Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

The % of students who are absent 5 or more, 10 or more, 15 or more and 20 or more days in the school year, school and district level, disaggregated by student group The transience rate of K-12 grade students, school and district level, disaggregated by student group The dropout rate of 9-12 grade students, school and district level, disaggregated by grade level and student group.

• Chronic_Absenteeism_Aggregate-79
• Dropout Data 7-7-25
• DropoutData7725_0.pdf
• GOS 2425 CA (1).pdf
• HHS 2425 CA (1).pdf
• HMS 2425 CA (1).pdf
• JGC 2425 CA (1).pdf
• LES 2425 CA (1).pdf
• NDE 2425 CA (1).pdf
• SDE 2425 CA.pdf
• TLC 2425 CA.pdf
• Transient_Population(9)
• TransientPopulation9_0.pdf

The Kentucky School Boards Association provides updates on the legal policy amendments that must be made to our policies annually.  These amendments are based on changes with the Kentucky Revised Statutes (KRS), the Kentucky Administrative Regulations (KAR) and legal opinion.

The following policy amendments were reviewed by district departments and the policy committee and recommended to adopt as written:

At the top of each draft is the legal and/or recommended explanation for the proposed change. In the body of each draft, new language is underlined. Language with strike through is recommended for deletion. 

This is the first reading for these policy amendments, final reading will be on August 14, 2025 Regular Board meeting agenda.

• 2025 KSBA Legal Policies_Adopt as Written_First Reading 7.24.25.pdf

ESSER Construction project #8210 (BG23-066) – waiver approved for original contract with change order number 1 & 2 included prior to grant ending 9/30/24.

Change orders #3, #4 and # 5 approved after grant ended (December 2024, February 2025, and June 2025) CANNOT be included with waiver using ESSER funds.  General fund will have to pick up the cost.  Per KDE, all construction costs should be included in project #8210.  Therefore, the district needs to transfer money from general fund over to the construction project for change orders 3, 4, and 5. The total of these change orders are $165,594 as of 7/15/25. 

During June 2025, the Finance Director informed the Superintendent and Board Chair that there are remaining funds left in the building fund for FY25 (roughly 555K) that can be used for these change orders instead of general fund.  The Finance Director will be processing this change in MUNIS for year-end purposes in July 2025.  If any new change orders come to light in FY26, FY26 building cash can be used as well.  Once all change orders are processed and finalized (once the construction project is complete), the Finance Director will bring a revised BG1 to the Board changing the funding source from ESSER to building cash for the change order total. 

The Kentucky Department of Education recognizes that it is a best practice for board members to be knowledgeable of each schools’ activity fund balances.  School activity fund balances for a 6-month period will be brought to the board in January/February (July through December) & July/August (July 2024 through June 2025) of each year.  

Keep in mind, finance brought REDBOOK funds for all elementary schools and HMS in house to finance in FY23 which means deposits, PO’s, invoices are all generated throughout the school year in MUNIS.  All their transactions show up on the monthly financial reports under fund 25.

• FY25 school activity balances

Budget Narrative for June FY2025 monthly financial statement:

1. General fund (fund 1) – as of 6/30/25, revenue received of 52.6 million with expenses of 41 million.
2. Special revenue (fund 2) – as of 6/30/25, revenue received of 13.8 million with expenses of 15.7 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 6/30/25 revenue received of $253,000 with expenses of $40,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 6/30/25, revenue received of $305,570 with expenses of $305,570. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 6/30/25, revenue received of 3.2 million with expenses of 2.7 million. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 6/30/25, revenue received of 16.5 million with expenses of 11.0 million. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 6/30/25, revenue received of $1,783,492 with expenses of $1,783,492. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 6/30/25, revenue received of 3.9 million with expenses of 3.6 million.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 6/30/25, revenue received of $380,523 with expenses of $380,523. Revenue comes in throughout the fiscal year.

June budget changes for fund 1:

6/25 Superintendent’s emergency/timing budget – in budget at 500K – this is used throughout the school year.

