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I.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II.
RECOGNITION
III.
COMMUNICATION
III.A.
Board Report
III.A.1.
Superintendent Report
III.A.2.
Financial Report
III.A.3.
Attendance and Enrollment
III.B.
School Reports
III.B.1.
Elementary
III.B.2.
Middle School
III.B.3.
High School
III.C.
Audience Comments
IV.
ADOPTION OF AGENDA
Motion Passed: Approval of the agenda as written was passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.
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Dr. Jacqueline Burnside
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Absent
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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V.
BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Motion Passed: Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.
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Dr. Jacqueline Burnside
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Absent
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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V.A.
Minutes
Approve the minutes of the board meeting on August 19, 2024, and September 13, 2024. Requested by Christine Knight, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.
V.B.
Financial Reports
Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
V.C.
Notice of Shortened School Week - School Year 2024-2025
Approve request submitted by Mrs. Jennifer Whitt, Exceptional Children Services Director, to shorten the school day of a student enrolled at the Berea Independent School District. The student will miss approximately two hours of instruction per school week. He will miss instructional time one day per week by coming in late due to attending physician recommended therapy services on that day. The schedule may change as the child gains success or moves within necessary community based services. The following documents are on file in the Central Office:
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Minutes of ARC Meeting documenting the ARC Committee decision that a shortened school week is needed
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Copy of the student’s Individual Education Plan documenting the shortened school week
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Copy of the physician’s statement of the medical need for a shortened school week
Requested by Mrs. Jennifer Whitt, Exceptional Children Services Director and Admissions & Release Committee.
Recommended by Dr. Diane Hatchett, Superintendent.
VI.
BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A.
First Reading: Approval of Policy Revision: Community Use of School Facilities (05.3)
Recommended Action:
Approve the proposed revision to Policy 05.3, Community Use of School Facilities, to allow the Superintendent or Designee to approve or deny facility use requests based on Board-approved conditions and requirements, without requiring individual Board agenda approval for each request. Requested by Tony Tompkins Director of Operations and Recommended by Diane Hatchett, Superintendent.
Background:
The current policy requires Board approval for all facility use requests. The revised policy delegates the authority to the Superintendent or Designee to approve or deny facility use requests, following Board-approved policies and procedures. The Board will continue to oversee the development and adoption of the official application form and rental contract, as well as set rental fees.
Proposed Revision Summary:
- Grants the Superintendent or Designee the authority to approve or deny facility use requests without requiring direct Board approval for each individual request.
- Ensures the Board retains control over the development of forms and contracts, as well as the establishment of rental fees.
Motion Passed: Approve the proposed revision to Policy 05.3, Community Use of School Facilities, to allow the Superintendent or Designee to approve or deny facility use requests based on Board-approved conditions and requirements, without requiring individual Board agenda approval for each request passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.
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Dr. Jacqueline Burnside
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Absent
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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VI.B.
Approve the Working Budget for the 2024-2025
Approve the working budget for the 2024-2025 school year. Requested by Nathan Sweet, Director of Finance and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the working budget for the 2024-2025 school year passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.
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Dr. Jacqueline Burnside
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Absent
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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VI.C.
Approval to Purchase New Bus for 2024-2025 School Year
Approve the purchase of a new school bus with an estimated cost of $169,400. Requested by Charlie Owens, Transportation Director and recommended by Dr. Diane Hatchett, Superintendent.
Background: The district has identified the need to purchase a new bus to support our transportation fleet and ensure safe and reliable transport for students. During budget discussions, we proposed allocating funds for this purchase in next year's operations 2025-2026. We have since received a pricing guide that outlines the cost and expected delivery timeline for the new bus.
Details:
- Cost Estimate: $169,400 or under, with air conditioning included
- Wait Time for Delivery: 270 days (9 months)
- Estimated Delivery Date: July 2025 (if ordered by October 2024)
Recommendation: We recommend that the Board approve the purchase of the new bus at the estimated cost of $169,400 for final approval. This will ensure the bus is ordered in time for delivery by July 2025, aligning with the needs of the 2025-2026 school year.
Motion Passed: Approve the purchase of a new school bus with an estimated cost of $169,400 passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.
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Dr. Jacqueline Burnside
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Absent
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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VII.
BOARD MEMBER COMMENTS
VIII.
ADJOURNMENT
Motion Passed: Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Nathaniel Hackett.
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Dr. Jacqueline Burnside
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Absent
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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IX.
2024 Meeting Schedule
2024 Meeting Schedule
All meetings will begin at 7:00 p.m. in the Kennedy Theater except for the work session meetings and those noted.
Monday, January 22, 2024 Kennedy Theater
Monday February 19, 2024 Kennedy Theater
Monday, March 18, 2024 Kennedy Theater
Monday, April 15, 2024 Kennedy Theater
Monday, May 20, 2024 Kennedy Theater
Monday, June 17, 2024 Central Office
Monday, July 15, 2024 Central Office
Monday, August 19, 2024 Kennedy Theater
Thursday, August 22, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Friday, September 13, 2024 Central Office (1:30 p.m. - Work Session)
Monday, September 16, 2024 Kennedy Theater
Thursday, September 19, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Thursday, October 3, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Thursday, October 17, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Monday, October 21, 2024 Kennedy Theater
Monday, November 4, 2024 Central Office (5:30 p.m. Assessment – Work Session)
Monday, November 18, 2024 Kennedy Theater
Monday, December 16, 2024 Kennedy Theater
Monday, January 6, 2025 Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)
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