Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

• 24-25_ Board Presentation_ HMS.pdf

The Steelyard project is a transformative redevelopment effort in Covington's Westside neighborhood, aimed at converting a deteriorating 130-year-old industrial building at 1564 Banklick Street into 39 rental housing units. Led by Orleans Development, this adaptive reuse project will revitalize a long-neglected site, supporting economic growth, housing affordability, and environmental remediation. 

School Tax Implications: Expected to generate $490,697 in net new tax revenue for Covington Independent Public Schools over 20 years.

• [Modified Document] Agreement In Lieu of Taxes Orleans Project in Covington.pdf
• Orelans Development_document03-11-2025-144614(5007730.1).pdf

We had ten vendors bid on our custodial items. Attached are the results of the bids. The awarded items are highlighted per company as indicated on the attached sheets based on cost, quality of item, and service. 

• 25-26 Custodial Bid Results

The Director of Special Education recommends adding two positions to the special education department.  Currently, there is one full-time Occupational Therapist employed by Covington Independent Public Schools providing necessary services according to Individual Education Programs as a related service for students.  The recommendation is for a second full-time Occupational Therapist and a half-time Physical Therapist to be added as employees of the Covington Independent Public Schools.  This will result in two full-time Occupational Therapists districtwide, and one half-time Physical Therapist districtwide.

At this time, we rely heavily on contracted occupational and physical therapy services.  These are more difficult to monitor and provide less consistency than will be possible through employees in these positions.  Cost for employees would be comparable to contracted services.  Occupational and Physical Therapy services are only provided to students within the context of special education and are billable to Medicaid for recovery of a portion of costs to the district. Please see related materials for cost comparison, longitudinal student services breakdown, and Medicaid reimbursement information.

Recommended change to the salary schedule to include “physical therapist” at the same daily rate as an occupational therapist as a classified employee. 

• Special Education Staffing March 2025

This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures.  This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s monthly enrollment figures.

• 24-25 Month 6 W-Chronic
• 24-25 Month 7 W-Chronic

KDE requires us to include in our calendar, the maximum number of makeup days we have used in a single year, within the past five years. The number was two for the 24/25 school year.

This past winter we used three whole days for inclement weather on the following dates: January 6,7 and 8, 2025. 

The following changes were made to the original calendar submitted to KDE.

Amended Calendar must be submitted to KDE no later than June 30^th.

January 6, 2025              Teacher Planning Day Snow Day

January 7, 2025              Snow Day

January 8, 2025              Snow Day

January 10, 2025            NTI

January 17, 2025            Schools Closed Changed to Teacher

                                     Planning Day, Schools Closed for 1/6/25

January 21, 2025            NTI

January 22, 2025            NTI

May 30 2025                   Closing Day for Staff, Schools Closed

                                      Changed Teacher Planning Day, Schools Closed for 1/7/25

June 2, 2025                   Changed Teacher Planning Day, Schools Closed

June 3, 2025                   Closing Day for Staff

June 2-3, 2025                Possible Make-up days

• 2024-2025 EOY Amended Official School Calendar BAP 1-11-24 - Copy

KDE requires us to include in our school calendar, the maximum number of makeup days we have used in a single year, within the past five years. We used three full days in 2024-2025 and need to amend the 2025-2026 to add an additional makeup day.  We also added the first day of preschool.

• 2025-2026 BOY Amended Official School Calendar 3-24-25

The personnel actions listed on the exhibit have taken place since the board meeting of 03/13/2025. 

• PersonnelExhibit04032025_0.pdf

Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.

The Board of Education instructs the administration to contract with a qualified vendor to conduct a comprehensive compensation study for all certified and classified staff, including supplemental contracts. This will include but not be limited to teachers, administrators, and support personnel.

The consultant shall perform the following:

Review job descriptions and conduct job analysis with employees

The proposed compensation study shall be used to determine appropriate compensation for duties/responsibilities and recommendations for appropriate salary ranges for all positions

The proposed compensation study shall be used to determine:

- potential pay compression issues and alternative solutions

- analysis of compensation for extra duties, for extra- and co-curricular activities, as well as professional staff duties such as department chairs and staff development

- an evaluation of the various work calendars for certified and classified salaried positions

- administrative salary structure and criteria for determining the appropriate administrative additive for various levels of leadership

- evaluation against benchmark peers including other school districts, other governmental and/or educational entities and like-sized industry, both local and state market conditions

- evaluation to update and/or create job descriptions as needed to uniformly reflect distinguishing characteristics, essential job functions, minimum qualifications and level of education, and licensing and certification requirements

The study shall include specific matrix criteria for considering the appropriate administrative additive when determining total compensation for an administrative leadership position. Specific to the Administrative Additive:-

-Identify criteria/rubric for determining the salary level for administrators and any triggers for change in those levels (enrollment, staff, additional duties, etc.)

