This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

• Full name
• Address
• Comments you would like addressed to the Covington Board of Education

The personnel actions listed on the exhibit have taken place since the board meeting on March 24, 2022.

• Personnel Exhibit 04-28-2022

In order to meet an Individualized Education Program (IEP) for some students, it is necessary to contract with an outside agency to provide Occupational Therapy for the 2022-23 school year.

Attached is the contract.

• OT Contract 2023SY

In order to meet an Individualized Education Program (IEP) for some students, it is necessary to contract with an outside agency to provide Physical Therapy for the 2022-23 school year.

Attached is a copy of the contract with Empower House.

• PT Contract 2023SY

It is proposed to submit a joint application with Covington Partners as the fiscal agent to the Office of Juvenile Justice Delinquency Program (OJJDP) to enhance the mentoring program.  Through this grant, OJJDP will assist youth and their families negatively affected by opioids and other drugs, especially youth in underserved communities who will benefit the most from prevention and intervention programs. This program supports the implementation and delivery of mentoring services to youth who are currently misusing or dependent on drugs (including opioids, stimulants, and other licit or illicit drugs), youth at risk for misusing drugs, and youth with family members who are currently misusing or dependent on drugs. Mentoring services can be one-to-one, group, peer, or a combination.  Applicants must initiate mentoring services to youth who are 17 years old or younger at the time of admission to the program. Mentors must be an adult (age 18 or older), or in cases where peer mentoring models are being implemented, an older peer and under adult supervision. Funding is encouraged to support new mentoring matches, but can also support existing mentoring matches through program completion.  Funding is $625,000 for three years.  

Amend Board Policy attached to clarify classified experience. Language requested to be removed is indicated with a strike through. Language to be added is underlined in blue.

• AE03.221

Request to opt in to HB 678 to allow districts greater flexibility in construction projects. 

• KSBA SAMPLE Board Resolution Electing to Opt In to HB 678_04122022
• Memo re_ HB 678 (School Construction)(2567748.1)(1).pdf

Application for SUPPORT TEACHER ENGAGEMENT AND PROFESSIONAL PIPELINE (STEPP) GRANT from KDE to offer tuition support for paraeducators who wish to become teachers for Covington Independent Public Schools.

This benchmark testing program will help to accurately assess student mastery of standards in alignment with our district curriculum map. Pearson will use our curriculum map to generate three benchmark assessments per year in the areas of reading, math, science and social studies for K-8 students. Benchmarks will be created for high school in the areas of English I and II, Algebra I and II, Geometry, 11^thgrade science and social studies.

Benchmark testing programs were evaluated from three different companies at various price points. Pearson was the only company willing to create items for us so that students could be tested in all subjects at all grade levels.

• Customized Reporting Overview.pdf
• Expenses to Implement Pearson Benchmark Testing.pdf
• Pearson_Covington Independent Public Schools-Revise 3.31.22.pdf

Professional services such as Auditing Services does not have to be bided out by a school district.  However, it is good business sense to bid out every 2-5 years at least.  The last time the district bided out auditing services was for the 18/19 school year.  The budget committee met in March of 2022 and discussed our options.  It is the budget committee’s recommendation not to bid out at this time and stay with Barnes Dennig. 

The auditor fee will be $21,000 (increase from FY21 of $20,300).

• audit contract 4-18-22

Student and Athletic Insurance Bid with Roberts Insurance, Richmond, Kentucky, Contract Period 7/1/22 through 6/30/23.  The Student and Athletic package would be with K & K Insurance with Zurich American Insurance Company taking Plan 1: 100% Usual & Customary with a premium of $50,183.60.  This is our current carrier for FY22.

Attached is the renewal from Roberts Insurance. Our premium stays the same from FY22 to FY23.  The budget committee met in March of 2022 and discussed our options.  It is the budget committee’s recommendation to stay with Roberts Insurance. 

• student insurance renewal 4-19-22

Attached are the results of our proposals for our property, liability and worker compensation insurance for FY23.  The district entered into a cyber-insurance policy starting in FY20.

