Board of Education Regular Meeting
April 17, 2023 6:00 PM
Panther Academy
634 N. Mulberry Street
Elizabethtown, KY 42701

Attendance Taken at 5:57 PM: 

Present Board Members:   
Mr. Paul Godfrey 
Mrs. Kimbley Iman 
Ms. Heather Sharpensteen 
Mr. Guy Wallace 
Mr. Wade Barnes 
 
I. CALL TO ORDER  
 
Rationale: 
THE APRIL 17, 2023 REGULAR BOARD MEETING OF THE ELIZABETHTOWN BOARD OF EDUCATION IS CALLED TO ORDER 

II. PLEDGE OF ALLEGIANCE  
 
III. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA  
 
Rationale: 
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review. 

Order #13287 - Motion Passed:  Approve Board Meeting Agenda passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Kimbley Iman.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

IV. RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS  
IV.A. Students of the Month  
 
Elizabethtown High School - Jase Hawkins
TK STone Middle School- Will Bennett
Helmwood Heights - Aliviah Green
Morningside Elementary - AJ Dean
Panther Academy - Aliviah Green
Panther Place - KeAjah Jackson 
IV.B. TK Stone Academic Team  
 
Rationale: 
Olivia Norris from TKS placed 6th at State Governor's Cup in written composition
The TKS FPS team (Lily Gay, Quinn Berkshire, Tinley Carroll, Meredith Dyer) placed 2nd at region and advanced to State as well.   
IV.C. EHS Basketball Region Champs  
IV.D. Beacon of Light Award - Mrs. Kim Iman  
IV.E. Perfect Score - ACT Kate Shirts  

V. PUBLIC COMMENT  

VI. CONSIDERATION OF APPROVAL OF RESOLUTION DECLARING TEACHER APPRECIATION WEEK  
 
Rationale: 
Teacher Appreciation Week is celebrated  the first full week of May, from May 8 through May 12, 2023 with National Teacher Appreciation Day slated for Tuesday, May 9. 
Below is a resolution declaring Teacher Appreciation Week May 8-12 and Teacher Appreciation Day, May 9, 2023.  
This resolution will be presented to each school building in appreciation for the services and many contributions of our teachers.
RESOLUTION

TEACHER   APPRECIATION   WEEK
          
WHEREAS,  America  depends  upon  successful schools to meet the needs of every child, and
          
WHEREAS,  America's schools are experiencing a transformation in how teaching and learning occurs, and
 
WHEREAS,  Kentucky  has implemented the most dramatic reform of schools ever legislated in America, and
          
WHEREAS,  teachers  are  challenged daily to implement reform by reaching  out  to  every student regardless of ability, interest in  learning,  social  or  economic  background, handicap, race, religion, creed, or ethnic  origin,  and  to  provide  the assistance   and   guidance   necessary  for  full  intellectual development, and
 
WHEREAS,  each  of  us  can  recall  the personal attention that teachers  gave  to  us as we made important decisions during the formative years of our lives, and
       
WHEREAS,  teachers  are  molding lives and shaping the future of our next generation, and
        
WHEREAS,  teachers in the Elizabethtown Independent Schools are among the best in the nation and deserve the deepest respect and admiration of our citizens.
        
NOW, THEREFORE  BE  IT RESOLVED that the Elizabethtown Board of Education recognizes May 8-12, 2023, as Teacher Appreciation Week and May 9, 2023 as National Teacher Appreciation Day. This is a time for public recognition of the contributions provided by the teacher toward the development of this community and for the influence of the teacher upon the lives of each of us.

Order #13288 - Motion Passed:   passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Kimbley Iman.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

Order #13289 - Motion Passed:   passed with a motion by Mr. Paul Godfrey and a second by Ms. Heather Sharpensteen.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

VII. APPROVAL OF CONSENT AGENDA ITEMS  

Order #13290 - Motion Passed:  APPROVE CONSENT AGENDA ITEMS passed with a motion by Mrs. Kimbley Iman and a second by Mr. Wade Barnes.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

VII.A. Acknowledge Receipt of the SBDM Written Reports  
 
Rationale: 
Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary, Morningside Elementary and Panther Academy for review. 
VII.B. Approve Board Meeting Minutes  
 
Rationale: 
Attached are the minutes from the March 20, 2023 Regular Board Meeting and the March 28, 2023 Special Board Meeting. 
VII.C. Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting for March, 2023)  
 
Rationale: 
Attached are the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting, for March, 2023).  Attached are the Treasurer's Monthly Financial Report (Overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, and Vendor List. 
VII.D. Approve Fundraising Request for TK STone  
VII.E. Approve MOUs for Emergency Evacuation Sites.  
 