Completed 7/1/25 by Annette Burtschy

• balance sheet June 2025
• financial report June 2025
• Info on funds to help with monthly MUNIS report for board 3-12-21
• June 2025 bank account update for board portal 7-15-25
• June 2025 investments update for board portal 7-15-25
• yearly investments update 2025 for board portal 7-15-25

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• 5-3 packet for July 2025 board meeting
• Warrants for July 2025 board meeting for board portal 7-15-25

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 062625_MINUTES Reg Business Mtg.pdf

• 071025_MINUTES Reg Working Mtg.pdf

Under KRS 158.115:  a county may expend monies from its general fund for the purpose of furnishing transportation for pupils attending non-public schools. New language was added to the 2025-2026 Transportation Agreement, noted in red on page 2.

• Covington Schools 2025-2026 Contract-Holy Cross-Transportation___CLEANFINALCOPY___(5066034.1).pdf
• Covington Schools 2025-2026 Contract-Holy Cross-TransportationAEMedits5.21.25(5049477.1)_with changes in red.pdf

Pursuant to CIPS Policy, 09.36, School-Related Student Trips, Use of certificated common carrier service shall be authorized by the Board on a case-by-case basis, and the reasons to justify such use shall be cited in Board minutes.

Holmes High School Football team is requesting to use Croswell as a certified common carrier to transport the football team to Ohio County High School, in Hartford, Kentucky on October 11, 2025 for a football game. 

• Croswell bus trip FB (1).pdf

• Ignite Covington Independent Regional MOU 2025-2026_LSS - SIGNED.pdf

Policy Committee Recommendations ~ Final Reading:

Policy 01.111 – Adding reference to KRS 158.645; KRS 158.6451; KRS 158.6453; 703 KAR 005:230 – Red -lined edits attached.

Policy 2.14 – Superintendent Evaluation Policy – Proposed policy attached and should be placed in board packet. There is also a proposed procedure that accompanies the updated policy. That is also attached for review by the Board. Both are presented with the red-lined edits so that members of the Board (and public) can see the changes to the current policy.  

Policy 08.5 – Recommend deletion. Nothing in the applicable KRS requires a separate policy and the language in policy 08.5 is contained within the language of already existing policy 01.111.

• Cov. Independent School District Policy - Evaluation of Superintendent.docx
• Cov. Independent School District Policy - Evaluation of Superintendent.pdf
• Covington Policy Update 01.111-AEMedits&Comments(5072782.1).docx
• Covington Policy Update 01.111-AEMedits&Comments(5072782.1).pdf

August 12 ~ Holmes Middle School 6^th – 7^th grades Grade Back-to-School Event, 4 p.m.- 6 p.m.

August 13 & 14 ~ 4^th Annual Professional Development (PD) Academy, Holmes High School 

August 13 ~ Holmes Middle School 8^th grade Back-to-School Event, 4 p.m. – 6 p.m.

August 14 ~ Covington Board of Education Regular Meeting, 25 E 7^th Street, 5:30 p.m.

August 18 ~ Opening Day for Staff, 8:30 a.m., Jack Moreland Auditorium 

August 19 ~ Professional Development Day, #1

August 19 ~ Latonia Elementary Meet the Teacher Night, 4 p.m. – 6 p.m.

August 20 ~ Glenn O. Swing Elementary Back-to-School Event, 4 p.m. – 6 p.m.

August 20 ~ John G. Carlisle Elementary Back-to-School Event, 4 p.m. – 6 p.m.

August 20-22 ~ Staff Planning Days, Schools Closed 

August 21 ~ Holmes Middle School 6^th Grade Orientation, 9 a.m. – 11 a.m.

August 21 ~ Holmes High School Back-to-School Event, 4 p.m. – 6 p.m.

August 21 ~ Sixth District Elementary Back-to-School Event, 4 p.m. – 6 p.m.

August 22 ~ Ninth District Elementary Back-to-School Event, 4:30 p.m. – 6:30 p.m.  

August 23 ~ TEAM Athletic Hall of Fame, 6 p.m., Radisson Cincinnati Riverfront

August 25 ~ First Day for K-12 students

August 25-29 ~ James E. Biggs Early Childhood Back-to-School Event (scheduled individually)

August 28 ~ Covington Board of Education Regular Meeting, 25 E 7^th Street, 5:30 p.m.

September 1 ~ Labor Day, Schools and Offices Closed 

September 2 ~ First Day for Pre-School Students 

Visit EventLink.com for all spring athletic schedules. GO BULLDOGS!

Pursuant to KRS 61.810 (1) the Board may go into executive session.