The Property/Liability package would be with Liberty Mutual with a premium of $343,358 and the Worker’s Compensation package would be with ClearPath Mutual at $135,976.  Liberty Mutual & ClearPath Mutual were our current carriers for FY22.

The district’s current insurance provider/agent would still be with Crawford Insurance. 

CIPS Staff and Crawford Insurance have formed a safety committee to take a proactive approach on safety in our district. This committee continues to meet periodically.  Having this safety committee in place can only help decrease the number of claims & the mod factor over time for the district.  Both of these are used to determine the district’s premium.  If the district sees a decrease in both of these factors then the district could see a lower premium saving the district money.

• Covington Independent BOE 2022 Market Worksheet pricing

Information provided reflecting actual expenditures for ESSER I & ESSER II as of 3/31/22.

• ESSER I for board as of 3-31-22
• ESSER II spreadsheet spent as of 3-31-22

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-4 Form to reflect the final construction cost.  Please see the attached BG-4 Form.

The Finance Director is asking for approval so the BG4 can be submitted to KDE facilities for approval so that the BG5 can be done next to free up any money left in the project.  The residual amount can be used for future construction projects.  It's a lengthy approval process with KDE facilities.  The BG4 & BG5 can't be done at the same time with KDE facilities due to their FACPAC system.  The district is trying to be able to use this money on their next construction project.  

• BG4 for 21-252 4-12-22

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-5 Form to reflect the final project cost. After the BG-5 is approved with KDE, the unspent residual funds that are available can be used for other BG-1 capital projects.  Please see the attached BG-5 Form.

The Finance Director is asking for approval so the BG5 can be submitted to KDE facilities for approval to free up any money left in the project.  The residual amount can be used for future construction projects.  It's a lengthy approval process with KDE facilities.  The BG4 & BG5 can't be done at the same time with KDE facilities due to their FACPAC system.  The district is trying to be able to use this money on their next construction project.  

• BG5 20-217 4-18-22

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-5 Form to reflect the final project cost. After the BG-5 is approved with KDE, the unspent residual funds that are available can be used for other BG-1 capital projects.  Please see the attached BG-5 Form.

The Finance Director is asking for approval so the BG5 can be submitted to KDE facilities for approval to free up any money left in the project.  The residual amount can be used for future construction projects.  It's a lengthy approval process with KDE facilities.  The BG4 & BG5 can't be done at the same time with KDE facilities due to their FACPAC system.  The district is trying to be able to use this money on their next construction project.  

• BG5 21-101 4-19-22

Budget Narrative for March FY2022 monthly financial statement:

1. General fund (fund 1) – as of 3/31/22, revenue received of 39.8 million with expenses of 24.3 million.
2. Special revenue (fund 2) – as of 3/31/22, revenue received of 11 million with expenses of 11.2 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. Capital outlay (fund 310) - as of 3/31/22, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
4. Building fund (fund 320) - as of 3/31/22, revenue received of 1.3 million with expenses of $942,000.This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
5. Construction fund (fund 360) - as of 3/31/22, revenue received of $465,000 with expenses of $444,000.This fund is used to pay for the district’s construction projects.
6. Debt Service fund (fund 400) – as of 3/31/22, revenue received of $0 million with expenses of $975,000.See detailed explanation under capital outlay and building fund.
7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 3/31/22, revenue received of $227,000 with expenses of $164,000.Revenue comes in throughout the fiscal year.
8. Food service fund (fund 51) – as of 3/31/22, revenue received of 2.6 million with expenses of 1.9 million.
9. School Activity Fund (fund 25) – as of 3/31/22 revenue received of 299,000 with expenses of -2,900.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS which is done at year-end in June.

Completed 4/1/22 by Annette Burtschy

• balance sheet March 2022
• financial report March 2022
• Info on funds to help with monthly MUNIS report for board 3-12-21
• March 2022 bank account update
• March 2022 investments update

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for April 2022 board meeting

• 040722_MINUTES Reg Mtg.pdf

Employee #6560 has requested LOA beginning 03/01/2022 and returning 03/28/2022.  Leave will be unpaid.

