THE APRIL 20, 2020 MEETING IS CALLED TO ORDER

A Resolution of the Elizabethtown Independent Schools Board of Education

Regarding Meeting Protocols for Novel Coronavirus (COVID-19)

WHEREAS, on March 6, 2020, the Governor issued Executive Order 2020-215, declaring a state of emergency throughout Kentucky pursuant to his power under the Kentucky Constitution and KRS Chapter 39A regarding the threats to public health presented by the Novel Coronavisus (COVID-19) pandemic; and

WHEREAS, the Secretary of the Kentucky Finance and Administration Cabinet has more fully described the public health threats of COVID-19 in the “Memorandum Re: Meeting Protocol for Novel Coronavirus (COVID-19)” dated March 16, 2020 (hereinafter the: “Meeting Protocol”); and

WHEREAS, the Meeting Protocol requires “all Kentucky Boards and Commissions” to take proper health precautions to mitigate the spread of COVID-19 and accordingly, with respect to the public attendance at meetings of said bodies, states “[m]embers of the public will only be able to view video-teleconferenced meetings remotely;” and

WHEREAS, the same emergency public health considerations as described in the Meeting Protocol apply to Kentucky public school districts and their Boards of Education; and

WHEREAS, the Kentucky Cabinet for Health and Family Services and the Kentucky Department of Education have each advised that all Kentuckians practice “social distancing” during the state of emergency, including but not limited to keeping a distance of at least six (6) feet between individuals and the cancellation of large “community gatherings;” and

WHEREAS, the Kentucky Open Meetings Act at KRS 61.840 provides that “no condition other than those required for the maintenance of order shall apply to the attendance of any member of the public at any meeting of a public agency”; and

WHEREAS, due to the emergency conditions currently existing under the present state of emergency and the need to mitigate the spread of COVID-19 via person-to-person contact in large community gatherings of persons where social distancing is difficult, the conditions necessary at this time for the maintenance of order at meetings of district boards of education, which include the mitigation of the spread of disease during a public health pandemic, include limitations on meeting attendance by members of the public such as described in the Meeting Protocol; and

WHEREAS, in an Opinion issued on March 18, 2020, issued as OAG 20-05, the Kentucky Attorney General opined that at this time during the present state of emergency it is not “feasible” under KRS 61.840 to precisely identify and provide a primary physical location for a video teleconference under the Open Meetings Act at which the public may attend and view a meeting held via video teleconference, and that various other technological means by which the public may view a meeting should be provided instead until the conclusion of the state of emergency;

NOW, THEREFORE:  Be it resolved by the Elizabethtown Independent Schools Board of Education:

On Motion of _________________________, seconded by _________________________, the Board hereby RESOLVES AND ORDERS as follows for the duration of the above declared state of emergency:

• 1With regard to Board of Education meetings held on and after the adoption of this resolution and until the conclusion of the current state of emergency, the Board may conduct its meetings in conformity with the procedures set forth in KRS 61.826 for video teleconferencing of meetings and in conformity with the Opinion of the Attorney General, issued as OAG 20-05, which interpreted those provisions and other provisions of the Open Meetings Act in light of the exceptional circumstances of the current state of emergency.

   

• 2Board members shall use their best efforts to avoid attending any board meeting in person and shall instead attend via video teleconference to the extent practicable, and shall observe any binding governmental directive or order that may be issued in the future that may prohibit such in person attendance.

   

• 3The Superintendent shall arrange for resources and instructions necessary to allow board meetings to be conducted via video teleconferencing pursuant to KRS 61.826 and board policy, and pursuant to the Opinion of the Attorney General, issued as OAG 20-05.

   

• 4Due to the circumstances previously described in this Resolution, in the Governor’s declaration of a state of emergency, in the Meeting Protocol, and in OAG 20-05, and based upon the authority to impose conditions to maintain order under KRS 61.840 in these extraordinary and emergency circumstances, and further based upon the interpretation of the Attorney General issued as OAG 20-05, the requirement in KRS 61.826 that the Board provide a “primary location … where the public may attend” is determined not to be feasible under KRS 61.840.Alternative measures for the public and media/press to observe the meeting remotely will be implemented.

   

• 5Notices that regular or special meetings of the board are to be held as video teleconferences shall be provided to members of the Board, and media/press agencies entitled to receive such notice as provided in KRS 61.823. Notice shall be provided to the public that precisely identifies the technological means by which the public may access a video teleconference.Provision of such access shall not otherwise interfere with the conduct of the meeting.Absent emergency circumstances qualifying under KRS 61.823(5), these notices shall be provided at least 24 hours before the video teleconference meeting.

   

• 6Should there be an interruption in the public video or audio broadcast of the meeting, the meeting shall be suspended until the full functionality is restored. If there is such an interruption for an individual board member attending the meeting via video teleconference, the meeting may continue after reasonable efforts to restore connections so long as a quorum is still participating.

