See Board Policies 03.131-03.1313 "The Superintendent shall make all appointments, promotions, and transfers of certified personnel for positions authorized by the Board and, at the first meeting following the actions, shall notify the Board of same. Such notification shall be recorded in the Board minutes."

• II. A. 2. MAY 26 BALANCE SHEET
• II. A. 2. MAY 26 MONTHLY FIN REPORT
• II. A. 2. Month Ending Financial Report (2)
• II. A. 2. Treasurer's Monthly Report (1)

Berea Independent Board of Education welcomes public comment during all regular meetings. Generally, School Board members do not respond to public comment during a meeting. The public comment period should not be viewed as an opportunity for questioning of board members or administrators, or for back-and-forth discussion or debate. It is an opportunity for members of the public to express their views regarding matters which are within the scope of the Board's decision-making authority.

Motion Passed:  Approval of the agenda as written was passed with a motion by Ms. Sarah Rohrer and a second by Dr. Jacqueline Burnside.

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Ms. Jenny Hobson and a second by Ms. Sarah Rohrer.

Approve the minutes of the board meeting on May 18,2026, requested by Christine Knight, Secretary, and recommended by Dr. Neaves, Superintendent.

• V. A. MinuteReport (71).doc

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer, requested by Mr. Sweet, Director of Finance, and recommended by    Dr. Neaves, Superintendent.

• IV. B. Food Service Report (3)
• V. B. Visa Report (9)
• V. B. Warrant (7)

Approve reimbursement to Dr. Neaves, Superintendent, for travel expenses, totaling $140.92 incurred during June, requested by Mr. Sweet, Director of Finance, and recommended by Mr. Morgan, Board Chair.

Background: Kentucky Administrative Regulation 16 KAR 2:030 specifies the requirements for emergency certification of substitute teachers. Emergency certification mandates a minimum of a high school diploma or high school equivalency diploma. This certificate is not valid for full-time employment or the replacement of the teacher of record for more than 20 consecutive days. These certificates will be issued at a Rank V and are limited to employment with the district that initiated the application.

Recommendation: Approve the utilization of Emergency Certified Substitute Teachers in accordance with the provisions set forth in Kentucky Administrative Regulation 16 KAR 2:030

Requested by Nathan Sweet, Director of Operations, and recommended by Dr. Ryan Neaves, Superintendent.

Approve the Exceptional Children's Contracts with Bluegrass Speech Therapy, Hands on Therapy, and Karen White for TVI Services. Requested by Jennifer Whitt, Exceptional Children's Director, and recommended by Dr. Neaves, Superintendent.

Approve the following Federal and State Compliance Agreements for the 2026-2027 school year:  As Superintendent of the Berea Independent School District, I declare that all the schools in our district (including private schools receiving funding from our district) are in compliance with all of the assurances listed in the Assurances document.  All pertinent information related to these assurances is available for review at the district’s central office.

• District Funding Assurances 26-27

Approve the Activity Account Budgets for BCES and BCMS/BCHS for the 2026-2027 school year.  Requested by Mr. Stepp, BCES Principal, and Ms. Caldwell, BCMS/BCHS Principal, and recommended by Dr. Neaves, Superintendent.

• DOC060826-06082026103508

This Memorandum of Agreement (MOA) is entered into, by and between the Commonwealth of Kentucky, Kentucky Department of Education ("the Commonwealth") and Berea Independent Board of Education ("the Contractor") to establish an agreement for an Educational Recovery Leader position (Kimberlee Coyle). This MOA is effective from July 1, 2026 through June 30, 2027. 

This Memorandum of Agreement (MOA) is entered into, by and between the Commonwealth of Kentucky, Kentucky Department of Education ("the Commonwealth") and Berea Independent Board of Education ("the Contractor") to establish an agreement for a Continuous Improvement Coach position (Jennifer Donnelly). This MOA is effective from July 1, 2026 through June 30, 2027. 

This Memorandum of Agreement (MOA) is entered into, by and between the Commonwealth of Kentucky, Kentucky Department of Education ("the Commonwealth") and Berea Independent Board of Education ("the Contractor") to establish an agreement for a Continuous Improvement Coach position (Paula Johnson). This MOA is effective from July 1, 2026 through June 30, 2027. 

• IV. I. Board Procedure Update Checklist
• IV. I. Board Procedure Updates

Adopt the Superintendent Evaluation Summative Assessment, requested and recommended by Mr. Morgan, Board Chairman.

Board Procedure 02.14 AP. 2 Evaluation of the Superintendent reads, "The final evaluation (summative) of the Superintendent shall be discussed and adopted in an open meeting of the Board and reflected in the meeting minutes."

Motion Passed:  Adopt the Superintendent Evaluation Summative Assessment passed with a motion by Ms. Sarah Rohrer and a second by Ms. Jenny Hobson.

Approve the renewal of contract with Fowler Bell PLLC and Teresa Combs, Board Attorney, to provide legal services for the 2026-2027 school year.  The hourly rate will be $175 per hour for Member, $150 per hour for Associate, $90 per hour for Paralegal, $70 per hour for Clerk, and $50 per hour for Runner. Requested and recommended by Dr. Neaves, Superintendent.

Motion Passed:  Approve the renewal of contract with Fowler Bell PLLC and Teresa Combs, Board Attorney, to provide legal services for the 2026-2027 school year. The hourly rate will be $175 per hour for Member, $150 per hour for Associate, $90 per hour for Paralegal, $70 per hour for Clerk, and $50 per hour for Runner passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Approve renewal of agreement with Southeast South-Central Educational Cooperative (SESC) for the 2026-2027 school year. Approval of this agreement entitles us to the following: Networking and sharing opportunities; access to professional learning sessions; face-to-face networking; advertising exposure; and access to SESC Training Facility  The cost for the 2026-27 school year is $1,854. Requested and recommended by Dr. Neaves, Superintendent.

