Welcome to the September 28, 2015, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 9 28 2015 Board Meeting

Please join us for our traditional moment of silence.

• Agenda 09 28 15
• Meeting Notice 09 28 15

Please join us for the Pledge of Allegiance.

A. Recognition of duPont Manual High School Students, Kentucky Council of Teachers of English/Language Arts Writing Contest Winners

B. Recognition of Penelope Quesada and Debra Burnell-Wise, 2015 GRAMMY Music Educator Award Quarterfinalists

• Recognitions by Board District 09 28 15

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for September 28, 2015.

Order #164 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for September 28, 2015. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

Savannah, Susmita, and Nick won first- and second-place honors in the Narrative and Poetry category, respectively, in the Kentucky Council of Teachers of English/Language Arts (KCTE/LA) Writing Contest. Their work will be published in the spring edition of The Kentucky English Bulletin, and they will be invited to a luncheon during the KCTE/LA Annual Conference in February to be recognized for their outstanding achievements.

KCTE/LA is an incorporated, nonprofit service organization for Kentucky English and language arts teachers of all levels with a membership of more than 200. The organization has been recognized by the National Council of Teachers of English (NCTE) as one of the more active state affiliates.

Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends that the Board of Education recognize duPont Manual High School students Savannah Schenck, Susmita Chennareddy, and Nick Callahan for winning first- and second-place honors, respectively, in the Kentucky Council of Teachers of English/Language Arts Writing Contest.

Penelope and Debra are 2 of 213 music teachers from 42 states to be named quarterfinalists for the 2015 GRAMMY Music Educator Award. More than 4,500 nominations were submitted from all 50 states. The award recognizes music teachers who have made a significant and lasting contribution to their profession and who have demonstrated a commitment to the broader cause of maintaining music education in schools.

In September, the semifinalists will be announced, and then a list of ten finalists will be named. Among them, nine will receive a $1,000 honorarium, and the winner will receive a $10,000 honorarium. 

Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends that the Board of Education recognize Penelope Quesada, music teacher at Lincoln Elementary Performing Arts School, and Debra Burnell-Wise, band director at Pleasure Ridge Park (PRP) High School, for being named quarterfinalists for the 2015 GRAMMY Music Educator Award.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the September 14, 2015, regular meeting are presented for your review and approval.

Attachment

• Minutes 09 14 15 Regular Meeting

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the September 14, 2015, regular meeting.

Order #165 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the September 14, 2015, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.

• PowerPoint: Superintendent's Report 09 28 15
• Text: Superintendent's Report 09 28 15

VI.A. Approval of Fiscal Year 2015 Technology Activity Report

VI.B. Acceptance of Individuals with Disabilities Education Act Part B, Section 611 Funding from Kentucky Department of Education

This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and other funds on technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.

The Kentucky Department of Education (KDE) requests this information in order to compare how the district is spending money in relationship to the money received through the Kentucky School Facilities Construction Commission Education Technology Funding Program.

Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of money JCPS will receive for KETS.

Submitted by: Dr. Michael Raisor

Attachments

• PowerPoint: Technology Activity Report 09 28 15
• KETS FY15 Technology Activity Report
• KETS FY15 Technology Activity Report Signatures Form

Superintendent Donna Hargens recommends the Board of Education approve the attached Fiscal Year 2015 Technology Activity Report.

Order #166 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the attached Fiscal Year 2015 Technology Activity Report. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.

The Kentucky Department of Education has awarded IDEA Part B funding to the district for the 2015-16 school year. These funds will be used to pay the excess costs of providing special education and related services to children with disabilities enrolled in both public and private schools in Jefferson County.

The funding began on July 1, 2015, and will end on September 30, 2017.

Submitted by: Dr. Dewey Hensley

Attachment

• PowerPoint: Exceptional Child Education Data
• IDEA Part B Funding Notification

Superintendent Donna Hargens recommends the Board of Education accept Individuals with Disabilities Education Act Part B, Section 611 funding totaling $21,690,207 from the Kentucky Department of Education.

Order #167 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education accept Individuals with Disabilities Education Act Part B, Section 611 funding totaling $21,690,207 from the Kentucky Department of Education. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.

