|
I.
Moment of Silence
Welcome to the November 11, 2013, meeting of the Jefferson County Board of Education.
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
.jpg)
III.
Approval of Minutes
The minutes of the October 28, 2013, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the October 28, 2013, regular meeting.
Order #2013-182 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the October 28, 2013, regular meeting. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in the following agenda items.
Order #2013-183 - Motion Passed: A recommendation that the Board of Education approve the consent calendar for November 11, 2013, minus contracts #4 and #5 for Louisville Urban League contained in Agenda Item V.J. Approval of Professional Services Contracts of $5,000 or More and Agenda Item V.O. Acceptance of Funding from the Jefferson County Public Education Foundation, which were voted on separately. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.
Order #2013-184 - Motion Passed: A recommendation that the Board of Education approve contracts #4 and #5 for Louisville Urban league contained in Agenda Item V.J. Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
Order #2013-185 - Motion Passed: A recommendation that the Board of Education approve Agenda Item V.O. Acceptance of Funding from the Jefferson County Public Education Foundation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. David Jones.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on October 11, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for Roof Replacement at Fern Creek Traditional High School
This project will include the replacement of 385 squares of existing roofing with a four-ply system plus all accompanying metal flashing and caps.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Fern Creek Traditional High School, for an estimated project cost of $567,058.
V.E.
Approval of Bid and Revised BG-1 Form for 2013-14 Asbestos Abatement Maintenance Contract at Various Schools
This project is a contract for the removal of incidental asbestos as it relates to found conditions in minor construction projects.
On August 26, 2013, the Board approved Environmental Concerns, Inc. to prepare plans and specifications for Project VAR-14023.
The price contract is required in order to comply with the school district’s Asbestos Hazard Emergency Response Act (AHERA) management plans. Compliance with the management plans began on July 9, 1989.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on October 22, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
This contract will expire on November 12, 2014, unless renewed by both parties for an additional one-year term.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Romac, Inc. for 2013-14 Asbestos Abatement Maintenance Contract at Various Schools not to exceed $180,000 based on the low average multiplier, and approve the revised BG-1 form in the amount of $254,500.
V.F.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.G.
Approval of Bid Tabulations and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendment:
• Gasoline;
• Bus Body Parts and Accessories;
• Removal of Suspended Solid Waste (Grease Trap Waste, Septic Tank Waste, etc.);
• Electrical Supplies and Lighting (Line Item);
• Custodial Cleaning Service (For South Central Neighborhood Place);
• Electrical Supplies and Lighting (Percentage);
• Integrated Pest Management Pesticide Products; and
• Amendment on Plumbing Supplies and Equipment (Line Item).
V.H.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of October 14 through October 27, 2013.
V.I.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of October 14 through October 27, 2013.
V.J.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.K.
Acceptance of Financial Report for Period Ended September 30, 2013
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for period ended September 30, 2013.
V.L.
Acceptance of Quarterly Report of Investment Performance for Period Ended September 30, 2013
This report is provided to the Board per JCPS Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Quarterly Report of Investment Performance for period ended September 30, 2013.
V.M.
Acceptance of the Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2013
In accordance with Fiscal Management Policy 04.9 Audits, and in compliance with the guidelines and statutes of the Commonwealth of Kentucky, the Comprehensive Annual Financial Report is submitted for acceptance.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the Comprehensive Annual Financial Report for fiscal year ended June 30, 2013.
V.N.
Acceptance of Donations
Atkinson Academy Family Resource Center received $1,368 from Portland Now for their Lunch and Learn program where families learn strategies to work with students at home on literacy and math skills.
Byck Elementary School received $10,000 from the Discover Brighter Futures Fund to purchase instructional technology and literacy materials.
Cochran Elementary School received $1,500 from the St. James Court Association and $2,910 from the St. James Court Art Show, Inc. to be used for student activities such as field trips, basketball, cheerleading, and parent programs.
Hite Elementary School received $500 from Texas Gas Transmission, LLC for materials and interventions for students with gap scores on assessments.
Waggener High School Youth Service Center received clothing items valued $800 from Casey Shumate for the student clothing closet.
Submitted by: Dr. Robert J Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $17,078 to be used as stated in the rationale.
