Welcome to the August 11, 2014, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 8 11 2014 Regular Meeting

Please join us for our traditional moment of silence.

• Agenda 08 11 14
• Meeting Notice 08 11 14

Please join us for the Pledge of Allegiance.

The minutes of the July 28, 2014, regular meeting are presented for your review and approval.

Attachment

• Minutes 07 28 14

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the July 28, 2014, regular meeting.

Order #12 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the July 28, 2014, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

• Recognitions by Board District 08 11 14

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 11, 2014.

Order #13 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 11, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

Principal leadership is essential to the educational success of Jefferson County Public School District students. The District assists the school's School-Based Decision Making (SBDM) Council, who statutorily holds the authority to select the principal. Principals report to their Area Superintendent.

The following individuals have successfully completed all requirements and have been selected to serve in the important role of principal:

• Bloom Elementary School—Jack F. Jacobs
• Carrithers Middle School—Marcella Denise Franklin-Williams
• Carter Traditional Elementary School—Jamie Wyman
• Dunn Elementary School—Tracy Barber
• Farnsley Middle School—Linda Hudson
• Fern Creek Traditional High School—Nathan Meyer
• Frost Middle School—Faith Stroud
• Gilmore Lane Elementary School—Samuel Cowan
• Hartstern Elementary School—Duan Wright
• Indian Trail Elementary School—Joseph Wood
• Kammerer Middle School—David Armour
• King Elementary School—Stephanie White
• Klondike Lane Elementary School—Mark Boyer
• Knight Middle School—Catherine Gibbs
• Lowe Elementary School—Austin Allain
• Middletown Elementary School—Justin Matson
• Okolona Elementary School—Karen Stearman
• Olmsted Academy North—Ryan Rodosky
• Pleasure Ridge Park High School—Kimberly Salyer
• Roosevelt-Perry Elementary School—Nichole Marshall
• Shacklette Elementary School—Kevin Garner
• Seneca High School—Kimberly Harbolt
• South Park TAPP/Westport TAPP—DeLena Pritchett Alexander
• Stuart Middle School—Renee Bledsoe
• The Academy @ Shawnee—Houston Barber
• Tully Elementary School—Linda Dauenhauer
• Wilder Elementary School—Bill Perkins

Superintendent Donna Hargens recommends that the Board of Education recognize new principals and current principals who have accepted new school assignments.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• PowerPoint: Superintendent's Report 08 11 14
• Text: Superintendent's Report 08 11 14

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for August 11, 2014.

Order #14 - Motion Passed:  A motion that the Board of Education approve the August 11, 2014, Consent Calendar minus Agenda Item V.P.2. and waive the second reading for Agenda Item V.S. Revision of Board Policies passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

Order #15 - Motion Passed:  A motion to approve Agenda Item V.P.2. Acceptance of Funding from the Jefferson County Public Education Foundation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 08 11 14

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 08 11 14

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The Planning and Program Evaluation organizational chart is submitted to add one (1) Specialist II (Harvard Strategic Data Project). This was listed on the Board agenda on June 23, 2014, but was inadvertently omitted from the organizational chart.

The Diversity, Equity, and Poverty Programs organizational chart is submitted to delete one (1) Secretary V position.

Submitted by: Dr. Michael Raisor

Attachments

• Organizational Charts 08 11 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Diversity, Equity, and Poverty Programs and Planning and Program Evaluation.

This is a report of field trip requests submitted to the Board of Education on August 11, 2014.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

• Field Trip Requests 08 11 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

On July 8, 2013, the Board of Education approved the project and the assignment of McCulloch Associates Architects to prepare plans and specifications for Project 105-14013.

On March 24, 2014, the Board approved awarding a contract to Marksbury Cornett for $79,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment 

• BG-1 Ballard HS Court Yard Modifications

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Courtyard Modifications at Ballard High School.

On March 28, 2011, the Board of Education approved the project and the assignment of Carman Associates to prepare plans and specifications for Project 071-11030.

On April 21, 2014, the Board approved awarding a contract to Riverside Paving & Contracting for $154,416.