VII.A. Review of Proposed 2016-17 School Calendar

The District Calendar Committee composed of representatives from Board districts, local schools, employee unions, central office departments, and the 15th District PTA developed the attached calendar.

The Calendar Committee for the 2016-17 school year held its first meeting on September 3, 2015. With overall positive feedback regarding the current calendar structure, JCPS management proposed a calendar model that mirrored the previously approved two calendars for the 2014-15 and 2015-16 school years. 

The highlights of this calendar include a mid-August start date, a small fall break in October, a two-week winter break, spring break the first full week of April, and an end date scheduled prior to Memorial Day. Additionally, this calendar has four makeup days scheduled throughout the school year with the remainder scheduled to be made up at the end of the year.

Submitted by: Dr. Michael Raisor

Attachment

• Proposed 2016-17 School Calendar

Superintendent Donna Hargens recommends the Board of Education receive information concerning the proposed 2016-17 school calendar.

Order #168 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive information concerning the proposed 2016-17 school calendar. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for September 28, 2015.

Order #169 - Motion Passed:  A motion that the Board of Education approve the consent calendar for September 28, 2015, minus Agenda Items J., O., P.5., Q.1. and T., passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chuck Haddaway.

Order #170 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.J. Approval of Bid Tabulations, Contract Renewals, and Amendments passed with a motion by Mr. Chuck Haddaway and a second by Mr. David Jones.

Order #171 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.O. Acceptance of Unaudited Monthly Financial Report passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.

Order #172 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.P.5. Acceptance of School Climate Transformation Funding from the U.S. Department of Education to accept a School Climate Transformation Grant Year Two Continuation Award totaling $749,547 from the U.S. Department of Education passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

Order #173 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.Q.1. Approval of Communications Facility Space License Agreement for duPont Manual High School Site passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.

Order #174 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.T. Approval of the Working Budget for Fiscal Year 2015–16 passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approves positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 09 28 15

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statues, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 09 28 15

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The attached job descriptions are submitted as part of organizational changes to Operations Services and Academic Services. Curriculum and Instruction, and Curriculum Management.

Submitted by: Dr. Michael Raisor

Attachments

• Highlights of Proposed Organizational Changes within Operations
• Job Descriptions (REVISED 09 28 15)

Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Coordinator Abatement Program, Coordinator Grounds, Coordinator Renovations, Coordinator Technology Support Services, Director Capital Improvement and Planning, Director Facility Planning, Director General Maintenance, Director Mechanical Planning, Director Performance and Technology, Director Property Management and Maintenance, Director Safety and Environmental Services, Director Supply Services, Energy Auditor, Energy Computer Operator/Dispatcher, Environmental Coordinator, Fire Extinguisher Worker, Fiscal Manager Operations, Manager Electronic Maintenance, Manager Grounds, Manager Housekeeping Services, Manager Maintenance Scheduling, Quality Control and Customer Service, Manager Renovations and Grounds, Quality Control/Customer Service Inspector, Resource Teacher EC Special Services, Senior Manager Infrastructure Services, Supervisor Digital Control Systems, Supervisor Graphic Arts, Supervisor Mechanical Systems, Supervisor Printing Production, and Warehouse and Transportation Supervisor.

The attached organizational charts are submitted to better align departments and provide more focused, efficient services to schools.

Submitted by: Dr. Michael Raisor

Attachments

• Highlights of Proposed Organizational Changes within Operations
• Organizational Charts (REVISED 09 28 15)

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Early Childhood, Facility Planning, Facilities and Environmental Services, Business Services Division, General Maintenance/Renovations/Grounds, Information Technology, Mechanical and Electronic Maintenance, Materials Production, Operations Services Division, Property Management and Maintenance, Safety and Environmental Services, School and Community Nutrition Services, and Supply Services.

This is a report of field trip requests submitted to the Board of Education on September 28, 2015.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests 09 28 15
• Field Trips Approved by Superintendent 09 28 15

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will remove existing stage rigging and dead hang all curtains from structure.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firm of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 duPont Manual HS Stage Rigging Repair

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Structural Services as the architect/engineer, and the attached BG-1 form for Stage Rigging Repair at duPont Manual High School for an estimated project cost of $29,875.