   

• 7In the case of any board meetings involving individual hearing matters, including but not limited to student expulsion hearings, consideration shall be made on a case-by-case basis for the holding of in-person meetings as deemed necessary and advisable and alternative arrangements to mitigate the spread of COVID-19 via person-to-person contact may be implemented.

Adopted by the Board this _______ day of ______________________, 2020.

Attested by ____________________________________________________, Chair of the Board.

• Board Resolution for Virtual Meetings

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Teacher Appreciation Week is May 4-8, 2020 with National Teacher Appreciation Day slated for Tuesday, May 5, 2020.  As has been custom in previous in past years, pending board approval, a resolution declaring Teacher Appreciation  Week and Teacher Appreciation Day will be presented to each school building in appreciation for the services and many contributions of our teachers.

RESOLUTION

TEACHER APPRECIATION WEEK

WHEREAS, America depends upon successful schools to meet the needs of every child,and

WHEREAS, America's schools are experiencing a transformation in how teaching and learning occurs, and

WHEREAS, Kentucky has implemented the most dramatic reform of schools ever legislated in America, and

WHEREAS, teachers are challenged daily to implement reform by reaching out to every student regardless of ability, interest in learning, social or economic background, handicap, race, religion, creed, or ethnic origin, and to provide the assistance and guidance necessary for full intellectual development, and

WHEREAS, each of us can recall the personal attention that teachers gave to us as we made important decisions during the formative years of our lives, and

WHEREAS, teachers are molding lives and shaping the future of our next generation, and 

WHEREAS, teachers in the Elizabethtown Independent Schools are among the best in the nation and deserve the deepest respect and admiration of our citizens.

NOW, THEREFORE BE IT RESOLVED that the Elizabethtown Board of Education recognizes May 4-8, 2020 as Teacher Appreciation Week and May 5, 2020 as National Teacher Appreciation Day.  This is a time for public recognition of the contributions provided by the teacher toward the development of this community and for the influence of the teacher upon the lives of each of us.

__________________________                             _______________________

Anthony Kuklinski, Chairman                           Jon Ballard

Elizabethtown Board of Education                    Superintendent of Schools

• Teacher Appreciation Week Resolution

Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and panther Academy for review.

• EHS SBDM Minutes March 16, 2020 Draft (1)
• HH March SBDM Minutes 2020
• March TK Stone SBDM Meetings (1)
• MES SBDM Minutes 03-12-20 (2)
• PA March 2020 SBDM Minutes

Attached are the minutes from the March 16, 2020 Regular Board Meeting and the April 15, 2020 Special Meetig for approval.

• April 15 Special Board Meeting Minutes
• MeetingMinutes03162020 (1)

For the past several years the Elizabethtown Board of Education has provided a total student accident insurance policy thru R.J. Roberts, Inc.  This policy is a secondary policy that reimburses parents for all "out of pocket" medical expenses, including deductibles.  

The cost to renew this program for the 2020-2021 school year including $7,500,000 Catastrophic Limit is $42,278.60 with Liberty Mutual.

(see attached)

• Student Insurance Elizabethtown Independent(2)

Mrs. Denise Morgan, District Finance Director is requesting approval to renew the financial audit contract with Heartland CPA's and Advisors PLLC for the 2020 school year.

Attached is the Audit Contract, Peer Review Report and Engagement letter

• Audit Contract to sign and send to KDE (1)
• Engagement letter to sign and return
• Peer Review Report (1)

In Accordance with Senate Bill 177, signed by Governor Breshear, and the recommendations of the Kentucky Department of Education, I am submitting eight amendments for board approval to be added to the 2019-2020 Certified Evaluation Plan.  These amendments will be attached in the appendix of the current year plan and will be in effect for this year only as a reaction and solution to the interruptions of the regular school year due to Covid-19.

I have attached the referenced pages from the Certified Evaluation Plan and marked them to match each amendment. 

The 50/50 committee has been consulted and all agree on the amendments to be added to the 2019-2020 Certified Evaluation Plan.  (see attached)

Respectfully Submitted,

Michelle Motley

Director of Personnel

• Amendment to the 2019-2020 Certified Evaluation Plan
• Recommendation to amend Board Policy 03

Attached is the FRYSC contract for 2020-2021 for approval.

• FRYSC Contract

Attached is pay application #632-10 for the EHS Field House Construction Project.

• Payment Application 10- 4.10.20 (1)

Attached are the Treasurer's Monthly Report (0verview) Balance Sheet, Monthly Report, Year to Date Report, Cash flow, Reconciliation Register and Vendor List for March, 2020(subject to audit) and payment of bills and claims as listed on the Boards Order of the Treasurer. 

• MAR 2020 BALANCE SHEET
• march 2020 ap check reconcilation
• march 2020 cash flow
• march 2020 fin report
• march 2020 monthly report
• march 2020 vendor invoice list

Attached are personnel actions that have taken place since the last board meeting in March, 2020

• April Personnel Report-20

Mrs. Kelli Bush will update the progress being made with Non Traditional Instruction throughout the district.

See attached

• NTI 4-20-2020