.
III.A.
Recognition of Hala Saleh, 2017 Kentucky Educational Television Young Writers Contest Winner
Hala won the third-grade division of the 2017 Kentucky Educational Television (KET) Young Writers Contest for her illustrated story The Syrian Girl.
Students in kindergarten through third grade were invited to submit illustrated stories and fourth and fifth grade to submit short stories. Third-grade students who submitted entries for the contest were required to include at least five original illustrations in their story, write a minimum of 100 words or a maximum of 300 words, and create original characters and their own artwork.
The winning entries were announced this month and will be published on the KET website.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Hala Saleh, a student at Farmer Elementary School, for winning the third-grade division of the 2017 Kentucky Educational Television Young Writers Contest.
III.B.
Recognition of Farmer Elementary School Students, Kentucky Junior Beta Club Convention Competition Winners
Farmer Elementary students won first-place honors in the Talent and Robotics competitions, second-place honors in the Technology competition, and third-place honors in the Quiz Bowl and Scrapbook competitions of the Kentucky Junior Beta Club Convention.
The Kentucky Junior Beta Club Convention hosts various competitions that give students the opportunity to showcase their academic, critical-thinking, artistic, and leadership skills and talents. The convention theme, “Beta Above and Beyond,” challenged all students to achieve more, serve more, and lead more, thus succeeding beyond all expectations.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Farmer Elementary School students for winning first-, second-, and third-place honors in the Kentucky Junior Beta Club Convention competitions.
III.C.
Recognition of Carmynn Blakeley, Braille Challenge Top-Scoring Contestant
Carmynn, a second-grade student at Breckinridge-Franklin Elementary School, is 1 of 50 top-scoring contestants who qualified to participate in the National Braille Challenge, an academic competition, which will be held in Los Angeles in June.
Students will participate in a final round—two days of competition, camaraderie, and fun. The Braille Challenge contest categories include reading comprehension, Braille speed and accuracy, proofreading, spelling, and reading tactile charts and graphs.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Carmynn Blakeley, a student at Breckinridge-Franklin Elementary School, as 1 of 50 top-scoring contestants to qualify for the National Braille Challenge.
III.D.
Recognition of Andrew Dunn, A Prudential Spirit of Community Award Recipient
Andrew was one of two top Kentucky youth selected to receive The Prudential Spirit of Community Award. In honor of his outstanding volunteer service, Andrew received a $1,000 award; an engraved silver medallion; and an all-expenses-paid trip this month to Washington, D.C., for four days of national recognition events. He also received a personal congratulation from Olympic Gold Medalist Michael Phelps at the awards ceremony and gala, which was held at the Smithsonian National Museum of Natural History.
The Prudential Spirit of Community Awards program is the nation’s largest youth volunteer recognition program that honors middle and high school students for their service to others at the local, state, and national levels. Since its inception, the program has recognized more than 120,000 youth for their volunteer efforts. The program was created in 1995 by Prudential in partnership with the National Association of Secondary School Principals (NASSP).
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends that the Board of Education recognize Andrew Dunn, a student at Barret Traditional Middle School, as a recipient of The Prudential Spirit of Community Award.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for May 23, 2017
Order #2 - Motion Passed: A motion that the Board of Education amend the agenda for May 23, 2017, to move Approval of Minutes of Previous Meetings to after the Consent Agenda passed with a motion by Dr. Christopher Kolb and a second by Mr. Benjamin Gies.
Order #3 - Motion Passed: A motion that the Board of Education amend the agenda for May 23, 2017, to allow speakers to address the Board after the Superintendent's Report passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
Order #4 - Motion Passed: A motion that the Board of Education approve the agenda for May 23, 2017, as amended passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the May 9, 2017, regular meeting, May 11, 2017, special meeting, and May 16, 2017, special meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the May 9, 2017, regular meeting, May 11, 2017 special meeting, and May 16, 2017
VI.
Superintendent's Report
VII.
Action Items
VIII.
Information Items
VIII.A.
