Elizabethtown Independent
October 16, 2023 6:00 PM
Board of Education Regular Meeting
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I. CALL TO ORDER
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The October 17, 2022 Regular Board Meeting is called to order. 

II. PLEDGE OF ALLEGIANCE
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"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

III. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
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Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

IV. RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
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Students of the Month

IV.A. Students of the Month
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Please see the attached write-ups for the Students of the Month

EHS -Cameron McCullough

TKS -Charlie Proctor

HH - Anna Dailey

MES - Larry Grunnet

PA - Karson Perry

 

Attachments
IV.B. Kate Shirts - National Merit Semi-Finalist
IV.C. Elevate Etown Award Winners - Months of September and October
IV.D. Kentucky Safe Schools Week
Mayor Jeff Gregory
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To All Whom These Presents Shall Come:
WHEREAS, schools make substantial contributions to the future of America and to the
development of our nation’s young people as knowledgeable, responsible,
and productive citizens; and

WHEREAS, excellence in education is dependent on safe, secure, and peaceful school

settings; and

WHEREAS, the safety and well-being of many students, teachers, and school staff are
unnecessarily jeopardized by crime and violence, such as substance abuse,
gangs, bullying, poor discipline, vandalism, and absenteeism in our
schools; and

WHEREAS, all leaders-especially those in education, law enforcement, government,
and business-should eagerly collaborate with each other to focus public
attention on school safety and identify, develop, and promote answers to
these critical issues; and

WHEREAS, numerous schools and school districts throughout the country, along with

national programs, are among those innovative answers; and

WHEREAS, the observance of Kentucky Safe Schools Week will substantially promote
efforts to provide all our nation's schools with positive and safe learning
climates; now, therefore, be it

Now, therefore, we, do hereby proclaim October 15-21, 2023 as

“KENTUCKY SAFE SCHOOLS WEEK”

And encourage all fraternal, legal, government and professional associations, students and educators in
Kentucky schools to formally adopt similar resolutions and proclamations so that we may
enthusiastically work together to make our schools safe, secure, and peaceful places for learning,
teaching, and working, free of drugs, alcohol, weapons, and fear.

V. PUBLIC COMMENT
VI. APPROVAL OF CONSENT AGENDA ITEMS
VI.A. Acknowledge Receipt of SBDM Written Reports
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Attached are the SBDM Written Reports from EHS, TKS, MES and HH for your review.

Attachments
VI.B. Approve Board Meeting Minutes
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Attached are the Board Meeting Minutes for September 18, 2023

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VI.C. Approve Fund Raising Requests for 2023-2024 School Year
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Attached are the fundraising requests for the 2023-2024 school year from Elizabethtown High School, TK Stone and Panther Academy

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VI.D. Approve Treasurer's Monthly Financial Report and Payment of Bills and claims (Those Paid Since Last Meeting for September, 2023 and from special accounts)
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Attached are the Treasurer's Monthly Report for September, 2023 (subject to audit) and payment of bills and claims as listed on the Board's Orders of the Treasurer.

Attachments
VI.E. Approve Appointee to the 2023-2024 District Evaluation Appeals Committee
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Request to Approve Appointee to the 2023-2024 District Evaluation Appeals Committee from Derisa Hindle, Director of Personnel


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The state regulations on the evaluation of certified personnel, KRS 156.557 and 704 KAR 3:345 require the local board of education to appoint its representative to the Local Evaluation Appeals Panel.

As part of our district's evaluation process, an Evaluation Appeals Panel is established each year.  This is an important element in the evaluation process; it ensures that our evaluation process and guidelines have been followed, and it provides a process to ascertain whether an employee has been fairly evaluated in his/her summative evaluation.

The Evaluation Appeals Panel is made of three members - all certified staff members.  Two members of the three-member team are elected by the certified staff members in the district.  The third member is appointed by the Board of Education.

The certified staff members have selected the following to serve on the panel for this school year:

  • Kayla Hindle

  • Jon Parsons

  • Terry Jones, alternate

The Board of Education is required to appoint the third member of the panel and an alternate. Mr. Paul M. Mullins would like to suggest Mr. Travis Gay, Director of Student Services, to serve as the Appeals Panel member and Mr. Cain Alvey, Director of Specials Programs, to serve as the alternate.

 

VI.F. Approve District Calendar committee for the 2023-2024 School Year
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  1. Beginning with the 2018-19 school year, the superintendent must recommend for approval of the local board a calendar committee, following the committee makeup that is listed in new Section (1) (d). 

