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1.
CALL TO ORDER
Kerri Scisney, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
Election of Board Chairman
It was moved by ______, second by ______, that ___________ be nominated and elected as Board Chairman for 2026.
Approval to elect ___________ as Board Chairman for 2026,
3.
Election of Vice Board Chairman
It was moved by ______, second by ______, that ___________ be nominated and elected as Vice Board Chairman for 2026.
Approval to elect ___________ as Vice Board Chairman for 2026,
4.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
4.A.
Superintendent and Staff
Dr. Damon Fleming, Superintendent
School Board Members Recognition Month
Great Futures Start Here Award
Shanda Hughes, FRYSC Coordinator, James Madison Middle School
Matt Bell, Director of Athletics and Special Programs
Hopkins County Central High School Dance Team, Region 2 Champions
Madisonville North Hopkins High School Cheer Team, Region 2 Champions
Dr. Tim Roy, Director of Secondary Instruction
PBIS Fidelity Recognition for the 2024-2025 School Year
Wendy Mitchell, Director of Elementary Instruction and Early Childhood
2025-2026 Comprehensive District Improvement Plan
5.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
5.A.
School Calendar
NO SCHOOL
January 19, 2026, Martin Luther King, Jr. Day
February 16, 2026, President's Day
March 13, 2026, No School
April 3, 2026, No School
April 6-10 2026, Spring Break
May 19, 2026, Election Day
CENTRAL OFFICE CLOSED
January 19, 2026, Martin Luther King, Jr. Day
April 10, 2026, Spring Break
May 25, 2026, Memorial Day
6.
COMMUNICATION
6.A.
Public Comment
Hopkins County Board of Education Policy 01.421 states:
Public comments will be allowed at regular meetings only if the topic is regarding an agenda item. Persons wishing to address the Board must first be recognized by the chairperson. Persons who wish to address an agenda item need to submit the Public Comments Form by noon on the day of the meeting to request to speak at the meeting that evening.
7.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
7.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of December 15, 2025, board meeting and the bills and salaries for the month of January 2026.
7.B.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #8462, Custodian, PES, Begin FMLA leave on 10/30/2025, not to exceed twelve (12) weeks.
2. Employee #8462, Custodian, PES, Return to work on 01/13/2026.
3. Employee #5046, Teacher, MNHHS, Begin Extended Disability Intermittent Leave 01/05/2026.
4. Employee #6726, Custodian, SHMS, Retired as of 12/31/2025, will not Return to Work from FMLA.
5. Employee #8499, Teacher, HCCHS, Begin FMLA leave on 2/19/2026, not to exceed twelve (12) weeks.
6. Employee #6552, Teacher, JMMS, Return to work on 1/5/2026.
7. Employee #6689, Teacher, SES, Begin intermittent FMLA as of 12/1/2025, not to exceed twelve (12)
weeks.
8. Employee #7426, Teacher, MNHHS, Begin FMLA leave on 2/12/2026, not to exceed twelve (12) weeks.
9. Employee #8411, Teacher, SES, Begin FMLA on 01/8/2026, not to exceed twelve (12) weeks.
7.C.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. MNHHS, Band, Bowling Green, KY, Thursday, January 22, 2026 - Saturday, January 24, 2026, Honors
Band Clinic. Travel by school vehicle.
2. MNHHS, Band, Louisville, KY, Wednesday, February 4, 2026- Saturday, February 7, 2026, KMEA All-State
band. Travel by school vehicle.
3. MNHHS, Band, Murray, KY, Thursday, February 26, 2026 - Friday, February, February 27, 2026, Quad
State. Travel by school vehicles.
4. SHMS, Dance, Frankfort, KY, Friday, February 20, 2026 - Saturday, February 21, 2026, competition. Travel
by school bus.
5. SHMS, BETA, Santa Claus, IN, Friday, May 15, 2026, team building. Travel by school bus.
7.D.
Approval of KETS Payment of Invoice(s)
It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).
