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I.
Moment of Silence
Welcome to the June 10, 2013, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meetings
The minutes of the May 28 regular meeting and June 1 special meeting are presented for your review and approval.
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the May 28, 2013, regular meeting and June 1, 2013, special meeting.
Order #2013-93 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the May 28, 2013, regular meeting and June 1, 2013, special meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for June 10, 2013.
Order #2013-94 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for June 10, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
IV.A.
Student Demonstration from Olmsted Academy North Students
Since the beginning of the school year, Dr. Gary Rivoli of the Speed School of Engineering and students in the University of Louisville’s (UofL) Rocket Club have been working with eighth-grade engineering club students at Olmsted Academy North.
The UofL Rocket Club members were very impressed with the Olmsted Academy North students’ work ethic, attitude, and curiosity; therefore, they encouraged the Olmsted students to participate in UofL’s Engineering Expo.
The Expo provided the Olmsted students with the opportunity to meet other engineering students, to work on a LEGO project with the president of the LEGO company, and to see a workshop on 3-D printing.
Olmsted Academy North students Tommy Phan, Jose Salazar, and Adam Bell built a bottle rocket that soared higher than 150 feet in the air and won them the prize for the highest altitude achieved. Olmsted Engineering Club members Jerell Burton, Micah Davis, Drue Yates, Cameron Malone, Joseph Magruder, and Jon Denham also participated in the Expo.
Tonight, the Olmsted Academy North students will talk about their learning partnership with Dr. Rivoli and the UofL Rocket Club, what they have taken from this experience, and how they will use what they have learned in their future education and endeavors.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education receive a student demonstration of learning from Olmsted Academy North students.
IV.B.
Recognition of Jing Jing Xiao
Jing Jing competed against approximately 200 students from across the nation to win the National Junior Science and Humanities Symposium (JSHS).
JSHS is a science, engineering, and mathematics research competition open to high school students. Students compete in a regional symposium by orally presenting the results of their original research. Students who win the regional competitions receive the honor of traveling to compete at the national level for scholarships and other awards.
The mission of JSHS is to promote research in the sciences, engineering, and mathematics at the high school level; to recognize the importance of this research and its application; to encourage and increase the interest of students in these areas of studies and to publicly recognize them for their exemplary accomplishments; to expand research opportunities for talented, research-oriented students; and to increase the number of trained scientific and engineering students prepared to conduct research and development that is vital to our nation’s future.
Jing Jing won the regional JSHS, beating out the top research students from all over the Commonwealth of Kentucky.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Jing Jing Xiao, a student at duPont Manual High School, for winning the National Junior Science and Humanities Symposium.
IV.C.
Recognition of duPont Manual High School Students
Karan, Richard, Sanjane, Nivedita, and Jay won cash awards totaling $3,500 for winning second-, third, and fourth-place honors in the Intel International Science and Engineering Fair (ISEF) competition.
The ISEF was created in 1950 and is the nation’s largest international pre-college science competition for students in grades 9 through 12.
Each year, more than 1,500 high school students from more than 70 countries, regions, and territories compete in this premier global science competition by showcasing their independent research as they vie for more than $3 million in awards.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Karan Babbarwal, Richard Gunasena, Sanjane Rane, Nivedita Khandkar, and Jay Kumar, students at duPont Manual High School, for winning second-, third-, and fourth-place honors at the Intel International Science and Engineering Fair competition and receiving a cash award from the American Physiological Society.
IV.D.
Recognition of Susan Buehner
Susan is one of nine exemplary science teachers selected to receive the distinguished Amgen Award for Science Teaching Excellence award.
In honor of her outstanding professional accomplishment, she received an unrestricted cash award of $5,000 and a restricted $5,000 grant to be used to enhance her school’s science program, for science resources, or for the professional development for the school’s science teachers.
The awards program was created in 1992 and recognizes exceptional science teachers who exemplify creativity and effective teaching methods in the classroom, who demonstrate the ability to motivate students to learn, and who are committed to enhancing science education.
