Amber Franceschi, District 1

Amy Hart, District 2

Billy Montgomery, District 3

Cliff Prewitt, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Demonstrates good leadership skills.
• Exhibits a winning attitude and spirit toward learning and peers.

Mercer County Elementary School - Olivia Potter

Mercer County Intermediate School – Brooklyn Aguiar

King Middle School – Maddie Steele

Mercer County Senior High School – Ella Adkins

2. Other Student Recognitions:

• Sadie Peavler - Rotary Club Speech Contest Sectional winner
• Karson Kerr - Selected to attend the Craft Academy at Morehead State University for the 2024-25 school year
• Norah Martin - FCCLA Region 15 Executive Council
• Rylan Genco - Archery Region Champion
• Trevor Ellis - Advocate Messenger Boys Basketball All-Area "Player of the Year"
• Anna Kate Drakeford - KABC 12th Region Player of the Year and Miss Basketball candidate, Lexington Herald-Leader 3rd Team All-State, Member of Kentucky Girls All-Star Team

District Art Showcase Recognitions - (KMS and MCSHS) 

• Coaches: Ashley Roach, Trinity Sinkhorn

Odyssey of the Mind (OM™) teaches students how to develop and use their natural creativity to become problem-solvers. OM brings the classroom to life as students apply what they learn and combine it with their interests and passions to solve our unique open-ended problems. OM also emphasizes teamwork, budgeting, time management, public speaking, and so much more.

3. Staff Recognitions:

Kaley Bivins- We commend Kaley Bivins for her accomplishment in successfully finishing the year-long School Financial Management Institute training and achieving certification as a Certified School Finance Manager by passing the examination. The School Financial Management Institute, a joint initiative between the UK College of Education and an advisory board comprised of education experts in Kentucky, equips participants with the knowledge and skills necessary to sit for the Certified School Financial Manager exam. Prior to this cohort, only 86 individuals in the state held this designation. Notably, Mercer County Schools currently has three individuals, including Kaley, who have attained this certification.

Jaziel Guerra- Obtained his Doctor of Educational Leadership, Ed.D from the University of the Cumberlands after successfully defending his dissertation. 

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes, but not to exceed fifteen (15) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

This section of the agenda is reserved for reports only, no action will be taken.

The Finance Officer will report to the board at this time.

General Fund Revenue:

o The district has received 85.2% of the revenue budgeted for the year at 75% through the fiscal year.
Suggests the district will receive more than what was budgeted.

General Fund Expenditures:

o Expenses of $1.5 million in March.
o The district has expended and encumbered 67.3% of the expenses budgeted for the year at 75% through
the fiscal year. Suggests the district will expend less than what was budgeted.

• March 2024 Monthly Financial Reports.pdf

The DPP will report to the board at this time.

• Attendance Report Month 8 23_24.pdf

The Chief Academic Officer will report to the board at this time.

• scan_holly.cook_2024-04-23-14-36-39.pdf

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

• Personnel Report April 2024 - Chantal Joyce.pdf

Yearly update to the 2024-2026 District Technology Report

• District Technology plan 2024-2026 Apr24 update

• MCIS Spring Board Report

The Superintendent will report to the board at this time.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• April 15 minutes.pdf
• Regular March Meeting Minutes.pdf

• MARCH 2024-BOARD PAID INVOICES - Amber Minor.pdf

I am requesting to be able to do the Art to Remember for the 2024-2025 school year. I plan to start in September and will need to get supplies shipped to me in August. This fundraiser offers parents the opportunity to purchase their child's art in the form of merchandise. Art to Remember has been a success for the MCIS art department for this school year. I would like to continue to help fund art supplies.

There is no cost to MCIS or the district. Funding will be coming from items purchased by the parents. I do not exchange any funds and everything is handled with Art to Remember.

The seniors will be going to Kings Island on Friday May 3rd. The cost will be $55 per person and will include lunch at the park. The group will ride school buses on the trip and will leave MCSHS @ 8:00 am and depart the park @ 7:00 pm to return home.

• Facilities Use Request-Volleyball.pdf

Please see attached

• Facilities Use Request-Basketball.pdf

The following items require board action, but do not require a roll call vote for approval.

Attached draft policies of 03.175, 03.273, 03.1232 and 03.2232 to further define compensation for accumulated sick leave days for certified and classified employees working less than a full contract year.

• 8_D_CERTRETCK03175DRAFTChantalJoycedocx_0
• 8_D_CERTSICKEK031232DRAFTChantalJoyce1docx_0
• 8_D_CLASSRETEG03273DRAFTChantalJoycedocx_0
• 8_D_CLASSSICKFN032232DRAFTChantalJoycedocx_0

Please see attached

• 24 25 for board approval March 24.docx updated.docx

2025-26 school calendar attached for review. 

• 25 26 for review in April approve in May.docx

The following items require board action and a roll call vote for approval.

Please see the attached contract for audit services for the 2023-24 fiscal year. Services were not bid out again this year, as they were last year, therefore the district will still utilize White & Company as the audit firm for the 2023-24 fiscal year, in the amount of $19,575, which is no increase from the prior year.

Cost will come from general fund. 

• Mercer County School District Engagement Letter 2024 To Sign
• MERCER CO AUDIT CONTRACT_202404171400.pdf

Please see the attached Builder's Risk Insurance policy information. The district must have this insurance in place during the construction phase of the new elementary school. The cost of this was already considered in the funding for the project. The cost for year one will be $39,799.

• Builders Risk - Mercer County School District.pdf
• CM 8894 - BR Extension Plus endt (1).pdf
• IM 7050.pdf

Please see attached draft contract from Cumberland Family Medical Center regarding School Based Satellite Clinics.

• 2024_School Based Agreement_Mercer_Update_2

Approval to continue to use emergency certified subs. 

• Annual Board approval to employ emergency certified substitute teachers for the 2024.pdf

Approval of Change Order #8 for a credit of ($5,200.78) for the remaining unused balance of Allowance #1 

• CO-08-2203-combined.pdf

-approval of DPO reconciliation change order for the following credits:

                - CO #2203-08-01 Beacon Roofing Supply ($3.31)

                - CO #2203-09-01 Dimensional Metals ($978.66)

                - CO #2203-15-01 Stephens Pipe and Steel ($48.24)

                - CO #2203-22-01 Liberty Tire ($1,780.00)

                - CO #2203-26-01 Lee Building Products ($0.02)

• DPO Reconciliation - Combined.pdf

Approval of LE Gregg Special Inspections change order in the amount of $2,152.25 for additional testing at sinkhole remediation (attached)*

• LE Gregg Mercer Co Athletics Change of Scope-Amended 3-14-24.pdf

A motion must be made to enter into executive session 

A motion must be made to exit executive session