Rationale: 
Please see the attached MOUs. 
VII.F. Approve Bid Proposal for Student Accident Insurance for 2023-2024  
 
Rationale: 
For the past several years the Elizabethtown Board of Education has provided a total student accident insurance policy thru R.J. Roberts, Inc.  This policy is a secondary policy that reimburses parents for all "out of pocket" medical expenses, including deductibles.  Said policy also provides coverage for all the students involved in all school/district sponsored activities, as well as coverage for athletes during off-season training and out-of-state trips.  This student accident plan is endorsed by KSBA and KHSAA.  KHSAA provides catastrophic insurance for athletes for 10 years from the date of injury.
The cost to renew this program (including preschool) for 2023-2024 school year to include $7,500,000 Catastrophic Limit is:  Cost of policy $39,538.60
The cost to renew this program (including preschool) for 2022-23 school year to include $7,500,000 Catastrophic Limit was:  total Cost $39538.60 
VII.G. APPROVE MES VOLLEYBALL SPONSOR  
VII.H. APPROVE TWO MES BETA CLUB SPONSORS  
VII.I. APPROVE NUTRITION SURPLUS EQUIPMENT  
 
Rationale: 
PLEASE SEE ATTACHED LETTER FROM MARTY ADAMS, NUTRITION SERVICE COORDINATOR 
VII.J. Approve Early Graduation Applications Due to Hardship  
 
Rationale: 
EIS board policy 98.1132 states "Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons".  Attached are Hardship Graduation for Early Graduation requesting approval for early graduation.  These students meet all of the requirements for early graduation.  Mrs. Bush has reviewed these applications and is recommending board approval. 
VII.K. Approve/Accept Bids Received for Window Screens for School Vestibules  
 
Rationale: 
BACKGROUND:  Information pertaining to window screens for school vestibules was published in the News-Enterprise on March 2, 2023, with all bids to be in the Central Office by Wednesday March 22, 2023.
 
Only one bid was submitted.
 
RECOMMENDATION:  We recommend approval to purchase of vestibule window screens from the BSN SPORTS. for Panther Academy, Morningside Elementary, and Helmwood Elementary.   
VII.L. Approve Service Agreement - Elevate Etown Videos  
 
Rationale: 
Please see the attached agreement, recommended by Chase Goff, Assistant Superintendent of Student Learning 

VIII. THE SUPERINTENDENT HAS INFORMED THE BOARD OF EDUCATION OF PERSONNEL ACTIONS WHICH HAVE TAKEN PLACE SINCE THE LAST BOARD MEETING  

IX. CONSTRUCTION UPDATES  
IX.A. Consideration of Approval of the Contract for Architectural Services for the TKS Renovation/Addition Construction Project  
 
Rationale: 
On March 14, 2023 the district advertised for architectural services for the T.K. Stone Renovation/Addition Construction Project.  The district received three proposals.  
Rosstarrant Architects
Hafer Architects
Studio Kremer Architects
 
Recommendation:  Approve/Accept Rosstarrant Architects to serve as the Architectural Firm for the T.K. Stone construction project. 

Order #13291 - Motion Passed:  Approve/Accept Rosstarrant Architects to serve as the Architectural Firm for the T.K. Stone construction project passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

IX.B. Consideration of Approval of the Contract for Construction Management Services for the TKS Renovation/Addition Construction Project  
 
Rationale: 
On March 14, 2023 the district advertised for Construction Management services for the T.K. Stone Renovation/Addition Construction Project.  The district received two proposals.  
Alliance 
Jenkins Essex
 
Recommendation:  Approve/Accept Alliance to serve as the Construction Manager for the T.K. Stone construction project. 

Order #13292 - Motion Passed:  Approve/Accept Alliance to serve as the Construction Manager for the T.K. Stone construction project passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Wade Barnes.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

X. INSTRUCTIONAL FOCUS  
X.A. Professional Learning  
 
Rationale: 
Please view the presentation at this link: 
https://docs.google.com/presentation/d/1Wgv9axcwoqy51I4X9IADxyZ7qqHOaAoKg9KjOwUMkn8/edit?usp=sharing
 
Or the attached PDF. 

XI. ACTION ITEMS  
XI.A. Approve New Teacher Support Coach Job Description  

Order #13293 - Motion Passed:  Approve New Teacher Support Coach Job Description passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Wade Barnes.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

XI.B. Approve Elementary Literacy Coach  

Order #13294 - Motion Passed:  Approve Literacy Coach passed with a motion by Mrs. Kimbley Iman and a second by Mr. Paul Godfrey.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

XI.C. Approve Elementary Math Coach  

Order #13295 - Motion Passed:  Approve Elementary Math Coach passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

XII. NEW BUSINESS  

XIII. SUPERINTENDENT REPORT  

XIV. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)  

Order #13296 - Motion Passed:  Motion to move into Executive Session to discuss Personnel Matters, pursuant to KRS 61.810(f) passed with a motion by Mr. Paul Godfrey and a second by Mr. Wade Barnes.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         	Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

XV. ADJOURNMENT  

The meeting was adjourned by consensus at 8:10 pm.

_____________________________________
Chairperson

_____________________________________
Superintendent