Amgen is a global biotechnology company that discovers, develops, manufactures, and markets cost-effective human therapeutics for serious illnesses based on advances in cellular and molecular biology.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Susan Buehner, a teacher at Brandeis Elementary School, as a 2013 Amgen Award for Science Teaching Excellence recipient.
IV.E.
Recognition of 15th District Parent Teacher Association
In March, the National Parent Teacher Association (PTA) presented the 15th District PTA with the 2013 Local/District/Regional PTA Outstanding Advocacy Award.
This award recognizes a PTA that has demonstrated exemplary leadership, dedication, and efforts to have a positive impact on legislative and/or regulatory policy that supports the PTA’s mission and goals. The honorees’ efforts must include an education/learning component for PTA members and the community at large.
The 15th District PTA was recognized with this distinguished award for its efforts to educate parents on the Kentucky Common Core State Standards. The PTA worked diligently to reach as many parents as possible by working with partners locally and across the state to ensure that families from various ethnic and minority backgrounds received information in their native language.
Currently, more than 11,000 parents have received training and resources on the Common Core State Standards.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize the 15th District Parent Teacher Association for receiving the National PTA Local/District/Regional PTA Outstanding Advocacy Award.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.V.
Order #2013-95 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.V. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Descriptions
To continue to support effective and efficient operations of the School and Community Nutrition Center, the attached job descriptions have been added or modified to reflect current job responsibilities:
- New Position: Coordinator Food Procurement
- New Position: Coordinator Menu Planning/Special Dietary Needs
- New Position: Supervisor Child and Adult Care Food Program and Summer Food Service Program
- Modified Position: Catering Operations Assistant changed to Operations Assistant
- Change Length of Work Year from 260 to 220 Days: Supervisor Fresh Fruit and Vegetable Program
- Delete Position Effective July 1, 2013: Catering Supervisor
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for School and Community Nutrition Services.
V.D.
Approval of Organizational Charts
To continue to support the effective and efficient operations of central office administration and in compliance with the recommendations of the Curriculum Management Audit, the organizational charts for Curriculum Management and Recruitment and Development are submitted to request the following changes:
- Move one (1) Specialist II from Director Curriculum Management to Director Recruitment and Development.
The organizational chart for School and Community Nutrition Services is submitted to request the following changes:
- Change indirect reporting relationship of two (2) Accounts Payable and Approval Clerks from Director School and Community Nutrition Services to Coordinator Records and Reports;
- Decrease length of work year for one (1) Supervisor Fresh Fruit and Vegetable Program from 260 days to 220 days;
- Increase length of work year for six Consultants School and Community Nutrition Services from 187 days to 215 days;
- Add one (1) Supervisor Child and Adult Care Food Program and Summer Food Service Program (220 days);
- Change job title of one (1) Catering Operations Assistant to Operations Assistant and change reporting relationship from Catering Supervisor to Manager Nutrition Service Center;
- Add one (1) Coordinator Food Procurement (220 days);
- Add one (1) Coordinator Menu Planning/Special Dietary Needs (220 days);
- Change reporting relationship of one (1) Nutrition Services Assistant (187 days) from Bakery Supervisor to Food Production Supervisor;
- Change reporting relationship of one (1) Nutrition Services Assistant (187 days) from Bakery Supervisor to Food Production Supervisor;
- Change reporting relationship of two (2) Nutrition Services Assistants (260 days) from Baker Supervisor to Food Production Supervisor;
- Delete one (1) Coordinator Food Procurement/Menus;
- Delete one (1) Catering Supervisor;
- Change reporting relationship of two (2) Nutrition Services Assistants (187 days) from Catering Supervisor to Food Production Supervisor and
- Change reporting relationship of one (1) Nutrition Services Assistant (260 days) from Catering Supervisor to Packaging/Assembly Supervisor.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Curriculum Management, Recruitment and Development, and School and Community Nutrition Services.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on June 10, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.
