Hopkins County
October 12, 2020 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

Susanne Wolford, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Hopkins County Central Governor's Scholars Students will lead the pledge to the flag.

1.B. Community Input
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If you wish to address the Board under item 4B, please complete and submit to the Superintendent a community input sheet located on the side table.

1.C. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
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Dr. Deanna Ashby, Superintendent, and Susanne Wolford, Board Chairman - Present #LionChaser/#GiantSlayer Award to Chris Manning, Teacher, SHMS.

Dr. Deanna Ashby, Superintendent - Recognize Hopkins County Central Governor's Scholars

Jonna Clayton
Cameron Hartline
Keri Reynolds
Hailey Stokes

Dr. Deanna Ashby, Superintendent - COVID-19 Update

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
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NO SCHOOL
November 2-3, 2020, Election Day
November 25-27, 2020, Thanksgiving
December 21, 2020 - January 1, 2021, Christmas Break
January 18, 2021, Martin Luther King , JR. Day

CENTRAL OFFICE CLOSED
November 3, 2020, Presidential Election
November 25-27, 2020, Thanksgiving
December 22-25, 2020, Christmas Break
December 31, 2020 - January 1, 2021, New Year's Day
January 18, 2021, Martin Luther King, JR. Day

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
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It is recommended the Board approve the minutes of September 21, 2020, board meeting and special called work session minutes of September 29, 2020, and the bills and salaries for the month of October 2020.

Attachments
5.B. Approval of Treasurer's Report
Rationale

It is recommended the Board approve the Treasurer's report for the month of September 2020.

Attachments
5.C. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1.   Employee #1388, Bus Driver, one (1) day paid FFCRA Leave on September 21, 2020, and four (4) days
      paid Emergency Leave FFCRA beginning September 22-25, 2020.
2.   Employee 1433, Cook/Baker, JMMS, four (4) days paid FFCRA Leave beginning September 29, 2020 -
      October 2, 2020.
3.   Employee #3210, Teacher, HES, FML beginning September 10, 2020, not to exceed twelve (12) weeks.
4.   Employee #4622, Computer Lab Tech, EES, non-paid Extended Disability Leave beginning September 30,
      2020, not to exceed the remainder of the 2020-2021 school year.
5.   Employee #4630, Principal, SES, FML beginning September 11, 2020, not to exceed twelve (12) weeks.
6.   Employee #5343, Food Service Manager, BSMS, ten (10) days paid FFCRA Leave beginning September
      14-25, 2020.
7.   Employee #6826, Cook/Baker, JMMS, eight (8) days paid FFCRA Leave beginning September 15-24,
      2020.
8.   Employee #7366, Bus Driver, non-paid Extended Disability Leave beginning September 29, 2020, not to
      exceed the remainder of the 2020-2021 school year.
9.   Employee #7495 CIA, GES, three (3) days FFCRA Leave beginning September 28-30, 2020.
10. Employee #7520, Maintenance Department, CO, non-paid Extended Disability Leave beginning
      September 25, 2020, not to exceed the remainder of the 2020-2021 school year.
11. Employee #7633, Teacher, WHS, Maternity Leave beginning September 14, 2020.
12. Employee #7779, Cook/Baker, WBES, nine (9) days paid FFCRA Leave beginning September 21, 2020 -
      October 1, 2020. 

5.D. Approval for Schools to Apply for Grant(s)
Rationale

It is recommended the Board approve for schools to apply for grant(s).


1.  SHMS, Classics for Kids Foundation Grant, undetermined amount, to be used for stringed instruments for
     music education program.
2.  SES, Zeecraft.com, up to $500, to be used for buzzer system for Academic Team.

5.E. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1.  JSES, School Shirt Sales, proceeds to be used to help build canopy over car rider door.

5.F. Approval of Out of District/Overnight Trips
Rationale

It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.  MNHHS, Boys Golf, State Tournament, Bowling Green, KY, October 5-7, 2020.  Travel by personal vehicles.
2.  MNHHS, Girls Golf, State Tournament, Bowling Green, KY, October 8-10, 2020.  Travel by personal
     vehicles.

5.G. Approval of Memorandum of Agreement with Christ the King School for 2020-2021 School Year
Rationale

It is recommended the Board approve the Memorandum of Agreement with Christ the King School for the 2020-2021 school year.

Attachments
5.H. Approval of Impact Mentoring, Inc. Memorandum of Agreement
Rationale

It is recommended the Board approve the Impact Mentoring, Inc. Memorandum of Agreement.

Attachments
5.I. Approval to Purchase New Diesel School Buses
Rationale

It is recommended the Board approve to purchase the following new diesel school buses under KDE State Contract.