Employee # 4250 has requested FMLA beginning 02/17/2022 and returning 05/02/2022.  Leave will be paid and unpaid.

Employee # 2931 has requested LOA beginning 03/24/2022 and returning 2022-2023 SY.  Leave will be fully paid.

Employee # 1008 has requested FMLA beginning 04/20/2022 and returning 05/15/2022.  Leave will be fully paid.

Employee #6491 has requested FMLA starting 03/28/2022 and returning 04/08/2022.  Leave is fully paid.

The 2022-2023 Custodial Bid was advertised, and ten bidders responded.  The awarded items are highlighted per company as indicated on the attached sheets based on cost, quality of item, and service. 

• 2022-2023 CUSTODIAL BID TABULATION

Pursuant to CIPS Policies 03.121 Salaries – Certified Personnel and 03.221 Salaries – Classified Personnel, the Board must approve a yearly payroll calendar.

• 2022-2023 PAYROLL CALENDAR.xlsx

Friday, June 3, 2022, 7 p.m. is the planned date and time for the 2022 Holmes High School Commencement Ceremony.  This date is based on the calendar for the 2021-2022 school year.  Attached, please find information regarding year-end closing dates.

• Holmes High School End of School Year Events

Pursuant to KRS 160.345 (8) section 2.  The local school district shall provide notice to school councils of a tentative allocation by March 1 and notice of an updated allocation by May 1 of each year for the funds and positions identified in Section 4, 5, 6, and 8 of this administration regulations for the next budget year in accordance with the administrative regulation.

• FY 2023 SBDM Staff Allocation Formula 2-1-222

Ignite Institute is a Boone County high school which provides regional programs as follows: Biomedical, Computer Science, Engineering, Education, Design, Pre-Nursing. The Memorandum of Understanding will be between Boone County School District and Covington Independent Public Schools for the 2022-2023 school year.

• Covington Regional MOU 2022-23 Final.pdf
• Covington Regional MOU 2022-23 Final_corrected.pdf

I, Mr. Alvin Garrison, Superintendent has been nominated to apply to the Leadership Northern Kentucky's Class of 2023.

Leadership NKY (LNK) formed by the Northern Kentucky Chamber. LNK is designed to help a diverse group of established community leaders gain an understanding of the strengths and challenges of the Greater Cincinnati Region and emboldens participants to act on what they learn. This 10-month long community leadership program helps participants make meaningful connections with one another and to our region, resulting in a better quality of life for all. 

Attendance is expected at monthly sessions and the overnight retreat on September 29-30, 2022 is mandatory. Missing more than two sessions will result in being withdrawn from the class without a refund of tuition.

Tuition is $3,000 for NKY Chamber members.

The application deadline is May 13, 2022 at 5pm

Selected applicants will be announced in June. Tuition must be paid within 30 days of notification of selection or acceptance in the program is withdrawn.

April 30 ~ Holmes High School Prom, The Madison, 7 p.m. - 11 p.m.

May 11 ~ KSBA Learn & Earn Webinar Series (1 hour of board training credit), see Becky if interested

May 12 ~ Regular Board meeting, Covington Board of Education at 5:30 p.m.

May 14 ~ TEAM Foundation Golf Outing, Devou Park @ 9 a.m.

May 25 ~ Latonia Elementary Carnival, 8 a.m. - 2 p.m.

May 26 ~ Last Day for Students

May 26 ~ Regular Board meeting, Covington Board of Education at 5:30 p.m.

May 27 ~ Closing Day for Staff

June 8 ~ KSBA Learn & Earn Webinar Series (1 hour of board training credit), see Becky if interested

July 13 ~ KSBA Learn & Earn Webinar Series (1 hour of board training credit), see Becky if interested

July 15-16 ~ KSBA Summer Leadership Institute, Lexington. Registration begins in May

July 18 ~ Covington Partners Golf Outing, Traditions Golf Club, 10:30 a.m.

Pursuant to KRS 61.810 (1) the Board may go into executive session.