Acceptance of Internal Audit Status Report for Year Ending June 30, 2017
The Internal Audit Status Report for year ending June 30, 2017, is being submitted to comply with the requirements of the Jefferson County Public Schools Internal Audit Charter (“Charter”). In accordance with the Charter, the Board is required to meet at least twice annually with the Chief Audit Executive and receive communications on the internal audit activity’s performance relative to its plans and other matters. Additionally, it is best practice for the Board to meet directly with the Chief Audit Executive periodically.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Internal Audit Status Report for Year Ending June 30, 2017.
Order #5 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the attached Internal Audit Status Report for Year Ending June 30, 2017, passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for May 23, 2017
Order #6 - Motion Passed: A motion that the Board of Education approve the consent calendar for May 23, 2017, minus Items IX.C., IX.D, IX.R., IX.U., and IX.BB., passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
Motion Withdrawn: A motion that the Board of Education approve Option 1: four deeper learning resource teachers at 260 days was withdrawn by Mr. Benjamin Gies.
Order #7 - Motion Failed: A motion to amend Member Gies motion from: “the Board of Education approves Option 1: four deeper learning resource teachers at 260 days” to “A motion that the Board of Education amend Option 4: four deeper learning resource teachers at 210 days to add extended days totaling 260 if needed” failed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.
Order #8 - Motion Passed: A motion that the Board of Education amend Option 4 from "Approve four deeper learning resource teachers at 210 days" to "Approve four deeper learning resource teachers at 210 days and to add extended days if needed, not to exceed 260 days" passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.
Order #9 - Motion Passed: A motion that the Board of Education approve Option 4 as amended passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
Order #10 - Motion Failed: A motion that the job description for the deeper learning resource teacher that was approved on May 9, 2017, be changed from "260 days" to "210 days with the availability of extended days if needed, not to exceed 260 days, as approved by the Board". failed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
Order #11 - Motion Passed: A motion that the Board of Education approve Item IX.R. Recommendation for Approval of Tentative Budget for Fiscal Year 2017-18 passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.
Order #12 - Motion Passed: A motion that the Board of Education approve item IX.C. Recommendation for Approval of Job Descriptions passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
Order #13 - Motion Passed: A motion that the Board of Education approve Item IX.U. Recommendation for Approval of Revised School Allocation Standards for Usage in Fiscal Year 2017-18 passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.
Order #14 - Motion Passed: A motion to approve Item IX.BB. Recommendation for Approval of Board Policy (Second Reading) passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.
IX.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
IX.C.
Recommendation for Approval of Job Descriptions
The job description for Talent Development Academy Coach is submitted as a new position from the department of College & Career Readiness.
The job description for Special Assistant to the Superintendent is submitted as a new position in Administration to offer support to the Superintendent during the transition period.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Talent Development Academy Coach and Special Assistant to the Superintendent.
IX.D.
Organizational Chart
Organizational Chart AO1 - Academics is submitted as an informational item for clarification purposes. The attached organizational chart reflects the current chart which was approved by the Board on May 9, 2017.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached organizational chart
IX.E.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on May 23, 2017.
Administrative Regulation 702 KAR 5:060 requires the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.F.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Waller-Williams Environmental
This project will replace the existing boiler.
On October 25, 2016, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 17-101.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 27, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Boiler Replacement at Waller-Williams Environmental for the low base bid of $173,772; and approve the attached revised BG-1 form for $202,000.
IX.G.
Recommendation for Approval of Revised BG-1 Form for Track Conversion and Resurfacing at Waggener High School
On August 23, 2016, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 17-056.
On March 7, 2017, the Board of Education approved awarding a contract to Riverside Paving and Construction Company, Inc. for $230,060.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Track Conversion and Resurfacing at Waggener High School in the amount of $303,949.00.
IX.H.
Recommendation for Approval of Project Closeouts and BG-5s Forms
IX.H.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Central High School
On March 7, 2017, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing Corp.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Central High School.
IX.H.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Conway Middle School
On January 10, 2017, the Board of Education approved the contract completion and BG-4 form for The Bri-Den Co., Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Conway Middle School.