-School level (Principal, Assistant Principal, Behavior Coaches, Instructional Coaches, School Administrative Managers, etc.)

-District level certified administrators (Assistant Superintendents, Executive Director, Director of Pupil Personnel, Director of Special Education, etc.)

-District level non-certified administrators (Director of Transportation, Director of Food Service, etc.)

-Identify criteria/rubric for determining when a position would qualify to be reclassified as an “administrative” position based on change/addition of duties.

The consultant shall:

-Make recommendations for adjustments to assure internal equity and external competitiveness

-Perform analysis of fiscal impact of implementing proposed changes as well as a proposed implementation schedule

-Assist in developing a communication plan for any changes being implemented

-Provide documentation and related tools to the District to independently maintain any strategies implemented

-Present findings to the Superintendent Cabinet and CIPS Board of Education

-Compensation study to evaluate classified hourly positions against benchmark peers and local market conditions and make recommendations to assure external competitiveness and internal equity

-Determine adequate staffing at the district level for operational and support areas and make recommendations to assure external competitiveness and internal equity

-develop class specifications and a workforce planning tool for operational “trade” and support positions, including a measurable formula for determining staffing allocations to meet operational needs

-the study shall include measurable staffing allocation triggers/formula for the various support positions

Tentative SBDM Allocation 2025-26 based on enrollment prior to May 1st.

Initially, we use the enrollment at the end of the 5th attendance month, the SBDM allocation formula and staffing.

The school SBDM allocation was last updated in September of 2023.

By March 1, 2025, the district must give a projection of the 2026 SBDM staffing allocation.

By May 1, 2025, the district must give the SBDM Councils a revised staff allocation based on more accurate end-of-year numbers.

By September 15, 2025, the SBDM Council will get another revised allocation based on actual enrollment.

This is the May 1st Allocation based on enrollment numbers during the month of April 2025.

The attached documents may change slightly due to Budget Committee adjustments and Cabinet committee recommendations prior to the second Board Meeting in April.  Any changes will be addressed during that meeting by Mr. Grein.

• FY2025SBDMStaffAllocationFormula282024_0 (1).pdf
• FY2026SBDMStaffAllocation3252025_0.pdf

• Pearson 23-24 vs 24-25 (final).pdf

Per the recommendation of the Policy Committee, attached are the first readings for policies: 

• 01.111, District Planning
• 04.1, Budget Planning and Adoption
• 04.61, Gifts and Donations
• 09.15, Student Fees

• 01.111 with Changes _First Reading.pdf
• 01.111_Current Policy 01AX111 (10).pdf
• 04.01_Current Policy 04BC1 (5).pdf
• 04.1 with Changes_First Reading.pdf
• 04.61 with Changes _First Reading.pdf
• 04.61_Current Policy 04A61 (2).pdf
• 09.15 with Changes_First Reading.pdf
• 09.15_Current Policy 09M15 (1).pdf

This June, the District’s five-year contract with AltaFiber for internet service will come to an end. A new contract has been established and is now ready to present to the Board for approval.

The Memorandum of Agreement (MOA) is hereby entered into by and between Marine Corps and Holmes High School for the continued establishment of a Junior Reserve Officers' Training Corps (JROTC). The purpose of the JROTC program is to instill in students in United States secondary educational institutions the values of citizenship, service to the United States (including an introduction to service opportunities in military, national, and public service), personal responsibility and a sense of accomplishment. 

• MOA MCJROTC 2024-2025 Until (4).pdf

April 7-11 ~ Spring Break, Schools Closed

April 14 ~ Staff Planning Day, No Students

April 15 ~ Parent Cafe for EL Families, Sixth District Elementary, 4:30 p.m. - 6:30 p.m. 

April 16 ~ Kindergarten Open  House, Ninth District Elementary, 10 a.m., AM Session and 4:30 p.m., PM    Session

April 16 ~ Kindergarten Open  House, John G. Carlisle Elementary, 5 p.m. - 6:30 p.m.

April 18 ~ Kindergarten Open House, Latonia Elementary, 5 p.m. - 6:30 p.m. 

April 18 ~ Class Act Nominations Due

April 18 ~ Mid Term Reports go home and posted to the Parent Portal

April 24 ~ Covington Board of Education Regular Board Meeting, 5:30 p.m., 25 E 7th Street

Pursuant to KRS 61.810 (1) the Board may go into executive session.