    • One (1) school district principal; Carla Kuhn

    • One (1) school district office administrator other than the superintendent; Travis Gay 

    • One (1) member of the local board of education; Kim Iman 

    • Two (2) parents of students attending a school in the district; Ashley Clemons, Tiffany Davis, Erin Hahn, Lindsey Alicna, Heather Sallie, Mika Tyler, Maegan Hellmueller

    • One (1) school district elementary school teacher; Jessica Whitlock, Jena Hornback, Christy Parsons

    • One (1) school district middle or high school teacher; Larri Housh, Coral Linder, Ashley Atcher,  Chase Greenwell

    • Two (2) school district classified employees; Denise Correll, Kim Jones 

    • Two (2) community members from the local chamber of commerce, business community, or tourism commission; Davette Swiney, Amy Inman, Chris Denham, Brian Kerr 

Meeting Dates and timeline

10/19 4:30 Valley View 

Week of 10/23 survey to stakeholders

11/16 4:30 Valley View 

11/20 Option(s) presented to EIS BOE

12/7 4:30 Valley View (If necessary)

Approved at December board meeting

 

VI.G. Approve the Kentucky Center for School Safety Safe Schools Allocation Report
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KCSS is required to report safe school funding information to the Kentucky Department of Education each year.

Attached is the Kentucky Center for School Safety and Safe Schools Allocation Report for 2023-24 for review/approval.

Attachments
VI.H. Approve MOU between Kentucky Wesleyan College and EIS
Attachments
VI.I. Approve EHS Athletics Pay Scale
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Please see attached.

Attachments
VI.J. Approve Hardship Graduation Application
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Board Members - Please see attached

VI.K. Approve Second Reading of EIS Section 504 Procedures for Student Services
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Motion to adopt Elizabethtown Independent Schools Section 504 Policies and Procedures in compliance with 34 CFR §104.33. Please see attached

Attachments
VI.L. APPROVE FINDING ON DFP FOR LOCAL PLANNING COMMITTEE
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VI.M. Approve BG-1 for Bleachers and District Safety Project
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VI.N. Approve Contract for Bonding Agent Services for EHS Bleacher and Safety renovation Project
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Attached is the contract for bonding agent services for EHS BLEACHER AND DISTRICT SAFETY renovation project for approval

Attachments
VI.O. Approve a Resolution Authorizing a Contract, Rent and lease with EIS Finance Corporation and Approve All other documents in Connection with the Proposed EIS District Finance Corporation Series of 2023 Bond Issue
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  • Consider approval of a resolution authorizing issuance of the Elizabethtown Independent School District Finance Corporation School Building Revenue Bonds Series of 2023 and advertising for bond sale and all other documents in connection with the bond issue for the EHS BLEACHER AND SAFETY Renovation Project.

Attachments
VI.P. Approve revised BG 24-087 for EHS Turf Replacement Project
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VI.Q. Approve KETS Offer of Assistance
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See attached.

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VI.R. Approve the Surplus of the 2016 Ford Taurus for Trade-In
VII. THE SUPERINTENDENT HAS INFORMED THE BOARD OF EDUCATION OF PERSONNEL ACTIONS THAT HAVE TAKEN PLACE SINCE THE LAST BOARD MEETING
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VIII. CONSTRUCTION UPDATES
IX. INSTRUCTIONAL FOCUS
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X. NEW BUSINESS
XI. OLD BUSINESS
XII. ACTION ITEMS
XII.A. Approve Special Education Policies and Procedures
Cain Alvey
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Please see attached

Attachments
XIII. Recess Meeting to Conduct District Finance Corporation Meeting
XIII.A. Consider approval of a resolution authorizing issuance of the Elizabethtown Independent School District Finance Corporation School Building Revenue Bonds Series of 2023 and advertising for bond sale and all other documents in connection with the bond issue
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  • Consider approval of a resolution authorizing issuance of the Elizabethtown Independent School District Finance Corporation School Building Revenue Bonds Series of 2023 and advertising for bond sale and all other documents in connection with the bond issue for the EHS BLEACHER AND SAFETY Renovation Project.

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XIII.B. Adjourn Finance Corporation Meeting
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There being no further business to discuss, the meeting of the EIS District Finance Corporation is Adjourned.

XIV. SUPERINTENDENT'S REPORT
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XV. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XVI. ADJOURNMENT