This project will retrofit the existing stadium bleachers to meet current Kentucky Building Code standards by infilling gaps in seating areas, adding guardrails and aisle ways.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firm of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Seneca HS Bleacher Upgrade

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the attached BG-1 form for Bleacher Upgrades at Seneca High School for an estimated project cost of $249,800.

On May 13, 2013, the Board of Education approved Voelker, Blackburn, Niehoff Architects to prepare plans and specifications for Project 146-13037.

On March 24, 2014, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.

Voelker, Blackburn, Niehoff Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Lowe ES-Phase 1 HVAC Renovation

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to E.H. Construction, LLC for Phase I HVAC Renovation at Lowe Elementary School for a total construction cost of $4,602,158.24.

On March 28, 2011, the Board of Education approved Carman Associates Architects to prepare plans and specifications for Project 071-11030.

On April 21, 2014, the Board approved awarding a contract to Riverside Paving & Contracting Co. as the low bidder.

Carman Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Stonestreet ES-Shared Use Path

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving & Contracting Co. for Shared Use Path at Stonestreet Elementary School for a total construction cost of $264,677.23.

On September 11, 2011, the Board of Education approved Sherman, Carter, Barnhart, PSC to prepare plans and specifications for Project 116-12013.

On May 13, 2013, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.

Sherman, Carter, Barnhart, PSC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Wellington ES Media Center

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Media Center, Elevator, and Partial Roof Replacement at Wellington Elementary School for a total construction cost of $3,462,813.16.

On April 27, 2015, the Board of Education approved the contract completion and BG-4 form for Lusk Mechanical Contractors.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Brandeis ES Boiler Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Boiler Replacement at Brandeis Elementary School.

On February 23, 2015 the Board of Education approved the contract completion and BG-4 form for Hall Contracting of Kentucky for paving at Westport Teenage Parent Program and Wilt Elementary School.

On December 15, 2014 the Board approved the contract completion and BG-4 form for MAC Construction & Excavating, Inc. for paving at Riverport Education Center, Young Elementary School, and Westport Middle School.

On November 10, 2014 the Board approved the contract completion and BG-4 form for Riverside Paving & Contracting for paving at Coral Ridge Elementary School.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 2014 Paving Package II

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for 2014 Paving Package II at Various Schools.

On July 27, 2015, the Board of Education approved the contract completion and BG-4 form for Hussung Mechanical Contractors.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Food Service Phase 33
• Food Service Phase 33 School List

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Food Service Phase 33 at the attached list of schools.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 09 28 15

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations, contract renewals, and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations and Amendments 09 28 15
• Automotive Glass Installation and Replacement (Line Item)
• Banking Services
• General Banking Services for School-Based Accounts
• Laminating Film
• Locally Raised and Processed Protein
• New Vehicle (24' Refrigerated Box-Van Truck)
• Paint & Related Items
• Plumbing Supplies & Equipment (Percentage)
• Purchase of Uniform Tunics (For Nutrition Services)
• Security Guard Service (Traffic and Parking Control for Various Locations)
• Surveillance System Accessories

Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Competitive Negotiation on General Banking Services for School-Based Accounts;
•Competitive Negotiation on Banking Services;
•Security Guard Service (Traffic and Parking Control for Various Locations);
•Laminating Film;
•Locally Raised and Processed Protein;
•Automotive Glass Installation and Replacement (Line Item);
•Paint and Related Items;
•Plumbing Supplies and Equipment;
•Purchase of Uniform Tunics(For Nutrition Services);
•Surveillance System Accessories;
•New Vehicle (24' Refrigerated Box-Van Truck);
•Contract Renewal on Repower Engine Kit for Navistar Bus;
•Contract Renewal on Special Education Equipment and Supplies; and
•Contract Renewal on Repair of Two-Way Radios and Associated Systems for On-Site Communications.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 09 28 15

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of August 24 through September 13, 2015.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 09 28 15

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of August 24 through September 13, 2015.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 09 28 15
• 01 Spalding University
• 02 University of Louisville Research Foundation, Inc.
• 03 21st Century Parks, Inc.
• 04 University of Louisville
• 05 Red7e
• 06 National Center for Families Learning
• 07 Interaction Institute for Social Change
• 08 Guthrie-Mayes & Associates, Inc.