The Kentucky Transportation Cabinet has awarded additional funding for wetland restorations as part of this project.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to accommodate the additional funding for the wetland restorations.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Stonestreet ES Shared Use Path

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Shared Use Path at Stonestreet Elementary School.

On March 25, 2013, the Board of Education approved Biagi, Chance, Cummins, London, Titzer, Inc. to prepare plans and specifications for Project 129-13032.

On June 24, 2013, the Board approved awarding a contract to Delta Services, LLC as the low bidder.

Biagi, Chance, Cummins, London, Titzer, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Breckinridge MHS Intercom Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Delta Services, LLC for Intercom Replacement at Breckinridge Metropolitan High School for a total construction cost of $73,340.

On May 12, 2014 the Board of Education approved the contract completion and BG-4 form for Highland Roofing Co.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Atherton HS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Atherton High School.

On June 9, 2014 the Board of Education approved the contract completion and BG-4 form for E.H. Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Cochrane ES New Media Center Addition

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for New Media Center Addition at Cochrane Elementary School.

On June 23, 2014 the Board of Education approved the contract completion and BG-4 form for E.H. Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Coral Ridge ES HVAC Media Center

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation and Media Center at Coral Ridge Elementary School.

On May 12, 2014 the Board of Education approved the contract completion and BG-4 form for Badgett Constructors, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Crums Lane ES Elevator Addition

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for New Elevator Addition at Crums Lane Elementary School.

On June 9, 2014 the Board of Education approved the contract completion and BG-4 form for Toadvine Enterprises.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Valley HS Stadium Bleacher Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Stadium Bleacher Replacement at Valley High School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 08 11 14

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

The Energy Efficient Commercial Buildings Tax Deduction (CBTD) is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve a request from C.L. Anderson Architecture, LLC and Cornerstone Engineering Inc. that would allow both firms to apply for and share the Commercial Buildings Tax Deduction Under Section 1331 of the Energy Policy Act of 2005 for the George Unseld Early Childhood Learning Center.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabs, Contract Renewals, and Amendments 08 11 14

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals and amendments:
• High School Diplomas;
• Tile and Related Items;
• Automotive Repair Parts and Service (%) Supplement;
• Contract Renewal on Security Guard Service (Traffic and Parking Control for Various Locations);
• Contract Renewal on Telecommunications Maintenance Parts (For Northern SL-1 Used/Refurbished Circuit Packs and Telephones);
• Contract Renewal on Laboratory Testing (For Nutrition Service Center);
• Amendment on Lunchroom Commodities (Warehouse Delivery); and
• Amendment on Lunchroom Commodities (Warehouse Delivery) Supplement.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts 08 11 14
• 01 Karen Luney
• 02 University of Louisville School of Music
• 03 Jefferson County Sheriff's Office
• 04 Jeffersontown Police Department
• 05 Southern Regional Education Board
• 06 Edgenuity, Incorporated
• 07 Linda Sheffield

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 08 11 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of July 1 through July 28, 2014.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 08 11 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of July 1 through July 28, 2014.

Impact Aid is direct federal U.S. Department of Education reimbursement to public school districts for the loss of traditional revenue sources (property, sales, and personal income taxes) due to a federal presence or federal activity.

The U.S. Department of Education requires an annual resolution be passed at an official meeting of the governing body of the local educational agency authorizing the filing of an application and designating the person to file the application for Impact Aid. The District should receive approximately $25,000 as a result of this application.

Submitted by: Cordelia Hardin

Attachments

• Impact Aid Parent/Guardian Letter and Survey 2014-15

Superintendent Donna Hargens recommends that the Board of Education approve Impact Aid for fiscal year 2014-15 as explained in the attached Parent/Guardian Letter and Program Survey Form.

In response to Finding 20 of the Management Performance Review, Travel Guidelines have been revised to more closely conform to the state travel guidelines and to remove items that conflict with Board Policy.

Some significant changes are:

• Per diem rates aligned with state rates of $36/day (high) and $30/day (all others);
• Permitted or prohibited transactions clarified to reduce items left to judgment;
• Receipts required for all reimbursed transactions, including parking;
• No phone/internet reimbursement;
• New guidelines codify travel reimbursements for contractors;
• Responsibilities of travelers and approvers clarified to be consistent with ethical leadership principles.

