Allen County
February 19, 2024 6:00 PM
ACBOE Regular Meeting February 19, 2024
I. Call to Order
I.A. Prayer
I.B. Pledge of Allegiance to the Flag
I.C. Roll Call
I.D. Adopt Agenda
II. Presentations or Recognitions by the Board
III. Communications
IV. Reports or Updates to Board
IV.A. Principal/School Reports
IV.A.1. ACPC Report
IV.A.2. ACIC Report
IV.A.3. JEBMS Report
IV.A.4. ACSHS Report
IV.B. Director Reports
IV.B.1. Deputy Superintendent - Brian Carter
IV.B.2. Chief Academic Officer - Melissa Biggerstaff
IV.B.3. Human Resources / Transportation - Joseph Cosby
IV.B.4. Exceptional Child Education - Heather Harwood
IV.B.5. Director of Pupil Personnel - Shane Davis
IV.B.6. Food Service - Robin Herrington
IV.B.7. Facilities / Maintenance - Kelly Grizzle
IV.B.8. Grant Projects
V.A. General Administration
V.A.1. Approval of the Allen County Board of Education Minutes - Working Session on January 15, 2024; Special Called Meeting (Nutrition and Physical Activity Forum) on January 15, 2024; and Regular Monthly Meeting on January 15, 2024.
V.A.2. Approval of Volunteer Coaches: Delbert Hoskins - ACSHS Archery, Steven Keen - JEBMS Baseball, Cory Meador - JEBMS Baseball, and Christopher Snell - ACSHS Football
V.A.3. Approval of JEBMS Fundraisers
V.A.3.a. JEBMS PTO: Butter Braids, March 2024; Food Trucks March-May 2024; Wrestling Event July 2024; Apparel Sales March 2024-July 2024.
V.A.4. Approval of ACSHS Fundraisers
V.A.4.a. ACSHS FFA: State FFA Trap Shoot, May 11, 2024; Musical: 2024 Musical Sales, March 22-23, 2024; Automotive: 2000 Chevy S-10 Truck for Sale, May 2024; FFA Alumni, Alumni Food Truck Sales, February 19 and March 11, 2024
V.A.5. Approval of Overnight and/or Out of State Trips
V.A.5.a. JEBMS: Washington DC Trip, October 5-7, 2024; Baseball: Macon Jr. High School, March 26, 2024; Portland West Middle School, April 9, 2024
V.A.5.b. ACSHS DECA Competition: Louisville, KY, March 3-5, 2024; Band: Campbellsville University, February 22-24, 2024; Winterguard Competition, Columbia Central High School, March 9, 2024; Winterguard Competition, Siegel High School, March 16, 2024; Western Kentucky Percussion Festival, Muhlenberg County High School, March 22-23, 2024
V.A.5.c. ACPC PBL Project: Nashville Zoo, April 9, 2024
V.A.6. Approval to advertise for drug testing services.
V.A.7. Approval to renew the STEP CG, LLC Contract for Year 2024
V.A.8. Acknowledge the review of Tentative FY 25 SBDM Allocations (sections 4, 5, 6, and 8).
V.B. Curriculum & Instruction
V.B.1. Grants
V.B.1.a. Acknowledge Review of Grant Updates Report
V.B.1.a.1. Grants Update
V.B.1.b. Approval of Grant Applications
V.B.1.c. Approval to accept the following grants
V.B.2. Approval to schedule Patriot Academy Graduation on Sunday, May 19, 2024-High School Auditorium
V.B.3. Approve another IAL Grant Administrative Assistant
V.C. Operations
V.C.1. District Financials
V.C.1.a. Approve Treasurers Report for January, 2024 showing a balance of $8,682,944.63.
V.C.1.b. Approve the payment of current bills for 01/10/24 through 02/13/24 in the amount of $689,611.82
V.C.1.c. Approve the Balance Sheets for January 31, 2024.
V.C.1.d. Approve the Monthly Financial Report for January 2024
V.C.1.d.1. ACPC - January 2024 Financial Report
V.C.1.d.2. ACIC - January 2024 Financial Report
V.C.1.d.3. JEBMS - January 2024 Financial Report
V.C.1.d.4. ACSHS - January 2024 Financial Report
V.C.2. Approve renewal of the Banking services with South Central Bank for the 24-25 school year (Year 4 of 4)
V.D. Personnel
V.D.1. Acknowledge review of monthly Personnel Report
V.D.1.a. February Personnel Report 2023-2024
V.D.2. Approval of Leaves of Absence per attached report
V.D.2.a. Leave of Absences 2023-2024
VI.A. General Administration
VI.A.1. Consider/ take appropriate action for the approval of P3 Project Coordinator job description/position
VI.A.2. Consider/ take appropriate action for the approval of P3 Career Counselor job description and position
VI.A.3. Consider/ take appropriate action to approve the amended Project Director stipend
VI.A.4. Consider/ take appropriate action to approve the job description and position for Transportation Director
VI.A.5. Consider/take appropriate action on the Interim Human Resource Director.
VI.A.6. Consider/take appropriate action on the first reading of 2024-25 School Calendar
VI.A.7. Consider/take appropriate action on 2nd reading of Board Policy 06.5 (Use of Buses by Outside Groups) and Acknowledge review of accompanying board procedures 09.36 AP.212
VI.A.8. Consider/take appropriate action of Findings and Plan for Improving Nutrition and Physical Activity
VI.A.9. Consider/ take appropriate action for the approval and purchase of the agreement with Diehl Consulting Group (DCG) to serve as the external evaluator for the Perkins Innovation and Modernization Grant.
VI.A.10. Consider/take appropriate action on the renewal of student accident insurance from Berkley Accident and Health.
VI.A.11. Consider/take appropriate action to create extra-duty position of ACPC Musical & Choral Director.
VI.B. Curriculum & Instruction
VI.B.1. Consider/take appropriate action on SchoolLinks' College and Career Readiness Platform
VI.B.2. Consider/ take appropriate action on approving Navigate 360 contract
VI.B.3. Consider/ take appropriate action on approving Orton Gillingham Reading
VI.B.4. Consider/ take appropriate action and acknowledge review of Board Procedure 09.121 AP.21 Petition for Early Kindergarten Entrance Policy Update
VI.C. Operations
VI.C.1. Consider/take appropriate action on approving a BG-5 for District Wide Safety Project (Phase 2) BG-21-172.
VI.C.2. Consider/take appropriate action on approving Sherman Carter Barnhart as Architech to evaluate the possibility of renovation/addition to Patriot Academy.
VI.C.3. Consider/take appropriate action on Change Order #5 for BG 22-296 Campus Air Quality Project.
VI.C.4. Consider/take appropriate action Insurance Agent of Record for 24-25 school year.
VI.C.5. Consider/take appropriate action on SCB's pay request for BG 22-296 in the amount of $2,267.34.
VII. Superintendent Report
VIII. Executive Session
VIII.A. Consider/take appropriate action to enter into Executive Session per KRS 61.810 (1)(c) for the purpose of Discussions of proposed or pending litigation against or on behalf of the public agency; KRS 61.810 (1)(f) for the purpose of discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested; KRS 61.810 (1)(k) for meetings specified by law to be conducted in private which is pursuant to KRS 156.557 (6)(c) for preliminary discussion relating to the evaluation of the superintendent
VIII.B. Adjourn Executive Session
IX. Action, if any, related to executive session
X. Adjournment