V.O.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $1,560 from the Jefferson County Public Education Foundation through the following donor:
Norton Healthcare donated $1,560 for the Close the Deal event at Valley High School. Close the Deal is a Partnership between JCPS, Greater Louisville Inc., and Louisville Metro Government that introduces community organizations, businesses, colleges, and universities to seniors. This program provides students with access to college-life representatives and information on financial aid and admissions.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $1,560 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.P.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following items.
V.P.1.
Acceptance of Fund for the Arts Teacher Arts Program Grants for Various Schools
Teacher Arts Grants are offered to middle and high school teachers. Teachers apply for funding to participate in programs offered by the Fund for the Arts Cultural Partners. Funding is based on demonstrated need (i.e. percentage of students on free/reduced lunch), cost per student for the program, and the program’s value as an enhancement to classroom curriculum.
The grants provide one-time funding for students to attend arts events or participate in arts activities. The grants do not obligate the district or schools financially, and there is no requirement for matching funds.
- Ahrens Work Transition Program—$775
- Atherton High School—$1,500
- Audubon Youth Development Center—$1,500
- Ballard High School—$815
- Brown School—$1,000
- Butler Traditional High School—$475
- Central High School Magnet Career Academy—$1,000
- Doss High School—$1,000
- Eastern High School—$1,000
- Highland Middle School—$740
- Jeffersontown High School—$900
- Jefferson County Traditional Middle School—$600
- Johnson Traditional Middle School—$1,000
- Lassiter Middle School—$1,000
- Liberty High School—$1,000
- Louisville Male High School—$500
- Mary Ryan Academy—$1,170
- Pleasure Ridge Park High School—$5,000
- Seneca High School—$2,000
- The Academy @ Shawnee—$1,000
- Southern High School—$300
- Waggener High School—$1,000
- Western Middle School—$2,200
- Westport Teenage Parent Program—$950
- Youth Performing Arts School—$1,000
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $29,425 from the Fund for the Arts Teacher Arts Grants Program.
V.P.2.
Acceptance of Fund for the Arts 5x5 Program Grants for Various Schools
The 5x5 Program is an extended arts engagement initiative that links students with Fund for the Arts cultural partners. The 5x5 Program works with schools to provide a continuum of experiences—at least five arts/cultural experiences by the completion of grade five—for students in 5x5 schools.
The Fund for the Arts grants provide one-time ticket vouchers and pays transportation costs for student field trips. The grants do not obligate the District or schools financially, and there is no requirement for matching funds.
- Auburndale Elementary School—$3,550
- Bloom Elementary School—$2,350
- Brandeis Elementary School—$1,650
- Breckinridge-Franklin Elementary School—$7,770
- Cochran Elementary School—$7,430
- Coleridge-Taylor Montessori Elementary School—$3,460
- Coral Ridge Elementary School—$4,000
- Dixie Elementary School—$3,360
- Foster Traditional Academy—$3,325
- Goldsmith Elementary School—$2,700
- Greenwood Elementary School—$2,850
- Johnsontown Road—$3,370
- Kennedy Montessori Elementary School—$3,000
- Kenwood Elementary School—$3,258.75
- Norton Elementary School—$2,500
- Price Elementary School—$7,780
- Rangeland Elementary School—$3,225
- Semple Elementary School—$3,790
- Shelby Traditional Academy—$7,925
- Slaughter Elementary School—$3,590
- Tully Elementary School—$2,575
- Watterson Elementary School—$2,290
- Wilder Elementary School—$2,275
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept Fund for the Arts 5x5 Program grants totaling $88,023.75 for the schools listed in the rationale.
V.P.3.
Acceptance of Grant from the American Federation of Labor and Congress of Industrial Organizations for Foster Traditional Academy
Through the AFL-CIO, the District was awarded a competitive grant to support Social Studies Core Curriculum goals specifically to explore the relationship between the history of labor relations and civil rights.
Activities will include students experiencing an out-of-school time field trip and hearing guest speakers from outside the school community to discuss labor relations and the importance of civil rights. The funds will be used for student awards for program participation and achievement. The activities will impact all the students at Foster Traditional Academy.