Travel Guidelines were last updated in 2009.

Submitted by: Cordelia Hardin

Attachment

• Travel Guidelines

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised Travel Guidelines.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

Barret Traditional Middle School received loose-leaf paper, pencils, spiral notebooks, and backpacks valued at $1,000 from Southeast Christian Church to replenish student supplies throughout the school year.

• Two iPads with case and cover and one iPad mini valued at $1,287.45 from Donor’sChoose.org to be used for classroom instruction.

• Learning materials such as Meet the Common Core Center, Data and Graph Center, Money Center, Time Center, Calendar Math, Grab and Match, Fact Family, Fraction Circles, Place Value Blocks valued at $440 from DonorsChoose.org to be used in the second-grade classroom.

Fairdale Elementary School received a $650 grant from Action for Healthy Kids to purchase pedometers for the walking club and walking events. 

Kenwood Elementary School received the following donations:

• 180 iPads and cases, seven charging carts, one MacBook Pro, 180 sets of earbud headphones, and 37 VGA cables from Kidsclothes valued at $120,000 to be used in fourth- and fifth-grade classrooms.

• $95 from Target to purchase faculty lanyards for staff IDs.

Management Information Services received a used server and storage hardware from Infinite Campus valued at $18,079 to be used for testing and possibly in disaster recovery setup.

Middletown Elementary School Family Resource Center received $125 from Swigert Middletown Masonic Lodge #218 to purchase school supplies, clothing, and shoes for students in need.

Moore Traditional School received $535 from the International Chemical Workers Union Council and United Food and Commercial Workers to help with student travel expenses to state and national meetings of Health Occupations Students of America.

Pleasure Ridge Park High School received the following donations:

• Dirt valued at $480 from Mid-South Baseball to be used to level the softball field and top dress the field to improve the playing surface.

• Studio equipment valued at $500 from Summit Media to be used in the auditorium.

South Park Teenage Parent Program received $25.14 from the Target Take Charge of Education program for the student activity fund.

Stuart Middle School received 1,500 tooth brushes and 3,000 tubes of toothpaste valued at $1,500 from Kidsclothes to be used for the South Jefferson Neighborhood Place Back-to-School Event on July 31, 2014.

Waggener High School received the following donations:

• $512 from Mid America to help with spirit pack costs for the girls’ basketball team.

• $17,000 from the Mildred V. Horn Foundation to be used for track and scoreboard improvements.

Wilt Elementary School received a $182.64 grant from the Kentucky Arts Council to pay for transportation for 150 second- and third-grade students to see a play at Stage One.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $162,411.23 to be used as stated in the rationale.

Jefferson County Public Schools received $69,000 from the Jefferson County Public Education Foundation through the following donors:

America's Promise donated $58,000 toward the Ford Next Generation Learning (NGL) partnership with JCPS. The funds will support the following:

• Mobile application to capture Ford NGL data for business partners volunteering with 5-Star Schools;
• Student ambassador program for planning, training, and outfitting the program for 16 schools;
• Payment of expenses for teachers and principals from five pilot schools, six area superintendents, and six evaluation transition coordinators to attend the Power of Three Network Conference;
• Teacher stipends for Project-Based Learning training; and
• Expenses related to Annual Ford NGL retreat.

The Community Foundation of Louisville, on behalf of Henry V. Heuser, Jr., donated $1,000 in honor of the Hilliard Lyons 2014 PLA Excellence Award recipient Katy Zeitz, principal at Waggener High School.

The Humana Foundation made donations totaling $10,000 for the following programs: $4,000 for Every 1 Reads and $6,000 for the National Board Certified Teachers Challenge, which provides JCPS teachers with funding to support certification from the National Board for Professional Teaching Standards.

Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $69,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

On July 28, 2014, the Board of Education approved an Agreement in Principle with KentuckianaWorks to provide Face Forward Youth Offender Services at the Kentucky Youth Career Center.