1. Chromebookparts.com, $23,940.00, Dell 11 3100 Chromebook batteries.
7.E.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Bacon Farmer Workman Engineering & Testing, Inc, $92.50, engineering and special inspection for the New
Central Board Office Renovation, to be paid from BG23-121.
2. LE Gregg Associates, $6,046.20, geotechnical exploration for the Southside/South Hopkins Middle School
renovation project, to be paid from BG23-030.
3. Sherman Carter Barnhart Architects, $4,003.41, professional services for the New Central Board Office
Renovation, to be paid from BG23-121.
7.F.
Approval to Apply for Grants
It is recommended the Board approve for schools to apply for grant(s).
1. HCDT, KECSAC Special Allocation of Targeted Funds Grant, up to $10,000.00, proceeds will be used for
targeted projects and supplies that will enhance the education of state agency children.
2. MNHHS, FFA, Agriscience Fair Resources Grant, $250.00 (non-matching), to be used to fund research
projects for agriculture students in conducting experiments for the upcoming Agriscience Fair Contest.
3. MNHHS, FFA, National FFA Living to Serve Mini-Grant, $500.00 (non-matching), to be used to
fund community service project for Dental Health Awareness in Veterinary Science Class.
4. MNHHS, FFA, Kentucky FFA Foundation Ag Achiever Grant, $2500.00 (non-matching), to be used
to fund improvements in the small animal lab facility for the Animal Science pathway.
7.G.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. District Wide, United Way Annual Campaign, proceeds will be used to help the United Way of the Coalfield.
7.H.
Approval of Shortened School Day/Week for Students with Disabilities
It is recommended the Board approve shortened school day/week for students with disabilities due to severity of medical conditions and need for clinical therapy sessions outside the school setting per recommendation of medical professionals.
7.I.
Approval of the 2025-2026 Hopkins County Schools Comprehensive District Improvement Plan (CDIP) with all Related Diagnostics
It is recommended the Board approve the 2025-2026 Hopkins County Schools Comprehensive District Improvement Plan (CDIP) with all Related Diagnostics.
7.J.
Approval of Client Service Agreement with the Stepping Stones Group for Virtual Speech Language Pathologist
It is recommended the Board approve of Client Service Agreement with the Stepping Stones Group for Virtual Speech Language Pathologist.
7.K.
Approval to Accept School Facilities Construction Commission (SFCC) Offer of Assistance
It is recommended the Board approve to Accept School Facilities Construction Commission (SFCC) Offer of Assistance in the amount of $27,751.00.
7.L.
Approval of the Initial BG1 for the Hopkins County Field Turf and Track Improvements Project BG26-232
It is recommended the Board approve the Initial BG1 for the Hopkins County Field Turf and Track Improvements Project BG26-232.
7.M.
Approval of Change Order #5 for the South Hopkins School Project BG23-030
It is recommended the Board approve Change Order #5 for the South Hopkins School Project BG23-030.
7.N.
Approval of Change Order #5 for the New Central Office Renovation Project BG23-121
It is recommended the Board approve Change Order #5 for the New Central Office Renovation Project BG23-121.
7.O.
Approval of Change Order #1 for DPO #3 for the South Hopkins School Project BG23-030
It is recommended the Board approve Change Order #1 for DPO #3 for the South Hopkins School Project BG23-030.
8.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
8.A.
Personnel
Review of personnel changes that have been made by the Superintendent since December 15, 2025.
8.B.
Any Other Old/or New Business
8.B.1.
Review of School Staffing Policy 02.4331 and Procedures Policy 02.4331 AP.1
It is recommended the Board review School Staffing Policy 02.4331 and Procedures Policy 02.4331 AP.1.
The board reviewed School Staffing Policy 02.4331 and Procedures Policy 02.4331 AP.1.,
9.
BOARD CALENDAR
Review Board Meeting Dates
Monday, January 26, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Tuesday, February 17, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, March 9, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, March 23, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, April 20, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, May 4, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, May 18, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, June 1, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, June 15, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
10.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on January 26, 2026.
Motion to adjourn until the next scheduled meeting on January 26, 2026,
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