Elizabethtown Independent
May 15, 2023 6:00 PM
Board of Education Regular Meeting
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I. CALL TO ORDER
Rationale

THE May 15, 2023 REGULAR BOARD MEETING OF THE ELIZABETHTOWN BOARD OF EDUCATION IS CALLED TO ORDER

II. PLEDGE OF ALLEGIANCE
Rationale

III. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Rationale

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Actions Taken

Order #13300 - Motion Passed:  Approve Board Meeting Agenda passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes
IV. RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
IV.A. Students of the Month
Rationale

Elizabethtown High School -Brooklyn & Ashlyn Cann

TK STone Middle School- Hawke Clagett

Helmwood Heights -Kyndal House

Morningside Elementary - Alyvia Thorn

Panther Academy - Shianne Lair

Panther Place - Yaritza Soto

IV.B. 8th Grade Girls Basketball Team
Kajeana Thomas
Rationale

TKS Girls Basketball won the Hardin County Middle School Athletic Conference - 8th Grade.  Below is the list of the players for the 8th-grade team.

Caroline McCurry 

Olivia Hahn 

Mya Moore 

Emma Watts 

Symone Headspeth 

Ava Swift 

Eva Tyler 

Tracy Li 

Annie Walker 

Layla Newsome 

Charlotte McCurry 

Bailey Graham 

IV.C. EHS FBLA
Greg Spears
Rationale

Here are the students along with what they competed in and how they finished in alphabetical order.
 
First Name Last Name Competition
Placement
@
State
Landon Casey Sports & Entertainment Management 2nd
Chloe Hornback Hospitality & Event Management 2nd
Landon Huff Computer Applications 5th
Avery Powers Word Processing 11th
Braden Shearer Sports & Entertainment Management 2nd
Anna Sumrall Introduction to Public Speaking 5th
Anna Sumrall Spreadsheet Applications 6th
Michelle Zheng Community Service Project 5th

IV.D. TKS FBLA
Jessica Spears
Rationale

T.K. Stone Middle School chartered their first Future Business Leaders of America club this year and received a banner at our State Leadership Conference for receiving Platinum Level (2nd Overall) in the state of Kentucky. 
 
Of the 18 T.K. Stone Middle School students who competed at the FBLA State Leadership Conference, 5 placed in the top 2 for Business Topic that they competed in and earned the opportunity to compete at the National FBLA Conference that will be held in Atlanta, GA this June. Those who placed 3rd, 4th and 5th place will have an opportunity to attend the National Leadership Conference, depending on registration numbers.
  • Business Etiquette, Anna Huggins, Sixth
  • Business Etiquette, Mackenzie Miller, Fourth 
  • Business Etiquette, Kenedi Terstegen, Fifth   
  • Business Etiquette, Lydia Shafer, Second (National Qualifier)
  • Career Exploration, Olivia Parkerson, Sixth   
  • Career Exploration, Kyla Burley, Second (National Qualifier)
  • Digital Citizenship, Allison Burckley, Fourth  
  • Digital Citizenship, Meredith Dyer, First (National Qualifier) 
  • Exploring Economics Gavyn Bates, Third  
  • Exploring Technology, Carson Olson, Third  
  • FBLA Concepts, Katherine Ditto, Fifth   
  • FBLA Concepts, Mardiross Odabashian, Second  (National Qualifier)  
  • Financial Literacy, Cooper Proctor, Third
  • Financial Literacy, Meredith Dyer, First (National Qualifier)    
  • Leadership, Caylee Peyton, Ninth 
  • Leadership, Wade Yates, Seventh   
  • Leadership, Wyatt Shaw, Fourth   
  • Learning Strategies, Kamran Ansar, Fifth   
  • Learning Strategies, Holden McCowan, First   

IV.E. Girls Archery Region Champs
Daniel Thorn
Rationale

Rea Daugherty
Ellanor Fraley (MS)
Tyli Howard
Aniyah Hughes
Katlyn Johnson
Annethia Margraf
Avery Minor (MS)
Ashley Neal
Jessica Reynolds
Kara Smith
Adison Young

V. PUBLIC COMMENT
Discussion

No Public Comment.

VI. APPROVAL OF CONSENT AGENDA ITEMS
Actions Taken

Order #13301 - Motion Passed:  APPROVE CONSENT AGENDA ITEMS passed with a motion by Mrs. Kimbley Iman and a second by Mr. Wade Barnes.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes
VI.A. Acknowledge Receipt of the SBDM Written Reports
Rationale

Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary, Morningside Elementary and Panther Academy for review.

Attachments
VI.B. Approve Board Meeting Minutes
Rationale

Attached are the minutes from the April 17 Regular Meeting and the May 8 Special Meeting.

Attachments
VI.C. Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting for April, 2023)
Rationale

Attached are the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting, for April, 2023).  Attached are the Treasurer's Monthly Financial Report (Overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, and Vendor List.

Attachments
VI.D. Approve MOU between Communicare, Inc. and Elizabethtown Board of Education.
Rationale

Please see the attached MOU.

Attachments
VI.E. Approve EIS Summer School Salary Schedule
Rationale

Mr. Goff is requesting approval for rates of pay for staff working Summer School during June and July of 2023 

Payment will be made with Federal and State Grants.

EIS Certified Teachers - Hourly rate based on current daily rate of pay

EIS Classified Staff - $26.25/hour

College Student - $30.00/hour

College Professor - $50.00/hour

EIS Student Worker - $12.50/hour

VI.F. Approve contract for Mechanical Contractor for the HVAC/Air Quality Project at EHS
Rationale

Rationale

On April 11, 2023 the district advertised for a Mechanical  contractor for the EHS HVAC/Air Quality Project. BG 23-217 The district received two proposals.  