The attached agreement with KentuckianaWorks will obligate grant funds in an amount not to exceed $71,000 for JCPS Adult and Continuing Education to provide services including Adult Basic Education, workforce education, job placement, pathways to post-secondary, and one-to-one mentoring for Face Forward court-involved youth at the Kentucky Youth Career Center.

The purpose of this initiative is to provide education, training, workforce development, mentoring, and post-program support for court-involved juvenile offenders and in-school at-risk youth ages 16-21 in high poverty, high crime communities. 

The funds will cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center staff. No matching funds or in-kind contributions are required.

The term of the contract is July 29, 2014, through June 30, 2015.

Submitted by: Superintendent Donna Hargens

Attachment: Contract No. 211-202-14

• KW Contract No. 211-202-14

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $71,000 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.

Funds are awarded based on an application for the Special Education Cooperatives throughout the state. The Kentucky Department of Education (KDE) has allowed JCPS to be its own special education cooperative with the inclusion of Kentucky School for the Blind.

KDE has outlined priorities for use of funds. Funds will be used in the areas of core content instruction through strategies such as increasing student literacy and math performance; differentiated instruction and technology-based supports; training of teachers in a systemic approach to improving behavior and student achievement; assuring related services and transit services are provided; and supporting Gap/Focus Schools.

Funds will also pay for supplies, materials, consultants, and professional development stipends.

Submitted by: Dr. Dewey Hensley

Attachment

• SY 2014-2015 IDEA-B Notice of Approval

Superintendent Donna Hargens recommends that the Board of Education accept IDEA-B State Share Restricted funds in the amount of $901,700 from the Kentucky Department of Education.

Metro United Way has awarded the Louisville Education and Employment Partnership funding totaling $94,752.57 for the 2014-15 school year to be used for three Career Planners in high schools in support of one of their four Community Aspirations that “All youth will complete high school on time prepared for college, work, and life.”                                    

Submitted by: Dr. Dewey Hensley

Attachment

• MUW Award Notification

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $94,752.57 from Metro United Way for the Louisville Education and Employment Partnership and authorize the superintendent to sign the necessary agreements to receive the funds.

As summarized below, the funding from WHAS Crusade for children will be used for a variety of purposes to enhance district programs and services for students with disabilities.

• $5,692.23 for Early Childhood Special Services to be used for adaptive materials and equipment;
• $60,000 for ECE Assistive Technology and Materials Center to be used for accessibility solutions, technology for communication disorders, and software for exceptional education;
• $13,000 for the Visually Impaired Program to be used for low vision aids and materials for travel;
• $14,000 for the Audiology Program to be used for life auditory skills curriculum, universal hearing aid programming interface, and micro-manual audiometer;
• $19,000 for the Autism Program to be used for materials for academics and behavioral materials;
• $30,000 for the Occupational Therapy & Physical Therapy Program to be used for positioning/movement equipment and sensory motor equipment;
• $20,000 for the Low Incidence Program to be used for the News 2 You online newspaper subscription and Unique Learning System; and
• $20,000 for the ECE Materials Resource Center.

These funds have been awarded to the district and will be used to provide professional development on a districtwide level and to strengthen the assessment system.

Submitted by: Dr. Dewey Hensley

Attachment

• Grants from WHAS Crusade for Children

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $181,692.23 for eight proposals submitted by the district to this year's WHAS Crusade for Children and authorize the superintendent to sign the attached grant acceptance forms.

For the past 20 years, the Foster Grandparents Program has successfully provided tutoring services to the district’s special needs students. Foster Grandparents volunteers are not JCPS staff members and there is no cost to the district for these services with the exception of in-kind contributions.

The signing of a districtwide Memorandum of Understanding authorizes local schools to accept the program on a voluntary basis and assign tutoring space and other materials and supplies necessary to implement the program.

Through the attached Memorandum of Understanding, the responsibilities of both JCPS and the Louisville Foster Grandparents Program will be clearly delineated and uniform throughout the district. This agreement is effective July 1, 2014, through June 30, 2017.

The Board of Education approved a separate Memorandum of Understanding with the Kentucky Foster Grandparents Program on June 23, 2014.