This one-time grant funding does not obligate the District financially nor is there a requirement for matching funds or cost share.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $5,000 grant from the American Federation of Labor and Congress of Industrial Organizations for Foster Traditional Academy.
V.P.4.
Acceptance of Target Arts and Culture in the Schools Grant for Lassiter Middle School
This grant will provide funding for in-school performances by members of the Louisville Opera, Louisville Ballet, and Walden Theatre throughout the school year.
Target Arts and Culture in Schools Grants are intended to enhance classroom curricula by bringing music, dance, drama, and visual arts programs into the classroom.
The program aligns with Strategic Plan Vision 2015 Focus Area 3: Stakeholder Involvement/Engagement Goal 3: Parents, community, and partners enrich students' educational experiences and support their success.
This grant does not obligate the district financially, and no matching funds are required.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $2,000 Target Arts and Culture in the Schools Grant for Lassiter Middle School.
V.P.5.
Acceptance of Additional Funding for Title I, Part A, Section 1003(g) School Improvement Funds (Project #5600C)
The Kentucky Department of Education has awarded the District additional funding in the amount of $30,000 for Title 1, Part A, Section 1003(g) School Improvement Funds (Project #5600C).
These funds were awarded to improve student achievement at Fern Creek Traditional High School and must be spent or encumbered by June 30, 2014.
The revised award notification letter is attached.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept additional Title 1, Part A, Section 1003(g) School Improvement Funds (Project #5600C) totaling $30,000.
V.P.6.
Acceptance of GENYOUth Foundation Grants for Greathouse/Shryock Traditional and Wheatley Elementary Schools
The grant funds will be used to purchase health promotion equipment, supplies, and student incentives to encourage daily physical activity.
Greathouse/Shryock Traditional Elementary School will use their $1,000 grant to establish a 100 Mile Club to encourage students to walk 100 miles during the school year. Wheatley Elementary School will use their $500 grant to implement the Just Move exercise program.
The grants are part of the Active Schools Acceleration Project, a national initiative to increase quality activity in America's schools to promote healthy active living and the beneficial behavioral and academic outcomes that follow.
GENYOUth empowers students to improve nutrition and physical activity by taking small steps to accelerate a lifetime of healthy changes.
The grants do not obligate the district or school financially, and there is no requirement for matching funds.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept two grants totaling $1,500 from the GENYOUth Foundation for Greathouse/Shryock Traditional Elementary School and Wheatley Elementary School.
V.P.7.
Acceptance of Grant from Healthy Kids, Inc. for Wheatley Elementary School
This grant will be used to buy health promotion supplies to be used as part of the Just Move program at Wheatley Elementary School to encourage daily, student physical activity.
Just Move is an Active Schools Acceleration Project, a national initiative to increase quality physical activity in America's schools to promote healthy active living and the beneficial behavioral and academic outcomes that follow.
This grant does not obligate the district or school financially, and there is no requirement for matching funds.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $1,000 grant from Action for Healthy Kids, Inc. for Wheatley Elementary School.
V.P.8.
Acceptance of Subgrant from KentuckianaWorks to Fund Customized Adult Education Services at Kentucky Manufacturing Career Center
KentuckianaWorks will provide funding not to exceed $52,960 to JCPS Adult and Continuing Education to provide English as a Second Language assessment services and basic skills upgrade classes for English Language Learners and English Speaking adult students using manufacturing skill trades artifacts on-site during day and evening hours at the Kentucky Manufacturing Career Center.
The funding period is from July 1, 2013, through June 30, 2014.
All funds for this project will come from the KentuckianaWorks subgrant. No matching funds or in-kind contributions are required.
Submitted by: Christi Lanier-Robinson
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding not to exceed $52,960 from KentuckianaWorks and authorizes the superintendent to sign the attached subgrant agreement.
V.P.9.
Acceptance of Funding from the Kentucky Community & Technical College System on Behalf of Jefferson Community & Technical College for the Accelerating Opportunity Kentucky Initiative
Approval of the attached Memorandum of Agreement will allow Jefferson Community & Technical College (JCTC) and the Board of Education to become partners in a statewide initiative called Accelerating Opportunity Kentucky (AOKY).