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report includes all professional services contracts approved by the Board since July 1, 2015, and is provided per Board Policy 01.11 General Powers and Duties of the Board. 

Of the $4 million in professional services contracts, more than $3.3 million, or 82.4 percent, were submitted by Academic Services. 

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of PSCs of $5,000 or More 09 28 15

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments

• Unaudited Financial Report-August 2015
• Monthly Detail Report-August 2015
• Notes of Interest-August 2015

Superintendent Donna Hargens recommends the Board of Education receive the attached Unaudited Monthly Financial Report for Period Ended August 31, 2015.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on September 28, 2015.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Superintendent Donna Hargens

Attachment

• Donations and Small Grants Report 09 28 14

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $10,314.93 to be used as stated in the attachment.

The attached Memorandum of Understanding with The University of Louisville Research Foundation (ULRF) will allow ULRF to establish weather stations at the identified JCPS schools for the purpose of monitoring meteorological conditions in the greater Louisville area. This donation is valued at $6,389.85.

ULRF will provide Davis Instruments Weather Stations, consisting of an outdoor sensor with mounting hardware and an indoor monitor/receiver that displays current conditions and stores data to be placed at the specified schools. The equipment will be placed at a location to be determined by the school's principal. There is no cost to JCPS, and JCPS will have no other responsibilities for the placement and installation of the weather stations.

The weather stations will be placed at the 15 schools identified on Attachment A. Additional schools could be identified at a later time.

Submitted by: Dr. Michael Raisor

Attachments

• ULRF MOU
• ULRF Attachment A (List of Schools)

Superintendent Donna Hargens recommends the Board of Education accept a donation of weather stations valued at $6,389.85 from the University of Louisville Research Foundation, and authorize the superintendent to sign the attached Memorandum of Understanding.

The Louisville Free Public Library Foundation agrees to provide funding in the amount of $34,000 to support a four-component National Center for Families Learning modeled Family Literacy program that includes Adult Education, Parent Education, Children's Education, and Parent and Child Together Time (PACT).

The program will provide weekly English Language and Adult Basic Education instruction, parent engagement, interactive literacy activities, Kindergarten readiness programming, and high-quality, out-of-school time programming for English as a Second Language students and their parents.

This program supports Stategic Plan: Vision 2015 by engaging parents and community stakeholders, supporting student success, providing Kindergarten readiness programming, and supporting immigrant/refugee families to fully participate in and support their children's education.

Submitted by: Superintendent Donna Hargens 

Attachment

• LFPL Foundation MOA

Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $34,000 from the Louisville Free Public Library Foundation and authorize the superintendent to sign the attached Memorandum of Agreement.

Through this grant, at-risk students are provided additional support to stay in school, graduate, and make the transition to employment or college.

Students receive one-on-one and small group support through team building, job-readiness, job placement, academic support, and college and career readiness to help them obtain their goals and further their education.

The grant began July 1, 2015, and ends on June 30, 2016.

Submitted by: Dr. Dewey Hensley

Attachment

• KentuckianaWorks Grant Agreement

Superintendent Donna Hargens recommends the Board of Education accept $278,400 in funding from the Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks on behalf of the Louisville Education and Employment Partnership and authorize the superintendent to sign the attached grant agreement.

The Board of Education approved the School Climate Transformation grant on October 13, 2014. The period of performance is October 1, 2015, through September 30, 2019. However, funding for each year is contingent on U.S. Congress continuing to appropriate sufficient funds for the program and substantial progress by the district in meeting project objectives.

The grant provides professional development in implementing Positive Behavior Interventions and Supports (PBIS). Project goals include reducing office disciplinary referrals, decreasing out-of-school suspensions, improving attendance rates, and furnishing effective support and training for successful school implementation of PBIS.

Grant funds pay the salaries and benefits of four District Leads (Resource Teachers), who along with the district’s PBIS Coordinator provide PBIS coaching and support to project schools. Funds for teacher stipends to participate in PBIS training, substitutes, travel, supplies, contractual services, and indirect costs are also included in the grant budget.

This grant supports the district's Exceptional Child Education Corrective Action Plan and serves 23 middle and high schools listed on the attached school list.

The grant award notification from the U.S. Department of Education is attached.  