IX.H.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Laukhuf Elementary School
On January 10, 2017, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Laukhuf Elementary School.
IX.H.4.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Watson Lane Elementary School
On February 7, 2017, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing and Metal Co., Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Watson Lane Elementary School.
IX.H.5.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Western Middle School
On February 21, 2017, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Western Middle School.
IX.H.6.
Recommendation for Approval of Project Closeout and BG-5 Form for Full Replacement at Zachary Taylor Elementary School
On February 7, 2017, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing and Metal Co., Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Full Roof Replacement at Zachary Taylor Elementary School.
IX.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.J.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016 to date.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendment:
•Locally Raised & Processed Protein;
•Purchase of Uniforms (Maintenance Personnel);
•Condiment (FFVP);
•Graphics Shop Supplies (Materials Production);
•Musical Instrument Repairs;
•Commercial Hot Water Storage Tanks;
•Field Trip Bus Service;
•Spoken Language Interpreting Service;
•Sale of Buses (Various Units);
•Tunics (SCNS);
•Contract Renewal - Competitive Negotiation for Compensation Software (SaaS);
•Contract Renewal - Off Duty Police/Corrections Officer Security;
•Contract Renewal - Rubber Mulch (Percentage);
•Contract Renewal - Servicing of Automotive Equipment Washers;
•Contract Renewal - Tractor & Mower Parts (Percentage);and
•Amendment - New Vehicle (24" Refrigerated Box-Van Truck).
IX.K.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
IX.L.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Of the $3.6 million in professional services contracts, more than $2.2 million, or 61%, was submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
IX.M.
Acceptance of Monthly Financial Report for Period Ended April 30, 2017
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended April 30, 2017.
IX.N.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of April 24 through May 7, 2017.
IX.O.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of April 24 through May 7, 2017.
IX.P.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.P.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on May 23, 2017.
Schools solicit donations for current needs or for a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $408,620.67 to be used as stated in the attachment.
IX.P.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
$88,000 to support the Advancing Equity in the Advance Program (REACH program) for summer 2017 administered by the JCPS Advance Program Office via CE&S Foundation.
$15,810 to support the PLTW Medical Detectives curriculum at Marion C. Moore Middle School through a grant from Genentech, Inc.
Submitted by: Kristin Wingfeld on behalf of Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $103,810 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.P.3.
Acceptance of Grant from United Parcel Service, Inc. for The Office of College and Career Readiness
United Parcel Service, Inc. (UPS) has awarded Jefferson County Public Schools a $42,732 grant for the Office of College and Career Readiness - Career and Technical Education pathways.
The funds provided by UPS will support the UPS School-to-Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.
Funding from UPS supplements the cost for the program’s Teacher of Record for the program.
Submitted by: Dr. Lisa N. Herring
Attachment
Superintendent Donna Hargens recommends the Board of Education accept a $42,732 grant from United Parcel Service, Inc. for the Office of College & Career Readiness – Career and Technical Education pathways and authorize the superintendent to sign the attached agreement.
IX.Q.
Recommendation for Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.Q.1.
Recommendation for Approval of Agreement with Kentucky Department of Education for Education Administration Program Consultant
The Kentucky Department of Education has requested that Judith Vanderhaar be released to work as an Education Administration Program Consultant on a Memorandum of Agreement from July 1, 2017, through June 30, 2018.
The position provides consultative services and technical assistance to local school system personnel, classroom teachers, and other state and private agencies in planning, developing, implementing, and evaluating programs and initiatives around promoting positive school climate and culture through anti-bullying interventions, dropout prevention and reengagement, alternative education programs, and other strategies to achieve novice reduction for vulnerable students.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2017-18 school year and authorize the superintendent to sign the same.
IX.Q.2.