Submitted by: Dr. Dewey Hensley

Attachment

• MOU Louisville Foster Grandparents Program

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with Louisville Foster Grandparents Program and authorize the superintendent to sign same.

Mr. Davidson retired on July 31, 2014, after serving as Youth Service Center Coordinator at Olmsted Academy North for the past 20 years.

Mr. Davidson dedicated himself to the children, parents, and community and impacted many lives with his warm and caring attitude. Mr. Davidson is a positive role model, mentor, educator, child advocate, embracer of diversity, community collaborator, and is dedicated to the academic success of all students.

• Letters of Support for Derwin "Durk" Davidson Gym

Superintendent Donna Hargens recommends that the Board of Education name the Upper Gymnasium at Frederick Law Olmsted Academy North's the Derwin "Durk" Davidson Gymnasium.

The following policies are attached for approval:

Section 1: Powers and Duties of the Board

• 01.1 Definitions: “Parent/Guardian” revised to include any person authorized by law to act as a parent. Definition for “Student Attendance Day” added and use of the term is the same as “instructional day” unless otherwise noted. Definition of “Health Provider” added, which means the same as “health care provider” and “health care practitioner.”
• 01.42 Regular Meetings: Minor revisions to make clear that rescheduled regular meetings are special meetings. Removes language re meetings held on second and fourth Mondays.
• 01.53 Code of Ethics: The KSBA Board of Directors approved a Code of Ethics for School Board Members. This recommended change replaces the current code of ethics with the KSBA Code of Ethics.
• 01.61 Records Management: Adds requirement from a new section of KRS 61 regarding safety and security of personal information and processes for dealing with information breaches.
• 01.83 In-Service Training: Revised to state the new annual training requirements for Board members.

Section 2: Administration

• 02.4331 School Staffing (SBDM): Revised to reflect current district process. 

Section 3: Personnel

• 03.11 Hiring (Certified Personnel) and 03.21 Hiring (Classified Personnel): Revised to add requirement that staff notify their supervisor if they are arrested or charged with one of the offenses that would prevent initial employment.
• 03.131 Assignment (Certified Personnel) and 03.231 Assignment (Classified Personnel):   Revised to add definition of “relative.”
• 03.17 Discipline/Nonrenewal/Resignation by Employee (Certified Personnel) and 03.27 Discipline/Nonrenewal/Resignation by Employee (Classified Personnel): Revised to add the entry of a guilty plea to one of the listed offenses as cause for action. 
• 03.19 Staff Meetings and Professional Development (Certified Personnel): Revised to reflect revisions to 704 KAR 3:035 addressing professional development requirements.

Section 4: Fiscal Management

• 04.32 Purchasing: Revised to add that employees must comply with the ethical standards set out in KRS 45A.455. 
• 04.91 Financial Statements: House Bill 154 requires that the finance officer present detailed financial reports to the Board and that such reports be posted on the website.  Revised to meet this requirement. 

Section 7: Support Services

• 07.11 Meal Pricing: Title changed and revised to clarify that meal prices and confidentiality apply whether the District is using the Community Eligibility Provision or the Free and Reduced Price Meal Program.
• 07.111 Competitive Foods: Changes to federal regulations redefined “Competitive Food,” “School Day,” “School Campus,” and “School-Day-Approved Beverage.” These revisions reflect those changes. 
• 07.12 Vending Machines: Revised nutrition standards for allowable beverages and times when competitive schools can be sold in compliance with revisions to the applicable law.

Section 8: Curriculum and Instruction

• 08.113 Graduation Requirements: Moves early graduation requirements to this policy. Also revised to reflect changes to 704 KAR 3:305 – early graduation certificates require a letter of intent be entered in the student information system no later than October 1 and students must notify the principal no later than 30 days into the academic year in which they wish to graduate. Students with disabilities receive an alternate diploma rather than a certificate. 
• 08.1132 Hardship Graduation: Title changed to “Hardship Graduation” and requirements for hardship requests added.
• 08.3 School Calendar: Per House Bill 211, revised to specify how Boards may amend calendars and lengthen/shorten days when an emergency occurs and replaces “instructional” day with “student attendance” day.
• 08.32 School Term: Revised per House Bill 211 to allow “employees” who are delegates to attend statewide professional development meetings scheduled on student attendance days.  Previously “teachers.” 
• 08.4 Adult/Community Education: The Kentucky Secondary GED Program was repealed effective at the end of the 2013-2014 school year. Revision removes reference to that program.