V.F.
Approval of Bids and Revised BG-1 Forms
V.F.1.
Approval of Bid and Revised BG-1 Form for House Demolition at Portland Elementary School
This project consists of limited asbestos abatement and the complete demolition of two single-family residences and their out buildings including all foundation walls, along with the removal of driveways, parking, and sidewalks.
On December 10, 2012, the Board of Education approved Godsey Associates Architects to prepare plans and specifications for Project 500-13021.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on May 14, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to HCL, Inc. for a House Demolition at Portland Elementary School for the low bid of $28,260 and approve the revised BG-1 form in the amount of $38,140.
V.F.2.
Approval of Bid and Revised BG-1 Form for Boiler Replacement at Sanders Elementary School
This project consists of the removal of one existing boiler. Two modular boilers will replace the existing boiler along with the upgrade of the existing controls.
On December 10, 2012, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 086-13024.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on May 23, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Sanders Elementary School for the low bid of $136,000 and approve the revised BG-1 form in the amount of $155,826.
V.G.
Approval of Project Completions and BG-4 Forms
V.G.1.
Approval of Project Completion and BG-4 Form for Generator Replacement at Frost Middle School
On February 13, 2012, the Board of Education approved Biagi, Chance, Cummins, London, Titzer, Inc. to prepare plans and specifications for Project 085-12033.
On May 14, 2012, the Board approved awarding a contract to Link Electric Co. as the low bidder.
Biagi, Chance, Cummins, London, Titzer, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Link Electric Co. for the Generator Replacement at Frost Middle School, for a total construction cost of $101,473.67.
V.G.2.
Approval of Project Completion and BG-4 Form for Expansion of Medical Arts Program at Moore Traditional School
On October 11, 2010, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 155-11002.
On June 27, 2011, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.
Studio Kremer Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to E.H. Construction, LLC for the Expansion of the Medical Arts Program at Moore Traditional School, for a total construction cost of $272,591.92.
V.G.3.
Approval of Project Completion and BG-4 Form for 2012 Concrete Repairs for Sedam Contracting Company
On April 30, 2012, the Board of Education approved assigning the JCPS Facilities Planning Unit to prepare plans and specifications for Project VAR-12046.
On June 25, 2012, the Board approved awarding a contract to Sedam Contracting Co. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Sedam Contracting Co. for the 2012 Concrete Repairs at Various Schools, for a total construction cost of $9,850.
V.G.4.
Approval of Project Completion and BG-4 Form for 2012 Paving Package 2 at Various Schools for Sedam Contracting Company
On November 7, 2011, the Board of Education approved assigning the JCPS Facilities Planning Unit to prepare plans and specifications for Project VAR-12020.
On May 29, 2012, the Board approved awarding a contract to Sedam Contracting Co. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Sedam Contracting Co. for the 2012 Paving Package 2 at Various Schools, for a total construction cost of $46,400.
V.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.I.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• K-9 Service (For Drugs, Explosives, and Firearms);
• Print Shop Supplies (For Materials Production);
• Student Accident and Athletic Insurance (P-12);
• Custodial Supplies: Foam Hand Soap;
• Custodial Equipment;
• Digital Duplicating Machines, Parts, and Supplies;
• Lunchroom Commodities (Warehouse Delivery);
• Lunchroom Commodities (Manufacturers Only - Warehouse Delivery);
• Automotive Repair Parts and Services (Line Item);
• Amendment on Tractor & Mower Parts (Percentage);
• Amendment on Bus Body Parts and Accessories;
• Amendment on Printing: Folders, Pocket, Custom Design (For Warehouse Delivery); and
• Amendment on Flashlights, Batteries, Bulbs, Etc.
V.J.
Acceptance of Purchase Order Report
This report will inform the Board of purchase orders issued during the specified period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 9, 2013, through May 23, 2013.
V.K.