AOKY is an educational and workforce initiative that combines basic skills education (math, reading, and writing) with technical training in order to prepare students for high-demand jobs through innovative, short-term, and stackable education programs that will lead to valuable credentials. AOKY will provide the opportunity for 50 students to successfully complete a minimum of 12 hours of college-credited course work.
JCPS Adult and Continuing Education will provide qualified instructors to team teach Adult Basic Education curriculum and technical content in collaboration with JCTC faculty and assist in recruiting students for this initiative.
No additional staffing will be needed to fulfill the terms of this agreement. This AOKY grant does not financially obligate the District, nor is there any indirect cost.
JCTC will provide reimbursement in the amount of $30,000 for services rendered from July 1, 2013, through December 31, 2013.
Submitted by: Christi Lanier-Robinson
Attachments: KY Doc ID No. PO2 1400000686 2
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $30,000 from the Kentucky Community & Technical College System on behalf of Jefferson Community & Technical College for the Accelerating Opportunity Kentucky Initiative and authorize the superintendent to sign the attached Memorandum of Agreement.
V.P.10.
Acceptance of Read to Achieve Funding for Fiscal Year 2013-14
The Kentucky Department of Education has awarded $1,358,000 to the District through their Read to Achieve (RTA) program. The RTA Reading Recovery Program supports diagnostic tools and intensive reading intervention for struggling readers within the state primary program.
This funding also supports intensive one-on-one or small group instruction in essential skills necessary for reading proficiency. RTA supports partial funding for Reading Recovery teachers at 28 elementary schools. Title 1, Part A, supports the RTA grant by funding the remaining balance of each salary.
The purpose of the RTA Program is to ensure that each child is a successful, proficient reader by the end of the primary program.
The RTA funding of $1,358,000 does not require a district commitment to match funds. This funding provides salary, instructional materials and conference costs for 28 Reading Recovery teachers in JCPS elementary schools.
RTA is a short-term, Tier 3 intervention designed to support classroom instruction for the lowest achieving first-grade students in reading and writing. Reading Recovery teachers are specially trained, highly skilled teachers who provide one-to-one instruction for children who are at the most risk for failure and continually evaluate the program by collecting data on every child served to analyze strengths and make recommendations for improvement.
Reading Recovery accelerates learning with the goal of closing the gap early before a cycle of failure begins. Additionally, RTA teachers provide small group, tier 2 intervention and are school-based experts who are available to support and/or mentor classroom teachers. Applicable schools are listed below:
- Blue Lick Elementary School
- Byck Elementary School
- Camp Taylor Elementary School
- Chancey Elementary School
- Chenoweth Elementary School
- Cochrane Elementary School
- Coleridge-Taylor Montessori Elementary School
- Crums Lane Elementary School
- Eisenhower Elementary School
- Gutermuth Elementary School
- Hazelwood Elementary School
- Kenwood Elementary School
- Kerrick Elementary School
- Klondike Lane Elementary School
- Layne Elementary School
- Lincoln Elementary Performing Arts School
- Minors Lane Elementary School
- Okolona Elementary School
- Price Elementary School
- Rutherford Elementary School
- Semple Elementary School
- Shacklette Elementary School
- Slaughter Elementary School
- Watterson Elementary School
- Wheatley Elementary School
- Wilkerson Traditional Elementary School
- Wilt Elementary School
- Young Elementary School
All funds must be spent by June 30, 2014.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept $1,358,000 from the Kentucky Department of Education in support of the Read to Achieve programs at 28 elementary schools.
V.P.11.
Acceptance of Funding from the University of Louisville to Support Teacher-in-Residence Programs
The University of Louisville (UofL) is providing funds to support a teacher-in-residence at Atkinson Elementary School and Westport Middle School for the 2013-14 school year.
Through this collaboration between JCPS and the UofL College of Education and Human Development, teachers' skills will be enhanced and there will be deepening connections between teachers and UofL faculty.
Atkinson Elementary School will receive funding totaling $49,079.00 and Westport Middle School will receive $43,155.08. The funds will cover teacher salary, fringe benefits, and indirect costs. There is no financial obligation for the District beyond the 2013-14 school year, and there are no matching funds required.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $92,234.08 from the University of Louisville and authorize the superintendent to sign the attached agreements.