Section 9: Students

• 09.11 School Attendance Areas: No decision has been made on the state’s request for a NCLB waiver extension. Revised to state that if the request is not granted, all provisions of the policy must be followed. 
• 09.12 Admissions and Attendance: KRS 158.100 was amended to give Districts the option of providing a high school program to a student refugee or legal alien until graduation or the end of the school year in which the student turns 21, whichever comes first. Policy revision adds that language.
• 09.121 Entrance Age: House Bill 235 amended the preschool entrance age to August 1 effective with the 2014-2015 school year. Revision reflects that change. 
• 09.1223 Persons Over Compulsory Attendance Age: Revised to add language re student refugees or legal aliens discussed in 09.12 above. 
• 09.14 Student Records: Senate Bill 200 provides language enabling school districts to share student education records with the juvenile justice system in compliance with FERPA to allow the juvenile justice system to effectively serve the child prior to adjudication. This revision adds that language. We are also considering recommending a change to directory information to add categories requested by security and investigations to permit easier filing of criminal complaints by that department in a FERPA compliant method. 
• 09.15 Student Fees: This recommended change will clarify that the fee waiver process will apply whether the District is using the Community Eligibility Provision (CEP) or the Free and Reduced Price Meal Program.

The proposed revisions incorporated new legal requirements and were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”) and were reviewed and recommended by the Policy Development Committee.

In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by: Rosemary Miller

• Section 1: Powers and Duties of the Board (First Reading)
• Section 2: Administration (First Reading)
• Section 3: Personnel (First Reading)
• Section 4: Fiscal Management (First Reading)
• Section 7: Support Services (First Reading)
• Section 8: Curriculum and Instruction (First Reading)
• Section 9: Students (First Reading)

Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies from these Sections: Powers and Duties of the Board, Curriculum and Instruction, Personnel, Fiscal Management, Administration, Support Services, and Students for First Reading

In June 2013, the Kentucky Board of Education approved JCPS as a District of Innovation. The School of Innovation Design Competition is part of the approved JCPS District of Innovation plan.

The competition created an opportunity for a wide variety of educators and community stakeholders to submit proposals for a new, innovative school concept.

After a rigorous application and review process, the following four finalists were selected:

• The Catalpa School
• Louisville Reach Academy
• K-5 Metro Museum Magnet School
• Next-Generation Community School

The four School of Innovation Design Competition finalists presented their concepts to the Board of Education during a work session on Monday, July 28, 2014.

Submitted by: Dr. Robert J. Rodosky

• Louisville Reach Academy Presentation
• Louisville Reach Academy Proposal
• Metro Museum School Presentation
• Metro Museum School Proposal
• Next-Generation Community School Presentation
• Next-Generation Community School Proposal
• The Catalpa School Presentation
• The Catalpa School Proposal

Superintendent Donna Hargens recommends that the Board of Education select the School of Innovation Design to move forward with.

Order #16 - Motion Passed:  A motion that the Board of Education name The Catalpa School and Louisville Reach Academy as the winners of the School of Innovation contest and ask the superintendent to move forward with the planning and come back to the Board for approval of whatever budget is needed and authorization to submit a waiver request passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.

JCPS is moving forward with the recommendation from the Magnet Review Team to place undersubscribed, low-achieving magnet schools and magnet programs on probation.

Ten elementary and four middle schools were identified and required to develop and submit a plan of action. A meeting was held with the affected schools and the following four elementary schools have decided not to submit a plan and discontinue their magnet status for the 2015-16 school year: McFerran Preparatory Academy and Jacob, Rangeland, and Rutherford elementary schools.