Recommendation for Approval of Memorandums of Agreement with the Kentucky Department of Education for Education Recovery Leaders
The Kentucky Department of Education has requested that the following JCPS employees be released on a Memorandum of Agreement from July 1, 2017, through June 30, 2018:
-
Pam Bale
-
Tyler Shearon
-
Patrick Tyler Stevens
The Educational Recovery Leader (ERL) will be responsible for mentoring of and guidance to the principal in a persistently low-achieving school as identified through the criteria set forth in Every Student Succeeds Act, KRS 160.346 and the Kentucky Department of Education regulations with any and all functions relating to instructional leadership and school improvement. The ERL will be under the authority of the Office of Continuous Improvement and Support, the Kentucky Department of Education.
Strategy 1.1.5: Improve student literacy:
Strategy 1.1.7: Eliminate achievement, learning, and opportunity gaps
Submitted by: Dr. Marco Muñoz
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2017-18 school year and authorize the superintendent to sign same.
IX.Q.3.
Recommendation for Approval of Memorandums of Agreement with the Kentucky Department of Education for Education Recovery Specialists
The Kentucky Department of Education has requested that the following JCPS employees be released on a Memorandum of Agreement from July 1, 2017, through June 30, 2018:
The Educational Recovery Specialist (ERS) will be responsible for working with staff in a persistently low-achieving school as identified through the criteria set forth in Every Student Succeeds Act, KRS 160.346 and the Kentucky Department of Education regulations with any and all functions relating to instruction and school improvement with an emphasis on reading and math. The ERS will be under the authority of the Office of Continuous Improvement and Support, the Kentucky Department of Education.
Strategy 1.1.5: Improve student literacy:
Strategy 1.1.7: Eliminate achievement, learning, and opportunity gaps
Submitted by: Dr. Marco Muñoz
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2017-18 school year and authorize the superintendent to sign same.
IX.Q.4.
Recommendation for Approval of Personnel Memorandum of Agreement with Kentucky Department of Education for Equity Lead
The Kentucky Department of Education has requested that JCPS employee Veda McClain is released on a Personnel Memorandum of Agreement from July 1, 2017, through June 30, 2018, to serve as an Equity Lead.
This position will lead, adapt, and coordinate efforts for the recruitment of quality candidates into the teaching profession, support for new teachers, assistance to local education agencies in recruiting and retaining highly effective teachers and principals, development of professional development and PGES support, promotion of teacher leadership, and career pathways, supporting activities for implementation of Kentucky Academic Standards.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Personnel Memorandum of Agreement with the Kentucky Department of Education for JCPS employee Veda McClain to serve as an Equity Lead for the 2017-18 school year and authorize the superintendent to sign same.
IX.Q.5.
Recommendation for Approval of Personnel Memorandum of Agreement with Kentucky Department of Education for Health Service/Law Safety Consultant
The Kentucky Department of Education has requested that JCPS employee Peggy Williford be released on a Personnel Memorandum of Agreement from July 1, 2017, through June 30, 2018, to serve as a Health Science/Law Safety Consultant.
This position serves as the content expert for Kentucky's Health Science, Allied Health, Law and Public Safety Career and Technical Education programs.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Personnel Memorandum of Agreement with the Kentucky Department of Education for JCPS employee Peggy Williford for the 2017-18 school year and authorize the superintendent to sign the same.
IX.Q.6.
Recommendation for Approval of Memorandum of Understanding between KHEAA, KYCC, and Southern High School
Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.
Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.
KHEAA will place a fully-trained AmeriCorps College Coach in Valley High School to serve as a full-time near-peer mentor for students.
KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.
This agreement directly supports the Vision 2020 High School Graduation and Graduates Ready for College and Career Learning and Growth Targets.
Submitted by: Dr. Paige Hartstern on behalf of Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Southern High School and authorize the superintendent to sign same.
IX.Q.7.
Recommendation for Approval of Memorandum of Understanding between KHEAA, KYCC, and Valley High School.
Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.
Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.
KHEAA will place a fully-trained AmeriCorps College Coach in Valley High School to serve as a full-time near-peer mentor for students.
KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.
This agreement directly supports the Vision 2020 High School Graduation and Graduates Ready for College and Career Learning and Growth Targets.
Submitted by: Glenn Baete on behalf of Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Valley High School and authorize the superintendent to sign same.
IX.Q.8.