Acceptance of Voucher Report
This report will inform the Board of vouchers paid during the specified period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of May 9, 2013, through May 23, 2013.
V.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.M.
Acceptance of Donations
Atherton High School received $3,000 from the Atherton Alumni Association to be used for scholarships.
Breckinridge-Franklin Elementary School received a reconditioned Ricoh 6000 copier valued at $4,500 for the teachers’ lounge from Duplicator Sales and Service. The copier is for teacher use.
Butler Traditional High School received $500 from Jack Porter, Quail Unlimited Inc., to be used to purchase equipment for students in the archery program.
Central High School Magnet Career Academy received $2,000 from Speedway, LLC to be used to support the operations of the Speedway Store in the school and provide scholarships for seniors that are part of the Business Magnet Program.
Central High School Magnet Career Academy and Moore, Valley, and Waggener high schools received hospital beds valued at $5,600 from Norton Healthcare. The beds will be used by students in the Medicine, Health, and the Environment Professional Career Theme.
Cane Run Elementary School received $500 from the University of Louisville to be used to purchase supplies for students in the Environmental Studies Magnet Program.
DuPont Manual High School received $1,000 from Ring Tsai to be used toward expenses for the school’s participation in the Science Olympiad competition.
Fern Creek Traditional High School received five Sony cameras valued at $5,000 from Steve Staley to be used in the film department for in-class television production.
Lincoln Elementary Performing Arts School received seating risers valued at $550 from Actors Theatre of Louisville. The risers will be used in the school’s auditorium.
Moore Traditional High School received $535 from the International Chemical Workers Union Local 150. The donation will be used to offset costs for students to attend the Health Occupations Students of America (HOSA) National Leadership Conference in Nashville, Tennessee, from June 25 through 30, 2013.
Seneca High School received $21,700 from the Marshall Charitable Foundation, Inc. to be used to purchase a new scoreboard for the football stadium.
Waggener High School received $5,000 from Frank and Sheila Otte. The funds will be used to purchase sight-reading materials for the choral library, to secure a piano accompanist to aid in rehearsals and concerts, and to help with costs incurred from regular concerts, activities, and performances.
A donation of $2,700 will be distributed equally among the Youth Service Centers at the following schools: The Academy @ Shawnee, Atherton High, Butler Traditional High, Crosby Middle, duPont Manual High, Fairdale High, Frost Middle, Highland Middle, Kammerer Middle, Louisville Male High, Meyzeek Middle, Moore Traditional School, Newburg Middle, Olmsted Academy South, Seneca High, Southern High, and Westport Middle. The donation was provided to these schools because of their participation in the 2013 Youth Risk Behavior Survey administered by the Kentucky Department of Education through the Centers for Disease Control and Prevention.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $52,585 to be used as stated in the rationale.
V.N.
Acceptance of Funding from Jefferson County Public Education Foundation
Jefferson County Public Schools received $256,000 from the Jefferson County Public Education Foundation through the following donors:
Fourth Street Live! donated $5,000 to benefit Lincoln Elementary Performing Arts School students for their participation in the Summer 2013 and Spring 2014 Stage One Drama Works program.
Humana Foundation donated $1,000 to JCPS School and Community Nutrition Services to be used to pay for expenses of attending the National Nutrition Education Curriculum Standards Workshop in Washington, D.C.
Jefferson County Public Education Foundation donated $150,000 and Jefferson County Public Schools donated a cash match of $100,000 from the General Fund for a total of $250,000 for the ACT Now grant. Fairdale, Iroquois, Seneca, Valley, and Waggener high schools will each receive $50,000 to implement strategies that better prepare students for ACT testing and raise student scores on the ACT test.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $256,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.O.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V. xx through V. xx
V.O.1.
Acceptance of Grant from GE Employee Community Fund for Brandeis Elementary School
The GE Employee Community Fund is providing support to provide for the basic needs of students at Brandeis Elementary School.