• VI. C. SESC Membership

Motion Passed:  Approve renewal of agreement with Southeast South-Central Educational Cooperative (SESC) for the 2026-2027 school year passed with a motion by Ms. Sarah Rohrer and a second by Ms. Jenny Hobson.

Approve the second reading to rescind Policy 04.3122-Internal Petty Cash, requested by Mr. Nathan Sweet, District Finance Director, and recommended by Dr. Neaves, Superintendent.

Motion Passed:  Approve second reading to rescind Policy 04.3122-Internal Petty Cash passed with a motion by Dr. Jacqueline Burnside and a second by Ms. Sarah Rohrer.

Approve the second reading of the revised Policy 03.1231, requested by Mr. Sweet, Director of Operations, and recommended by Dr. Neaves, Superintendent.

Motion Passed:  Approve the second reading of the revised Policy 03.1231 passed with a motion by Ms. Jenny Hobson and a second by Dr. Jacqueline Burnside.

Approve the second reading of the revised Policy 03.2231, requested by Mr. Sweet, Director of Operations, and recommended by Dr. Neaves, Superintendent.

Motion Passed:  Approve the second reading of the revised Policy 03.2231 passed with a motion by Ms. Sarah Rohrer and a second by Ms. Jenny Hobson.

Approve the second reading of revised Policy 03.125, requested by Mr. Sweet, Finance Director, and recommended by Dr. Neaves, Superintendent.

Motion Passed:  Approve the second reading of revised Policy 03.125 passed with a motion by Dr. Jacqueline Burnside and a second by Ms. Jenny Hobson.

Approve the second reading of the revised Policy 03.225, requested by Mr. Sweet, Finance Director, and recommended by Dr. Neaves, Superintendent.

Motion Passed:  Approve the second reading of the revised Policy 03.225 passed with a motion by Ms. Sarah Rohrer and a second by Ms. Jenny Hobson.

Approve the renewal of the Student Accident Insurance through our Agent of Record (Linville Insurance Agency). Annual cost is $22,423, same as last year, and coverage and limits are the same. Requested by Nathan Sweet, Finance Director, and recommended by Dr. Neaves, Superintendent.

Motion Passed:  Approve the renewal of the Student Accident Insurance through Linville Insurance Agency for $22,423 passed with a motion by Dr. Jacqueline Burnside and a second by Ms. Jenny Hobson.

Approve the insurance package through Houchens Insurance Group with policies written by Obsidian Insurance (approximately $190,196.28) and  KEMI (approximately $25,028.55).  Requested by Nathan Sweet, Finance Director, and recommended by Dr. Ryan Neaves, Superintendent.

Motion Passed:  Approve the the insurance package through Houchens Insurance Group with policies written by Obsidian Insurance (approximately $190,196.28) and KEMI (approximately $25,028.55) passed with a motion by Ms. Sarah Rohrer and a second by Dr. Jacqueline Burnside.

Approve the first reading of the board policy updates as presented.  Requested and recommended by Dr. Neaves, Superintendent.

• V. K. 2026 Policy Update Checklist
• V. K. Policy Update

Motion Passed:  Approve the first reading of the policy updates as presented passed with a motion by Ms. Sarah Rohrer and a second by Dr. Jacqueline Burnside.

Consider approval of an amendment to the Superintendent's Employment Contract, removing section 2(G). All remaining terms and conditions of the contract shall remain unchanged. requested by Dr. Neaves, Superintendent, and recommended by Mr. Morgan, Board Chair.

Motion Passed:  Approve Amendment No. 1 to the Superintendent Employment Contract removing Section 2(G), Living In or Near the District, and authorize the Board Chair to execute the amendment on behalf of the board passed with a motion by Ms. Jenny Hobson and a second by Ms. Sarah Rohrer.

Accept Board Member Ms. Rohrer's resignation requested by Ms. Rohrer and recommended by Mr. Morgan.

Motion Passed:  Accept Board Member Ms. Rohrer's resignation requested by Ms. Rohrer and recommended by Mr. Morgan passed with a motion by Mr. J. Morgan and a second by Dr. Jacqueline Burnside.

Motion Passed:  Accept Board Member Ms. Rohrer's resignation requested by Ms. Rohrer and recommended by Mr. Morgan passed with a motion by Mr. J. Morgan and a second by Dr. Jacqueline Burnside.

Motion Passed:  Approve to adjourn the meeting passed with a motion by Ms. Sarah Rohrer and a second by Mr. J. Morgan.

2026 Meeting Schedule

All meetings will take place at 7:00 PM in the Kennedy Theater.

Thursday, January 15, 2026*               Kennedy Theater

Monday, February 16, 2026                  Kennedy Theater

Monday, March 16, 2026                      Kennedy Theater

Monday, April 20, 2026                        Kennedy Theater

Tuesday, April 28, 2026 5:30 PM*         MS/HS Library (Special Called Meeting)

Monday, May 18, 2026                         Kennedy Theater

Monday, June 15, 2026                        Kennedy Theater

Monday, July 27, 2026*                       Kennedy Theater (Special Called Meeting)

Monday, August 17, 2026                     Kennedy Theater

Monday, September 21, 2026               Kennedy Theater

Monday, October 19, 2026                   Kennedy Theater

Monday, November 16, 2026                Kennedy Theater

Monday, December 21, 2026                Kennedy Theater

Thursday, January 14, 2027*               Kennedy Theater