Submitted by Dr. Dewey Hensley

• School Climate Transformation Grant Award Notification
• School Climate Transformation Grant School List

Superintendent Donna Hargens recommends the Board of Education accept a School Climate Transformation Grant Year Two Continuation Award totaling $749,547 from the U.S. Department of Education.

Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.

This license will allow T-Mobile to install their cellular equipment on an existing tower at duPont Manual High School that currently accommodates other cellular equipment.

The license is for five years with one automatic five-year renewal. Initial annual fee is $20,000 with a three percent annual escalation each year. 

Submitted by: Cordelia Hardin

Attachment

• Communications Facility Space License Agreement

Superintendent Donna Hargens recommends the Jefferson County Board of Education approve the attached Communications Facility Space License Agreement for the duPont Manual High School site.

Per Education Professional Standards Board regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, the JCPS Human Resources Department has established partnerships with Morehead State University (MSU).

In response to a change in the regulation, MSU revised their current agreement. The regulation states that educator preparation programs and the school districts shall make reasonable efforts to place student teachers in settings that provide opportunities for the student teacher to develop and demonstrate the practical skills, knowledge, and professional dispositions essential to help all P-12 students learn and develop.

The new agreement also includes provisions regarding the new Kentucky privacy statutes as well as anti-discrimination provisions so they align with the Board of Education's anti-discrimination policies.

Submitted by: Dr. Michael Raisor

Attachment

• MSU Student Teacher MOA

Superintendent Donna Hargens recommends that the Board of Education approve the attached Student Teacher/Field Placement Agreement between Jefferson County Public Schools and Morehead State University and authorize the superintendent to sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:

• approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD161, SSD162, and SSD163 rather than by name. Student SSD161 has a medical condition, with proper physician documentation, which requires a 4-hour school day five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.

Student SSD162 has a medical condition, with proper physician documentation, which requires a 3.5-hour school day four days a week. Appropriate ECE procedures have been followed for this student who is being served in a separate class in an elementary school setting.

Student SSD163 has a medical condition, with proper physician documentation, which requires a 4-hour and 35-minute school day five days a week. Appropriate ECE procedures have been followed for this student who is being served in a separate class in a high school setting.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends the Board of Education approve a shortened school day and/or week for three students in the Exceptional Child Education Program for the 2015–16 school year.

Jefferson County Public Schools (JCPS) has received at least $1,459,643 as part of a Race to the Top (RTTT) award to Kentucky to implement the Continuous Instructional Improvement Technology System (CIITS), a technology-based system that supports standards-based instruction, assessment, the teacher professional growth and evaluation system (TPGES), and online professional development (PD 360).

In order to receive funding, JCPS had to submit an original Scope of Work (SOW) Agreement, which was approved by the Board of Education on March 26, 2012. Since that time, instructional leaders have revised the SOW Agreement to support the ongoing plan for CIITS and PGES implementation.

Recently, KDE requested a No-Cost Extension for the 2015-16 school year on behalf of all Kentucky school districts who received RTTT funding. Currently, JCPS has approximately $638,986 remaining in RTTT funds. 

The attachment contains the JCPS revised Scope of Work Agreement (See Section E6), which is an action plan that includes budget and sustainability components to utilize the remaining funds by addressing required performance measures.

Submitted by: Dr. Dewey Hensley

Attachment

• JCPS Revised RTTT Scope of Work

Superintendent Donna Hargens recommends that the Board of Education approve the revised Jefferson County Public Schools Scope of Work Agreement for the Kentucky Race to the Top federal grant funds.

In compliance with KRS 160.470, the Jefferson County Board of Education is required to submit the Working Budget to the Kentucky Board of Education for approval.

Submitted by: Cordelia Hardin

Attachment

• Working Budget FY 2015-16

Superintendent Donna Hargens recommends the Board of Education approve the attached Working Budget for Fiscal Year 2015-16.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 2015-16 Planning Calendar 09 28 15

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.

Order #175 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the September 28, 2015, meeting of the Jefferson County Board of Education at xxx p.m.

Order #176 - Motion Passed:  A recommendation to adjourn the September 28, 2015, meeting of the Jefferson County Board of Education at 9:16 p.m. passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.