Henderson County
May 20, 2024 5:30 PM
Board of Education Special Meeting
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Taylor Troutman, Jackelyn Arroyo Patena, and Laynie Rich

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #124 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

III. Students & Staff Recognition
Megan Mortis
III.A. Judge's Scholar
Rationale

April 23, 2024 Judge's Scholar - Alissa McLevain from Henderson County High School

Attachments
III.B. HCHS Welding Fabrication Team State Championship
Rationale

HCHS Welding Fabrication Team STATE CHAMPIONS for the 2nd year in a row

Harrison Shaw, Quinn Butler, Tyler Schinault

Attachments
III.C. HCHS DECA State Championship
Rationale

HCHS DECA students

Abbey Gibson and Chloe Woodard, won 1st place in Sports and Entertainment
Team Decision Making for a back-to-back 1st place win for this dynamic team.

Marietta Coots, won 1st place in Hospitality and Tourism Professional Selling. 

Attachments
III.D. Regional Athletic Director of the Year
Rationale

Regional Athletic Director of the Year - Mark Andrews from HCHS (Region 2)

Attachments
IV. Community Partner Spotlight
Megan Mortis
Rationale

 

Attachments
V. Public Participation & Recognition of Guests
Michael Waller
Rationale


VI. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #125 - Motion Passed:  A motion to approve the Minutes from April 15, 2024 regular meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII. Reports
VII.A. Strategic Plan Report
Attachments
VIII. Old Business
IX. New Business
IX.A. Approve Bidding Documents for BG 22-506 - Henderson County High School CTE Renovation Project
Chad Thompson
IX.A.1. Bid Letter of Recommendation and Tabulation Sheet
Attachments
Actions Taken

Order #126 - Motion Passed:  A motion to award the bid for the Henderson County High School Renovation Project to ARC Construction Company for a total of $3,454,565.00 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.A.2. Agreement between Owner and Contractor
Attachments
Actions Taken

Order #127 - Motion Passed:  A motion to approve the Agreement between Owner, Henderson County Board of Education, and Contractor, ARC Construction Co Inc., for the Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.A.3. Special Inspection Services Proposal
Attachments
Actions Taken

Order #128 - Motion Passed:  A motion to approve Special Inspection Services proposal for the required special inspection and construction materials testing services for the Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.A.4. BG1 Project Application Form (Revised)
Attachments
Actions Taken

Order #129 - Motion Passed:  A motion to approve the BG1 Project Application Form (Revised) for the Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #130 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.B.1. Approve Transportation Requests
Rationale

  • Military requesting buses to transport members from the Evansville Airport to South Middle School for the IRT community mission June 13, 2024 and June 27, 2024;
  • City of Henderson to use a bus for the JFK Center Summer day camps June 5-July 19, 2024;
  • Housing Authority of Henderson to use a bus for the CATS Center Summer day camps June 7-26, 2024;
  • Henderson Flash to use a bus to travel to Fulton County, KY for games this summer from June 7 - July 27, 2024; and
  • Audubon Kids Zone to use a bus for summer day camps from June 5 - July 24, 2024.

Attachments
IX.B.2. Approve Grant Applications
Rationale

  • North Middle School ($4,000 - Dollar General) to get supplemental teaching materials to help our students that are testing below the 40th percentile on MAP reading scores;
  • Gifted and Talented Department ($5,500 - Sandy Lee Songfest Grant) to extend art and drama services already in place;
  • TBJELC ($300,000 - KDE FY24 Preschool Quality Partnership Grant) to incentivize cooperative public/private partnerships between public school districts and childcare providers to develop full-day, year-round, high-quality programs for at-risk children;
  • District Wide ($500,000 to $3,000,000 - Office of Elementary and Secondary Education, Department of Education) to increase the number of credentialed school-based mental health services providers.
  • TBJELC ($800 - HC EF) to foster meaningful connections between preschool students and elderly residents of nursing homes and assisted living facilities; and
  • TBJELC ($1,000 - HCEF) to help fund Family Night and early literacy resources.

Attachments
IX.B.3. Approve Bid Recommendations
Rationale

Bid Recommendations:
RFP Auditing Services:  Audit 24
Fleet Insurance Bid #5-24-5-5
Liability Insurance Bid #6-24-5-5
Property Insurance Bid #7-24-5-5
Fleet Vehicles 3-24-5-4

Bid Renewal Recommendations:
Library Books and Supplies Bid #3-21-5-5

Attachments
IX.B.4. Approve Student Overnight Trip Requests
Rationale

  • HCHS FCCLA Regional Officers to attend the FCCLA Leadership Camp in Hardinsburg, KY May 29-31, 2024; and
  • HCHS JROTC students to attend JCLC Summer Camp in Greenville, KY May 30 - June 3, 2024.

Attachments
IX.B.5. Approve School Activity Fund Fundraiser Request
Rationale

  • Spottsville Elementary (PTA - Brick Fundraising) for teacher appreciation week.

Attachments
IX.B.6. Approve 2024-2025 School Activity Budgets and Fundraisers
Attachments
IX.B.7. Approve 2024-2025 School Fees
Attachments
IX.B.8. Approve 2024-2025 Bid List
Attachments
X. Financial
Cindy Cloutier
X.A. Auditor Contract for 2023-2024 School Year
Attachments
Actions Taken

Order #131 - Motion Passed:  A motion to approve the Independent Auditor's Contract with White & Associates, PSC as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

X.B. Tentative Budget for 2024-2025
Attachments
Actions Taken

Order #132 - Motion Passed:  A motion to approve the Tentative Budget for 2024-2025 as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Joe McGarrh.

X.C. Treasurer's Report
Attachments
Actions Taken

Order #133 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending April 30, 2024 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

X.D. Paid Warrant Report
Attachments
Actions Taken

Order #134 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between April 16, 2024 and May 20, 2024 passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #135 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 6:38 p.m. passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.