Recommendation for Approval of Lease Agreement with Louisville/Jefferson County Metro Government
The terms of this Agreement will allow the Brown School to build a fenced-in playground for its students across the street from the school in an area known as Peace Park.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Lease Agreement between Louisville/Jefferson County Metro Government and the Board of Education of Jefferson County, Kentucky.
IX.Q.9.
Recommendation for Approval of Memorandum of Understanding with Louisville Foster Grandparents Program
For the past 20 years, the Foster Grandparents Program has successfully provided tutoring services to the district’s special needs students. Foster Grandparents volunteers are not JCPS staff members and there is no cost to the district for these services with the exception of in-kind contributions.
The signing of a district-wide Memorandum of Understanding authorizes local schools to accept the program on a voluntary basis and assign tutoring space and other materials and supplies necessary to implement the program.
Through the attached Memorandum of Understanding, the responsibilities of both JCPS and the Louisville Foster Grandparents Program will be clearly delineated and uniform throughout the district. This agreement is effective July 1, 2017, through June 30, 2020.
This project direct supports Strategy 1.1.6 of Vision 2020.
Submitted by: Dr. Alicia Averette on behalf of Dr. Lisa Herring
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with Louisville Foster Grandparents Program and authorize the superintendent to sign same.
IX.Q.10.
Recommendation for Approval of Agreements with Powertel/Memphis, Inc.
These Agreements will allow Powertel/Memphis, Inc. the use of space on towers or other structures located at Jeffersontown High School and Southern High School, which will provide revenue to JCPS.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached License Agreements with Powertel/Memphis, Inc.
IX.R.
Recommendation for Approval of Tentative Budget for Fiscal Year 2017-18
The Tentative Budget is being submitted for Board approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2017-18.
IX.S.
Recommendation for Approval of Resolutions Concerning Jefferson County School District Finance Corporation
The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation's School Building Revenue Bonds, Series 2017A (the "Series 2017A Bonds").
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
IX.T.
Recommendation for Approval of Contracts for Nonresident Pupils for Fiscal Year 2017-18
KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JECB provides guidance for the admission of non-resident students.
Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving nonresident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.
JCPS/Kentucky school districts' reciprocal contracts are included as attachments. Additional non-resident contracts were approved at the January 24, 2017 board meeting.
For the 16-17 school year, there are 84 Jefferson County students who pay tuition to attend five other Kentucky districts and one student who resides in another Kentucky district who pays tuition to attend Jefferson County Public Schools.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached reciprocal non-resident contracts for Fiscal Year 2017-18 with the following school districts: Bardstown Independent and Spencer County.
IX.U.
Recommendation for Approval of Revised School Allocation Standards for Usage in Fiscal Year 2017-18
The original School Allocation Standards for usage in fiscal year 2017-18 was approved by the Jefferson County Board of Education on January 24, 2017. The attached revision removes the custodial staff from the school’s allocation and moves the custodial positions to the organizational chart of Property Management and Maintenance Department. These revised School Allocation Standards support the centralization of custodians along with the creation of the relevant positions on the district organizational chart.
This item supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised School Allocation Standards for usage in fiscal year 2017-18.
IX.V.
Recommendation for Approval of 2018-19 Draft School Calendar
The District Calendar Committee composed of representatives from Board districts, business leaders, local schools, employee unions, central office departments, and the 15th District PTA developed the attached calendar.
The Calendar Committee for the 2018-19 School Calendar held its first meeting on March 2, 2017. With recommendations from that meeting, a second calendar was proposed and vetted by the committee on March 16, 2017.
The highlights of this calendar include a mid-August start date, a small fall break in October, winter break, spring break, two (2) built-in make-up days, and an end date that accommodates AP and state testing.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends the Board of Education approve the draft 2018-19 school calendar.
IX.W.
Recommendation for Approval of Early Admission into the Primary School Program
According to Board Policy 09.121 Entrance Age, parents or guardians may petition the Board to allow their child to enter school earlier than permitted under statutory age requirements. Beginning in the 2017-18 school year, the enrollment age for kindergarten changed from October 1 to August 1 in accordance with KRS 158.031.