V.Q.
Approval of Fiscal Year 2013 Technology Activity Report
This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and other funds on technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.
The Kentucky Department of Education (KDE) requests this information in order to compare how the district is spending money in relationship to the money received through the Kentucky School Facilities Construction Commission Education Technology Funding Program.
Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of money JCPS will receive for KETS.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Fiscal Year 2013 Technology Activity Report.
V.R.
Approval of Memorandum of Agreement with YMCA of Greater Louisville for Childcare Enrichment Program
The Jefferson County Public School District and the YMCA of Greater Louisville jointly operate a Childcare Enrichment Program to assist parents with childcare needs by caring for children before and after school. JCPS currently operates 48 sites serving approximately 3,500 children.
The attached Memorandum of Agreement assures our ability to continue the current program and allows for expansion if student need is apparent.
Submitted by: Christi Lanier-Robinson
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the YMCA of Greater Louisville for the continued operation of the joint Jefferson County Public Schools/YMCA Childcare Enrichment Program and authorize the superintendent to sign same.
V.S.
Approval of Student Spaceflight Experiments Program Agreement with the National Center for Earth and Space Science Education
In 2010, the National Center for Earth and Space Science Education (NCESSE) launched the Student Spaceflight Experiments Program (SSEP) as a Science, Technology, Engineering, and Mathematics (STEM) initiative that provides middle and high school classes the opportunity to submit proposals for student-designed experiments that fly aboard the International Space Station (ISS). Students at The Academy @ Shawnee participated in the SSEP program in 2010, and this experience will be made available to students in the Academy's middle school program.
SSEP supports a local experiment design competition within each participating school, reserves a flight of at least one flight-certified mini-laboratory to fly on ISS, and provides instructional materials and resources for the experiment. The vision of SSEP is to inspire the next generation of America's scientists and engineers through authentic STEM experiences.
The goal of the SSEP at The Academy @ Shawnee is to increase student involvement and achievement in the STEM disciplines.
The total cost of the experiment program is $21,500. A portion of the amount will be paid for by the Center for the Advancement of Science in Space (CASIS) through a $7,000 grant provided by NCESSE, and the remaining balance of $14,500 will be paid by the school from general funds.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Student Spaceflight Experiments Program Agreement with the National Center for Earth and Space Science Education and authorize the superintendent to sign same.
V.T.
Approval of 2014-15 Head Start and Early Head Start Eligibility, Recruitment, Selection, Enrollment, and Attendance Criteria Process
The Jefferson County Board of Education (JCBE) is the grantee for operating the Head Start and Early Head Start program. The Head Start and Early Head Start Program is required to obtain approval from the JCBE and the Head Start/Early Head Start Policy Council for the Head Start and Early Head Start Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) criteria process. This process includes timelines for taking applications, the application form, and the criteria for each category.
Head Start eligible means a child that meets the requirements for age and family income as established in this regulation or, if applicable, as established by grantees that meet the requirements of section 645(a) (2) of the Head Start Act. Up to ten percent of the children enrolled may be from families that exceed the low-income guidelines.
Recruitment is the systematic ways in which a Head Start program identifies families whose children are eligible for Head Start services, informs them of the services available, and encourages them to apply for enrollment in the program.
Selection is the systematic process used to review all applications for Head Start services and to identify those children and families that are to be enrolled in the program.
Enrollment is the official acceptance of a family by a Head Start program and the completion of all procedures necessary for a child and family to begin receiving services.
Attendance refers to unfilled enrollment opportunities for children and families in the Head Start program.
The Head Start/Early Head Start Policy Council approved the 2014-15 Head Start/Early Head Start ERSEA criteria process on October 17, 2013.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Jefferson County Board of Education approve the 2014-15 Head Start and Early Head Start Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) criteria process.
V.U.
Approval of Payment of Board Members' Out-of-District Expenses
In accordance with Board Policy 01.821 Board Member Compensation and Expenses, Board members shall obtain Board approval prior to incurring out-of-district expenses.
