Henderson County
June 15, 2015 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Lisa Baird
I.A. Moment of Silence & Pledge of Allegiance
II. Students & Staff Recognition
Marganna Stanley
II.A. North Middle School Track Team
Attachments
III. Public Participation & Recognition of Guests
Lisa Baird
IV. Approve Minutes from Prior Meeting
Lisa Baird
Attachments
Actions Taken

Order #209 - Motion Passed:  A motion to approve the Minutes from the June 15, 2015 Special Meeting passed with a motion by Mr. Jon Sights and a second by Dr. Sally Sugg.

V. Committee Reports
VI. Reports
VI.A. Architect Report - Miscellaneous Roofing and Flooring Project
RBS Design Group
Rationale

AIA Document B101 - 2007 Standard Form of Agreement Between Owner (Henderson County Board of Education) and Architect (RBS Design Group, PSC)

Attachments
Actions Taken

Order #210 - Motion Passed:  A motion to approve the AIA Document B101 - 2007 Standard Form of Agreement Between Owner (Henderson County Board of Education) and Architect (RBS Design Group, PSC) for the Henderson County Miscellaneous Roofing & Flooring 2014 Project passed with a motion by Mrs. Jennifer Keach and a second by Mr. Jon Sights.

VI.B. HCHS Athletic Report
Vivian Tomblin
Attachments
VI.C. Extra Service Positions and Supplements
Marganna Stanley
VI.C.1. HCHS, NMS and SMS Athletic Extra Service Positions and Supplements
Vivian Tomblin
Attachments
VI.C.2. CTE Unit Extra Service Positions and Supplements
Brian Bailey
Attachments
VI.C.3. JROTC Extra Service Positions and Supplements
JROTC
Attachments
VI.C.4. Band Extra Service Positions and Supplements
Band Director
Attachments
VI.C.5. Choir Extra Service Positions and Supplements
Choir Director
Attachments
VI.D. TELL Survey Report
Nancy Gibson
VI.E. Summer Feeding
Charlotte Baumgartner
Attachments
VII. Old Business
VIII. New Business
VIII.A. School Administrative Manager
Marganna Stanley
Attachments
Actions Taken

Order #211 - Motion Passed:  A motion to change the name of "School Administrative Manager" to "School Manager" passed with a motion by Mrs. Tracey Williams and a second by Mr. Jon Sights.

VIII.B. Establish Work Session Dates
Marganna Stanley
Rationale

Special Meeting Work Session Dates

  • August 3, 2015
  • September 14, 2015
  • October 5, 2015
  • November 2, 2015
  • December 7, 2015

Attachments
Actions Taken

Order #212 - Motion Passed:  A motion to approve the future work session dates as presented passed with a motion by Mrs. Lisa Baird and a second by Mr. Jon Sights.

VIII.C. Approve First Reading of Chapter 3 - Personnel Policy Revisions
Marganna Stanley
Rationale

District Initiated Changes to Chapter 3 - Personnel Policies:

  • 03.11 - Hiring (Certified)
  • 03.123 - Leaves and Absences (Certified)
  • 03.1326 - Dress and Appearance (Certified)
  • 03.14 - Health and Safety (Certified)
  • 03.17 - Termination/Nonrenewal/Separation by Employee (Certified)
  • 03.21 - Hiring (Classified)
  • 03.2211 - Salary Deductions (Classified)
  • 03.223 - Leaves and Absences (Classified)
  • 03.2326 - Dress and Appearance (Classified)
  • 03.24 - Health and Safety (Classified)
  • 03.2711 - Nonrenewal (Classified)
  • 03.5 - Paraprofessionals

 

Attachments
Actions Taken

Order #213 - Motion Passed:  A motion to approve the first reading of district initiated changes to Chapter 3 - Personnel Policies as presented passed with a motion by Dr. Sally Sugg and a second by Mr. Jon Sights.

VIII.D. Review and Accept Chapter 3 - Personnel Procedure Revisions
Marganna Stanley
Rationale

District Initiated Changes to Chapter 3 - Personnel Procedures:

  • 03.11 AP.21 - Job Vacancy Notice (Certified)
  • 03.11 AP.25 - Recommendation for Employment (Required for All Positions)(Certified)
  • 03.11 AP.253 - Driving Records Release Authorization
  • 03.121 AP.21 - Personal Data Form - Delete form
  • 03.121 AP.24 - Notification of Anticipated Change of Rank (Certified)
  • 03.1211 AP.21 - Employee Request for Optional Salary Deductions - Rescind form
  • 03.125 AP.21 - Travel Request Form - Rescind form
  • 03.125 AP.22 - Travel Expense Voucher
  • 03.14 AP.1 - Health and Safety - Contagious Diseases
  • 03.19 AP.2 - Professional Development/Professional Development Plan
  • 03.19 AP.21 - Off-Site Professional Development Request
  • 03.21 AP.21 - Job Vacancy Notice (Classified)
  • 03.21 AP.25 - Recommendation for Employment (Required for All Positions)(Classified)
  • 03.221 AP.1 - Salaries (Classified)
  • 03.221 AP.23 - Employee Time Sheet
  • 03.2211 AP.2 - Vendor (Forms) (Classified)
  • 03.225 AP.2 - Travel Expense/Voucher Forms
  • 03.28 AP.21 - Classified Personnel Evaluation (Classified)
  • 03.29 AP.1 - Employment-Related Staff Development (Classified)

Attachments
Actions Taken

Order #214 - Motion Passed:  A motion to accept the revisions to Chapter 3 - Personnel Procedures as presented passed with a motion by Dr. Sally Sugg and a second by Mrs. Jennifer Keach.