The funds will be used to purchase clothing and basic hygiene items for needy students.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a grant totaling $4,500 from the GE Employee Community Fund for Brandeis Elementary School.
V.O.2.
Acceptance of World Language Immersion Grant for Hawthorne Elementary School
The World Language Immersion Project is part of a statewide initiative to help elementary schools address the World Language Program Review. The grant will fund world language programs, improve world language proficiency and cultural competency, and strengthen students' college and career readiness.
This grant will fund a Foreign Language Bilingual Immersion Program at Hawthorne Elementary School. The program takes a comprehensive, holistic approach that is founded on pairing students in a 50/50 ratio Spanish to English speakers. It will address other factors bearing on student's achievement, including exposure to Spanish language activities outside the classroom and provide opportunities for parental involvement and learning.
The grant funds will pay extended-time salaries for teacher Professional Development, purchase relevant foreign language teaching and library materials, and pay expenses for the Immersion Team to attend professional conferences.
Submitted by: Dr. Dewey Hensley
Attachment: KY Doc ID No. PON2 540 1300002429 1
Superintendent Donna Hargens recommends that the Board of Education accept a World Language Immersion grant totaling $34,997 from the Kentucky Department of Education for Hawthorne Elementary School and authorize the superintendent to sign the attached agreement.
V.O.3.
Acceptance of National Writing Project Grant for Slaughter Elementary School
The National Writing Project has awarded Slaughter Elementary School a $3,000 grant.
The funds will be used to pay for teacher professional development time and classroom materials.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $3,000 grant from the National Writing Project for Slaughter Elementary School and authorize the superintendent to sign the attached agreement to receive the funds.
V.O.4.
Acceptance of Grant from Bill & Melinda Gates Foundation and Research for Action
The Math Design Collaborative is developing math tools to support teachers in implementing the Common Core State Standards.
Crosby and Noe middle schools and Atherton and Eastern high schools are participating in the project.
This grant will support the district's participation in research intended to contribute to the evidence base for how the Math Design Collaborative tools impact student achievement.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $30,000 grant from the Bill & Melinda Gates Foundation and Research for Action in support of the district's Math Design Collaborative work.
V.O.5.
Acceptance of Funding and Approval of Agreements with Kentucky Science and Technology Corporation to Implement AdvanceKentucky Advanced Placement Teacher Training and Incentive Program of the National Math and Science Initiative
This grant will provide funding to implement AdvanceKentucky Advanced Placement Teacher Training and Incentive Program of the National Math and Science Initiative at Fern Creek Traditional, Seneca, and Southern high schools.
The primary goal of this project is to increase the number of students earning a passing score (3+) on Advanced Placement (AP) Math, Science, and English exams with a particular focus on underrepresented youth.
The focus of this model, based on successful programs in Florida and Texas, promotes early preparation and extra supports and incentives for students and is based on open enrollment practices for Pre-AP and AP courses.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept funding of approximately $125,000 from the Kentucky Science and Technology Corporation for Fern Creek Traditional, Seneca, and Southern high schools; approve the attached letters of agreement, and authorize the superintendent to sign same.
V.O.6.
Acceptance of Grant from United Parcel Service, Inc. for Career and Technical Education
United Parcel Service, Inc. (UPS) has awarded Jefferson County Public Schools a $30,000 grant for Career and Technical Education.
The funds provided by UPS will support the UPS School-to-Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.
Funding from UPS covers the cost for the Teacher of Record for the program.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $30,000 grant from United Parcel Service, Inc. for Career and Technical Education and authorize the superintendent to sign the attached agreement.
V.P.