Bus No. 211: 72 Passenger Cummins ISB, Thomas 220 HP, 3000 Trans. TYPE C BUS-Diesel      
Bus No. 212: 72 Passenger Cummins ISB, Thomas 220 HP, 3000 Trans. TYPE C BUS-Diesel         
Bus No. 213: 72 Passenger Cummins ISB, Thomas 220 HP, 3000 Trans. TYPE C BUS-Diesel         
Bus No. 214: 52 Passenger Cummins ISB, Thomas 200 HP, 2500 Trans. TYPE C BUS-Diesel
 

Attachments
5.J. Approval of Winter Sports Plans for Middle School and High School
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It is recommended the Board approve the return to winter sports plans for archery and basketball for middle school and high school.

Attachments
5.K. Approval of BG5 Closeout for Grapevine Elementary School Cooling Tower Replacement
Rationale

It is recommended the Board approve the BG5 Closeout for Grapevine Elementary School cooling tower replacement, BG20-128.

Attachments
5.L. Approval of BG5 Closeout for Demolition of old Career and Technology Center
Rationale

It is recommended the Board approve the BG5 Closeout for demolition of the old Career and Technology Center located on Grapevine Road, Madisonville, KY, BG19-247.

Attachments
5.M. Approval of Custodian Recruitment Incentive Program
Rationale

It is recommended the Board approve the Custodian Recruitment Incentive Program.

Attachments
5.N. Approval of the Amended 2020-2021 Salary Schedule
Rationale

It is recommended the Board approve the amended 2020-2021 Salary Schedule as presented.

Attachments
5.O. Approval of the Delta Dental of Kentucky Contract for the 2020-2021 School Year
Rationale

It is recommended the Board approve the Delta Dental of Kentucky Contract renewal for the 2020-2021 school year.  

 



Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
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The following personnel changes have been made by the Superintendent since September 21, 2020.

CERTIFIED EMPLOY
Patricia Baggett, Sub. Teacher eff. 9-21-20
Brittany Barron, CSRT Teacher, .5 GES/.JSES, eff. 9-29-20
Caleb Nelson, Teacher, MNHHS, eff. 9-28-20
Jon Newton, Teacher, MNHHS, eff. 9-28-20

CERTIFIED TRANSFER
James Beshear, Teacher, MNHHS to Itinerant Assistant Principal, eff. 9-1-20
Kacey Evans, Guidance Counselor, BSMS to Guidance Counselor, GES, eff. 10-1-20

CLASSIFED EMPLOY

Kelly Bradley, CIA I, MNHHS, eff. 9-28-2020
Stacie Browning, Title I CIA I, SHMS, eff. 9-22-20
William Cobb, Custodian, SHMS, eff. 9-29-20
Ashlyn Dexter, CIA I, WBES, eff. 10-2-20
Terry Dunning, Grounds Worker I, HCCHS, eff. 10-6-20
Austin Franklin, Grounds Worker I, HCCHS, eff. 9-28-20
Cassie Hopper, Itinerant LBD CIA II, SES, eff. 9-28-20
Je'Vonte Hughes, CIA I, SHMS, eff. 9-23-20
Lisa O'Brien, Title I CIA I, PES, eff. 9-15-20
Patricia Tapp, Sub. CIA, eff. 9-29-20
Kierra Vanderveer, Sub. Bus Monitor, eff. 8-10-20
Courtney Walker, Administrative Secretary I, Technology Department, CO, eff. 10-5-20
Bambi Woodring, CIA I, SHMS, eff. 9-28-20

CLASSIFIED TRANSFER
Melissa Blanton, Itinerant KERA Preschool CIA II, GES to Itinerant KERA Preschool CIA I, GES, eff. 9-28-20
Cayce Duvall, Itinerant KERA Preschool CIA I, GES to CIA I, JSES, eff. 9-28-20 
Jonna Gish, Bus Driver Trainee to Sub. Bus Driver, eff. 9-15-20
Cynthia Harris, Bus Driver Trainee to Back-up Bus Driver, eff. 10-2-20
Leigh Hogart, Title I CIA I, BSMS to SOS CIA I, BSMS, eff. 9-14-20
Brittany Jarvis, Itinerant LBD CIA II, WBES to SOS CIA I, WBES, eff. 9-29-20
Whitney Oakley, Food Service Manager I, JMMS to Food Service Manager I, GES, eff. 9-21-20

CLASSIFIED RESIGN
Sabrina Cunningham, Custodian, MNHHS, eff. 9-29-20
Michael Davis, Custodian, MNHHS, eff. 9-30-20