Lusk Mechanical

Cochran Mechanical

 

Recommendation:  Based on Low Bid Price and a Recommendation from Hafer Architect the recommendation is to Approve/Accept Lusk Mechanical for the Project for the Base Bid of 789,000.00

Attachments
VI.G. Approve Affiliation Agreement between EIS and University of Louisville
Rationale

See the attached proposed agreement.

Attachments
VI.H. Approve Petitions for Early Enrollment
Rationale

Attached are some petitions for Early Kindergarten enrollments for approval. 5 students were tested.  3 students met the requirements for early enrollment. Please see the attached applications.

VI.I. Approve Contract for General Contractor Services for EHS Engineering Classroom Renovation Project
Rationale

Consideration of Approval of the Contract for General Contractor Services for the EHS Engineering Classroom Renovation Project
Rationale

On March 28, 2023 the district advertised for general contractor services for the EHS Engineering Classroom Renovation Project.  The district received one proposal.  

 

 

Recommendation:  Approve/Accept NPM,LLC to serve as the General Contractor for the EHS Engineering Classroom Renovation Project at a cost of $30,237.50.

 

VI.J. Approve Contract for General Electric Services for the EHS Engineering Classroom Project
Rationale

Consideration of Approval of the Contract for Electric Services for the EHS Engineering Classroom Renovation Project
Rationale

On March 28, 2023 the district advertised for Electrical contractors  for the EHS Engineering Classroom Renovation Project.  The district received one proposal.  

 

 

Recommendation:  Approve/Accept Gene Ray Electric Co, Inc to serve as the Electrical Contractor for the EHS Engineering Classroom Renovation Project, at a cost of $9,650.00.

VI.K. Approve changes to the 2023-2024 Calendar
Rationale

Here is a summary of the changes:
 
November 7, 2023 - changed from an Instruction Day to a Dismissal Day (Election Day)
February 19, 2024 - changed from a Scheduled Make-Up Day to an Instruction Day
May 14, 2024 - new last day for PreSchool
May 21, 2024 - changed from an Instruction Day to a Dismissal Day (Primary Day)
May 24, 2024 - changed from a Scheduled Make-Up Day to a Professional Learning/Planning Day
June 4, 2024 - added as a Scheduled Make-Up Day
June 5, 2024 - added as a Scheduled Make-Up Day
 
This calendar consists of:
173 Instruction Days
4 Holidays
4 PD Days
4 Professional Learning/Planning Days
1 Opening Day
1 Closing Day
for a total of 187 contract days

Attachments
VI.L. Approve BG1 Project Application Form for the Air Quality Project at Elizabethtown High School
Attachments
VI.M. Approve the independent Auditor's Contract
Attachments
VI.N. Approve Helmwood Heights Beta Club
Attachments
VI.O. Approve Helmwood Heights Beta Club Stipend
Attachments
VI.P. Approve the MOU between EIS and Cumberland Family Medical Centers
Rationale

See attached.

Attachments
VI.Q. Reconvene the Local Planning Committee
Rationale

Reconvene the Local Planning Committee to update District Facility Plan

VI.R. Approve 2023 Revised Board Meeting Dates
Rationale

Mr. Goff requested that the June Board Meeting be moved back to the original date of Monday, June 19, 2023. The attached document reflects that date change.

Attachments
VI.S. Approve Volleyball HHES
Attachments
VI.T. Approve Chase Goff as Acting Superintendent
VI.U. Approve MOU between EIS and JAG KY
Attachments
VI.V. Approve Technology Salvage
Attachments
VII. THE SUPERINTENDENT HAS INFORMED THE BOARD OF EDUCATION OF PERSONNEL ACTIONS WHICH HAVE TAKEN PLACE SINCE THE LAST BOARD MEETING
Attachments
VIII. CONSTRUCTION UPDATES
IX. INSTRUCTIONAL FOCUS
IX.A. Gifted and Talented Program
Discussion

Renee Lackey and Kaleena Thompson Presented.

X. ACTION ITEMS
X.A. Approve Tentative Budget and Salary Schedules for 2023-2024
Rationale

Attached is the Tentative Budget and Salary Schedules for 2023-2024

Attachments
Actions Taken

Order #13302 - Motion Passed:  Approve the Tentative Budget and Salary Schedules passed with a motion by Mr. Wade Barnes and a second by Mr. Guy Wallace.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes
X.B. Approve Coordinator of Transportation Services and Logistics Job Description
Attachments
Actions Taken

Order #13303 - Motion Passed:  Approve Coordinator of Transportation Services and Logistics Job Description passed with a motion by Mr. Paul Godfrey and a second by Mrs. Kimbley Iman.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes
X.C. Approve Director of Communications Job Description
Attachments
Actions Taken

Order #13304 - Motion Passed:  Approve Director of Communications Job Description passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes
X.D. Approve Director of Personnel Job Description
Attachments
Actions Taken

Order #13305 - Motion Passed:  Approve Director of Personnel Job Description passed with a motion by Mr. Wade Barnes and a second by Ms. Heather Sharpensteen.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes
XI. NEW BUSINESS
XII. SUPERINTENDENT REPORT
XIII. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
Actions Taken

Order #13306 - Motion Passed:  Approve Executive Session to discuss legal matters as described in KRS 61.810(c) passed with a motion by Mr. Wade Barnes and a second by Mrs. Kimbley Iman.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes

Order #13307 - Motion Passed:  Motion to resume regular session passed with a motion by Mr. Wade Barnes and a second by Mr. Paul Godfrey.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes
XIV. ADJOURNMENT
Actions Taken

Order #13308 - Motion Passed:  ADJOURNMENT passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Kimbley Iman.

Member Votes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
Mr. Wade Barnes Yes