The District established guidelines to determine a student’s level of academic and social skills for early admission to the primary program. A district team is reviewing the criteria for potential changes in the 2018-19 school year by exploring other districts and evidence-based practices. Until the criteria review process is complete, the district is offering an appeal process for families who students do not meet the current criteria.
As of May 10, 2017, one hundred forty-four students have successfully completed the appeal process and are recommended for early admission. The students are identified by number to protect student confidentiality in the attached table. Eighteen students were previously approved by the Board on January 24, 2017.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the petitions for early admission into the primary school program (P1).
IX.X.
Recommendation for Approval of Nonresident Student Tuition Rates for Fiscal Year 2017-18
The Board approves Nonresident Student Tuition Rates annually pursuant to KRS 158.120 and Board Policy 09.124 Admission of Nonresident Students. This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
For the 2016-17 school year, 32 nonresident students attended the following Jefferson County high schools:
Oldham County Residents (1)
Ballard High School—1
Anchorage Residents (31)
Ballard High School-8
DuPont Manual High School-17
Eastern High School-5
Louisville Male High School-1
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Nonresident Student Tuition Rates for Fiscal Year 2017-18.
IX.Y.
Recommendation for Approval of Workers Compensation Excess Insurance Policy
The Department of Workers’ Claims requires each individually self-insured to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000 or less. The policy will provide a specific retention of $1,000,000 with a corridor deductible of $500,000 and no aggregate. The premium is based on payroll but is estimated to be $246,318.
This is the second year of a two-year rate guarantee of 0.0291 per $100 of payroll from State National Insurance. State National Insurance has an “A” AM Best rating.
Submitted by: Tom Hudson
Superintendent Donna Hargens recommends the Board of Education approve the Workers’ Compensation Excess Insurance Policy with State National Insurance through Neace Lukens for a period of one year beginning July 1, 2017, through June 30, 2018.
IX.Z.
Notification of Conveyance of Right of Way
Granting of this Right of Way will allow Louisville Gas and Electric Company to install underground electrical service at 5901 Greenwood Road for Pleasure Ridge Park High School.
The item supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive notice of the attached Conveyance of Right of Way.
IX.AA.
Notification of Water Easements
These easements, granted to the Louisville Water Company, allow for excavation and installation of secondary sources of water and replacement and addition of water mains. These actions are part of a multi-year program by Louisville Water Company to upgrade water service to our schools.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive notice of water easements at Shacklette, Coral Ridge, Cane Run, Slaughter, Greathouse Shryock, Blake, and Wheeler Elementary Schools as shown in the attached documents.
IX.BB.
Recommendation for Approval of Board Policy (Second Reading)
The proposed policy was received for first reading by the Board of Education on May 9, 2017.
The proposed language highlighted in yellow is recommended by the Kentucky School Boards Association to conform with an amendment to KRS 159.010 relating to compulsory school attendance. The proposed language highlighted in green is recommended by District staff to clarify the types of withdrawals this policy addresses.
The Board Policy committee met on March 21, 2017, and recommends Board approval of the proposed amendment to this policy.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Board policy 09.111 - Withdrawals.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #15 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
Order #16 - Motion Passed: A motion that the Board of Education approve the minutes of the May 9, 2017, regular meeting, May 11, 2017 special meeting, and May 16, 2017, special meeting passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
Order #17 - Motion Passed: A motion that the Board of Education conduct an executive session for the purpose of discussions relating to collective bargaining negotiations as permitted by KRS 61.810(1)(e) passed with a motion by Dr. Christopher Kolb and a second by Mr. Benjamin Gies.
Order #18 - Motion Passed: A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Ms. Diane Porter and a second by Dr. Christopher Kolb.
XIV.
Adjournment
A recommendation to adjourn the May 23, 2017, meeting of the Jefferson County Board of Education.
Order #19 - Motion Passed: A motion to adjourn the May 23, 2017, meeting of the Jefferson County Board of Education passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.
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