CLASSIFIED RESIGN FOR RETIREMENT

Linda Lam, Family Resource Coordinator SHMS, eff. 10-31-20
Sharon Miller, CIA I, HCCHS, eff. 12-31-20
Ruth Travis, Attendance School Secretary, MNHHS, eff. 12-31-20

COACH EMPLOY
Denote Adams, Assistant Boys Basketball Coach, BSMS, eff. 10-1-20
Whitney Barber, Volunteer Assistant Dance Coach, SHMS, eff. 10-1-20
Kilee Beshear, Assistant Powerlifting Coach #2, HCCHS, eff. 9-22-20
Danny Bolden, Assistant Football Coach #7, HCCHS, eff. 9-24-20
Sarah Buchanan, Assistant Powerlifting Coach #3, HCCHS, eff. 9-24-20
David Crowley, Assistant Football Coach #8, MNHHS, eff. 9-25-20
Katherine Gamblin, Head Girls Dance Coach, BSMS, eff. 9-25-20
Ginna Gordon, Volunteer Football Assistant Coach, SHMS, eff. 9-28-20
Stephen Gordon, Volunteer Football Assistant Coach, SHMS, eff. 9-28-20
Je'Vonte Hughes, Volunteer Boys Assistant Basketball Coach, SHMS, eff. 10-1-20
Amanda Morrow, Flag Color Guard Instructor, HCCHS, eff. 10-2-20
Jon Newton, Head Boys Basketball Coach, MNHHS, eff. 9-21-20
Bryttne Phillips, Head Girls Cheerleading Coach, BSMS, eff. 9-17-20
Robert Stone, Assistant Girls Basketball Coach, BSMS, eff. 9-16-20
Aaron Tyson, Volunteer Assistant Football Coach, BSMS, eff. 10-1-20
J.T. Riddle, Volunteer Girls Assistant Basketball Coach, HCCHS, eff. 9-30-20
Kendall Riggs, Assistant Cheer Coach #1, MNHHS, eff. 9-28-20
Treg Scott, Assistant Powerlifting Coach #1, HCCHS, eff. 9-30-20 
Stanley Strader, Volunteer Assistant Baseball Coach, MNHHS, eff. 9-21-20
Chris Wheeler, Volunteer Powerlifting Assistant Coach, MNHHS, eff. 9-28-20
Adam Wilson, Volunteer Assistant Football Coach, JMMS, eff. 9-18-20
Bambi Woodring, Head Girls 6th Grade Basketball Coach, SHMS, eff. 10-1-20

COACH RESIGN
Jason Patterson, Assistant Softball Coach #1, MNHHS, eff. 9-24-20
Rusty Tabor, Volunteer Assistant Football Coach #2, MNHHS, eff. 10-1-20

7. Any Other Old/or New Business
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7.A. Discussion of Elementary Archery, Elementary Basketball, Clubs and Other District Programs
8. CLOSED SESSION PER KRS 61-810
Rationale

It was moved by ______, second by ______, that the Board move into CLOSED SESSION per KRS 61.815, which meets the requirement for holding Closed Session and the exceptions to Open Meetings, according to KRS 61.810, subsection (1b) to discuss the future acquisition of property.

Recommended Motion

Approval to enter into CLOSED SESSION per KRS 61.810, which meets the requirement for holding Closed Session and the exceptions to Open Meetings, according to KRS 61.810, subsection (1b) to discuss the future acquisition of property,

9. OPEN SESSION
Rationale

It was moved by ______, second by ______, that the Board return to Open Session.

Recommended Motion

Motion to return to OPEN SESSION,

10. Approval of Potential Acquistion of Property
Rationale

It is recommended the Board appove an option in the Real Extate Contract for potential acquisition of property on Highway 260, from Tooth Acres, LLC, to assist in the construction of the new Hanson Elementary School, BG20-129.

Recommended Motion

Approval of an option in the Real Extate Contract for potential acquisition of property on Highway 260, from Tooth Acres, LLC, to assist in the construction of the new Hanson Elementary School, BG20-129,

11. BOARD CALENDAR
Rationale

Review Board Meeting Dates
Monday, November 2, 2020, HCBOE Board Meeting, Hopkins County Career and Technology Center, 5:30 p.m. 
Monday, November 16, 2020, HCBOE Board Meeting, Hopkins County Career and Technology Center, 5:30 p.m.
Monday, December 14, 2020, HCBOE Board Meeting, Hopkins County Career and Technology Center, 5:30 p.m.

12. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on November 2, 2020.

Recommended Motion

Motion to adjourn until the next scheduled meeting on November 2, 2020,