- Board Members Linda Duncan and Chris Brady: 2013 Fall Kentucky School Boards Association (KSBA) Fourth Region Regional Meeting, October 29, 2013, Elizabethtown, Kentucky.
- Chair Diane Porter: 74th National School Boards Association (NSBA) Annual Conference, April 5–7, 2014, in New Orleans, Louisiana and CUBE Pre-Conference Workshop on Friday, April 4, 2014.
- Board Member Chuck Haddaway: 74th National School Boards Association (NSBA) Annual Conference scheduled for April 5–7, 2014, in New Orleans, Louisiana.
- Board Member Linda Duncan: 2014 National School Boards Association (NSBA) Advocacy Institute (formerly FRN Conference), February 2–4, 2014, Washington, D.C.
- Board Members Debbie Wesslund and Linda Duncan: Prichard Committee Meeting and Education Summit, November 21, 2013, in Lexington, Kentucky.
Submitted by: Dr. Donna Hargens
REVISED 11/07/13
Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses incurred by Board members as stated in the rationale.
V.V.
Approval of 2014 Legislative Priorities
The regular session of the Kentucky General Assembly convenes on January 7, 2014, and is scheduled to adjourn on April 14, 2014.
Jefferson County Public Schools functions within the statutory framework established by General Assembly and will receive significant funding support through the 2014–2016 Biennial budget of the Commonwealth of Kentucky, so the actions of the legislature have a significant impact on the District's work.
The 2014 Legislative Priorities document sets forth six policy positions regarding issues that are likely to be addressed during the 2014 session, and which are important to providing the District with the tools it needs to improve the academic achievement of students in the district.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached 2014 Legislative Priorities document.
V.W.
Revision of Board Policies: Personnel (First Reading)
The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"), and were reviewed and recommended by the Policy Development Committee.
With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies: Personnel for first submission and reading.
V.X.
Approval of Memorandum of Agreement with Kids Vision for Life for On-Site Vision Screenings and Exams
Kids Vision for Life will provide on-site vision screenings and exams for students in the third, fourth, and fifth grades at Dixie, Watterson, and Wilkerson elementary schools to help with any vision issues and also to help meet state health requirements.
Kids Vision for Life will also provide eye examinations and corresponding documentation (Kentucky Eye Examination Form for School Entry) for students at these schools, age six and above, who have not had the vision exams required for school entry. Vision exams also will be provided to students in other grades who have been identified as needing an exam in the past and have not yet received one.
With funding from the Essilor Vision Foundation and help from volunteer optometrists, Kids Vision for Life will provide these screenings and exams free of charge. Students will be given vouchers to obtain needed glasses from local Walmart stores. The District is not required to make any commitment after the exams and screenings are completed and is not committing any funds toward this project. Staff from Health Services, Family Resource Centers as well as school nurses will coordinate and implement this project.
These three schools were identified because they have some of the highest noncompliance rates with vision exams and they are located in close proximity to a Walmart.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Kids Vision for Life and authorize the superintendent to sign same.
VI.
Action Items
VI.A.
Approval of Resolution in Support of Increased Funding for Kentucky School Districts
The Kentucky School Boards Association is collaborating with the Kentucky Association of School Superintendents, asking each local board of education to pass a resolution urging Governor Steve Beshear and the Kentucky General Assembly to increase funding for primary and secondary education in Kentucky.
The lack of adequate funding has caused the Jefferson County Public School District and districts across the Commonwealth to make significant cuts to their budgets. Locally, we have been forced to limit support for specific interventions for all schools and provide funding only to our most challenged schools.
The lack of adequate funding has also delayed our expansion of early childhood.
The attached Resolution challenges the Kentucky General Assembly and Governor Beshear to take action, including raising revenues to put the students of the Commonwealth first, investing in their future, and fully funding their educational needs.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Resolution in Support of Increased Funding for Kentucky School Districts.
Order #2013-186 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached Resolution in Support of Increased Funding for Kentucky School Districts. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
VII.
Discussion Items
VII.A.
2013–14 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Order #2013-187 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the November 11, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-188 - Motion Passed: A recommendation to adjourn the November 11, 2013, meeting of the Jefferson County Board of Education at 7:41 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
|