VIII.E. Approve First Reading of Policy 01.821 - Board Member Expense Reimbursement
Marganna Stanley
Attachments
Actions Taken

Order #215 - Motion Passed:  A motion to approve the first reading of Policy 01.821 - Board Member Expense Reimbursement passed with a motion by Mrs. Jennifer Keach and a second by Mr. Jon Sights.

VIII.F. Approve First Reading of Student Policies (Student Code of Conduct Handbook)
Steve Steiner
Rationale

  • 09.11 - School Attendance Areas
  • 09.122 - Attendance Requirements
  • 09.422 - Bullying/Hazing
  • 09.4261 - Telecommunication Devices
  • 09.427 - Dress and Appearance
  • 09.42811 - Harassment/Discrimination
  • 09.434 - Suspension
  • 09.4361 - Police Officers in the Schools

Attachments
Actions Taken

Order #216 - Motion Passed:  A motion to approve the first reading of Policies 09.11, 09.122, 09.422, 09.4261, 09.427, 09.42811, 09.434 and 09.4361 as presented passed with a motion by Mrs. Tracey Williams and a second by Mrs. Jennifer Keach.

VIII.G. Consent Agenda
Actions Taken

Order #217 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mrs. Lisa Baird and a second by Mr. Jon Sights.

VIII.G.1. Approve Certified Evaluation Plan (CEP)
Attachments
VIII.G.2. Approve Bid Recommendations
Rationale

Bid Renewals

Fleet Insurance Bid #14-13-5-6

Property and Liability Insurance Bid #16-13-5-6

Attachments
VIII.G.3. Approve Little Colonel Child Care Surplus Items to Sell (Bids)
Attachments
VIII.G.4. Approve Application for Emergency Certificates for Teaching and Substitute Teaching
Attachments
VIII.G.5. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for FBLA students to attend FBLA State Leadership Camp June 10-12, 2015 in Hardinsburg, KY
  • FBLA students to attend FBLA National Leadership Competition June 27-July 3, 2015 in Chicago, IL

Attachments
VIII.G.6. Approve Revised 2015-2016 Academic Calendar
Rationale

November 3, 2015 - Remove Contract Day for Teachers (Day 186)

Attachments
VIII.G.7. Approve 2015-2016 School Activity Funds Budgets and Fundraisers
Attachments
VIII.G.8. Approve School Activity Fund Donations
Attachments
VIII.G.9. Adopt 2014-2015 Retiree Resolutions
Attachments
VIII.G.10. Approve BG-4 (IBAC Group) for the AB Chandler Elementary - HVAC Controls Upgrade Project
Attachments
VIII.G.11. Approve BG-4 (Harshaw Trane) for the AB Chandler Elementary - HVAC Controls Upgrade Project
Attachments
VIII.G.12. Approve BG-5 for the AB Chandler Elementary - HVAC Controls Upgrade Project
Attachments
IX. Financial
Cindy Cloutier
IX.A. Treasurer's Report
Attachments
Actions Taken

Order #218 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending May 2015 as presented passed with a motion by Dr. Sally Sugg and a second by Mr. Jon Sights.

IX.B. Paid Warrant Report
Attachments
Actions Taken

Order #219 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between May 19, 2015 and June 15, 2015 as presented passed with a motion by Mr. Jon Sights and a second by Mrs. Jennifer Keach.

X. Personnel
X.A. Personnel Actions
Lisa Baird
Attachments
X.B. 2015-2016 Certified and Classified Positions
Marganna Stanley
Attachments
Actions Taken

Order #220 - Motion Passed:  A motion to approve the 2015-2016 certified and classified positions as presented passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.

X.C. Superintendent Evaluation
Lisa Baird
XI. Executive Session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property and pursuant to KRS 61.810(1)(c) for discussion of proposed litigation against or on behalf of the Board
Lisa Baird
Actions Taken

Order #221 - Motion Passed:  A motion to enter into Executive Session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property and pursuant to KRS 61.810(1)(c) for discussion of proposed litigation against or on behalf of the Board at 7:40 p.m. passed with a motion by Mr. Jon Sights and a second by Dr. Sally Sugg.

Order #222 - Motion Passed:  A motion to move out of executive session at 8:31 p.m. passed with a motion by Mr. Jon Sights and a second by Dr. Sally Sugg.

XII. Adjourn
Lisa Baird
Actions Taken

Order #223 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 8:31 p.m. passed with a motion by Mr. Jon Sights and a second by Mrs. Lisa Baird.