The remaining six elementary schools and the four middle schools have agreed to continue with revised themes of study to begin the 2015-16 school year, allowing a year of planning with school and district staff. These schools include Atkinson Academy; Cane Run Elementary, Maupin Elementary, Portland Elementary, Roosevelt-Perry Elementary, Wellington Elementary, Thomas Jefferson Middle, Olmsted Academy North, Olmsted Academy South, and The Academy @ Shawnee. Only if a school requests a change in school theme will that recommendation be discussed.

The attached document categorizes the initial implementation status of each of the 26 recommendations. According to the JCPS Administrative plan to review recommendations, the steering committee (once finalized) will present a multi-year plan to present the recommendations to the Board of Education later this fall.

Submitted by: Dr. Robert J. Rodosky

Attachment

• Status Update on MSA Recommendations

Superintendent Donna Hargens recommends that the Board of Education approve the discontinuation of the magnet status for Jacob Elementary School, McFerran Preparatory Academy, Rangeland Elementary School, and Rutherford Elementary School for the 2015-16 school year.

Order #17 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the discontinuation of the magnet status for Jacob Elementary School, McFerran Preparatory Academy, Rangeland Elementary School, and Rutherford Elementary School for the 2015-16 school year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

On September 9, 2013, the Board of Education approved Telecommunication Device Policy Waivers for duPont Manual, Fairdale, Iroquois, Seneca, Southern, Valley, Waggener, and Ballard high schools to allow the use of telecommunication devices in the classroom for the 2013–14 school year.

The Board approved waivers for Moore Traditional School and Doss and Pleasure Ridge Park high schools on January 13, 2014. Some schools have participated in professional development to support the waiver.

• PowerPoint: Impact of Telecommunications Device Waivers
• Program Evaluation Addendum: Lessons Learned
• Program Evaluation: Telecommunications Device Policy Waivers
• Waiver Request and Policy: Ballard HS
• Waiver Request and Policy: Brown High School
• Waiver Request and Policy: duPont Manual HS
• Waiver Request and Policy: Fairdale HS
• Waiver Request and Policy: Iroquois HS
• Waiver Request and Policy: Moore TS
• Waiver Request and Policy: PRP HS
• Waiver Request and Policy: Seneca HS
• Waiver Request and Policy: Valley HS
• Waiver Request and Policy: Waggener HS

Superintendent Donna Hargens recommends that the Board of Education receive a report and updates on the schools participating in the telecommunications device policy waiver pilot program and approve an extension of the telecommunications device policy waivers for Moore Traditional School and Ballard, duPont Manual, Fairdale, Iroquois, Pleasure Ridge Park, Seneca, Valley, and Waggener high schools for the 2014–15 school year. The Superintendent also requests approval of one additional waiver for Brown High School for the 2014–15 school year.

Order #18 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report and updates on the schools participating in the telecommunications device policy waiver pilot program and approve an extension of the telecommunications device policy waivers for Moore Traditional School and Ballard, duPont Manual, Fairdale, Iroquois, Pleasure Ridge Park, Seneca, Valley, and Waggener high schools for the 2014–15 school year. The Superintendent also requests approval of one additional waiver for Brown High School for the 2014–15 school year. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Debbie Wesslund.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• *2014—15 Discussion Agenda Planning Calendar 08 11 14
• 2013—14 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.

Order #19 - Motion Passed:  A motion that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year to include a report on magnet schools and a report on arts in schools in the fall passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion that the Board of Education meet in Executive Session for the purpose of discussions relating to Negotiation Strategies pursuant to KRS 61.810(1)(e) of the Kentucky Open Meetings Act

Order #20 - Motion Passed:  A motion that the Board of Education meet in Executive Session for the purpose of discussions relating to Negotiation Strategies pursuant to KRS 61.810(1)(e) of the Kentucky Open Meetings Act passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.

A motion that the Board of Education adjourn from executive session and return to open session

Order #21 - Motion Passed:  A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.

A recommendation to adjourn the August 11, 2014, meeting of the Jefferson County Board of Education at xxx p.m.

Order #22 - Motion Passed:  A recommendation to adjourn the August 11, 2014, meeting of the Jefferson County Board of Education at 10:02 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chuck Haddaway.