Approval of Agreements with Kentucky Department of Education
The Kentucky Department of Education has requested that the following JCPS employees be released on a Memorandum of Agreement from July 1, 2013, through June 30, 2014:
- Jessica Jones, Educational Recovery Specialist
- Natalie Bedell, Educational Recovery Specialist
- Synthia Shelby, Educational Recovery Specialist
- Patrick Tyler Stevens, Educational Recovery Specialist
- Angela Harris, Educational Recovery Specialist
- Rhonda Niemi, Educational Recovery Specialist
- Mikaka Hardaway, Educational Consultant
- Georgia L. Hampton, Minority Superintendent Internship Program
- Shervita West-Jordon, Minority Superintendent Internship Program
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandums of Agreement with the Kentucky Department of Education for the 2013-14 school year and authorize the superintendent to sign same.
V.Q.
Approval of Lease Agreement/Land Swap Renewal with Louisville/Jefferson County Metro Government
This renewal is under the same terms and conditions as the original lease agreement/land swap and may be extended for successive terms of one year each, up to a maximum of ninety-nine years, contingent on approval by the Jefferson County Board of Education on an annual basis.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached lease agreement/land swap renewal between Louisville/Jefferson County Metro Government and the Jefferson County Board of Education.
V.R.
Approval of 2013-14 Contracts for Nonresident Pupils for Anchorage and Bardstown Independent School Districts
KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JECB provides guidance for the admission of non-resident students.
Contracts that assign Average Daily Attendance funding to districts possibly receiving nonresident students require approval by both Boards of Education.
The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education review.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached reciprocal non-resident contracts for the 2013-14 School Year for Anchorage Independent School District and Bardstown Independent School District and authorize the superintendent to sign same.
V.S.
Approval of Deed of Consolidation of Properties on Ilex Avenue and Closed Portion of Shasta Trail at Thomas Jefferson Middle School and General Warranty Deed Conveying Consolidated Property to the Jefferson County School District Finance Corporation
The Board of Education recently obtained approval from the Louisville Metro Council to close a portion of Shasta Trail adjacent to the Thomas Jefferson Middle School property related to the development of a Preschool Education Center on the property.
As a condition of the closure, certain lots on Ilex Avenue, which are owned by the Board, are required to be consolidated into the larger Thomas Jefferson Middle School property, which is owned by the Jefferson County School District Finance Corporation. In order to consolidate the properties as required by the conditions of approval of the street closure, the lots on Ilex Avenue must first be consolidated together with the closed portion of Shasta Trail, then conveyed to the Finance Corporation.
Approval of the General Warranty Deed conveying the consolidated property to the Finance Corporation, by and through its Board of Directors, is also required, and is scheduled to be recommended to the Board of Directors of the Finance Corporation on June 10, 2013, at 6:50 p.m.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Deed of Consolidation and General Warranty Deed and authorize the Superintendent to sign them.
V.T.
Approval of Board Policies: School Facilities
These proposed policies were received for first reading by the Board of Education on May 29, 2012.
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: School Facilities.
V.U.
Approval of Board Policies: Transportation
These proposed policies were received for first reading by the Board of Education on January 23, 2012.
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Transportation.
V.V.
Approval of Board Policies: Support Services (School Nutrition Program)
These proposed policies were received for first reading by the Board of Education on September 26, 2011.
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Support Services (School Nutrition Program).
VI.
Action Items
VII.
Discussion Items
VII.A.
Review of Proposed 2014–15 School Calendar
The District Calendar Committee composed of representatives from employee unions, central office departments, the PTA, Board District parent representatives and local schools developed the attached calendars.
The proposed calendars include 187 scheduled days plus two extended days for teachers and 175 days (1074 instructional hours for students). Teachers will have one day prior to the start date to set up their classrooms.
Included within the calendar are the following:
• 1074 Student Instruction Hours
• 4 Paid Holidays
• 4 Professional Development Days (3 flexible)
• 2 Gold Days
• 1 Opening Day
• 1 Closing Day
• 2 Recovery/Makeup Days
Any accrued instructional time in District calendars over the Kentucky Department of Education’s minimum is to be designated as "banked" instructional time.
All 260/261 employees have nine paid holidays. A list of recommended paid holidays for the 2014–15 school years is attached.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive information concerning the proposed 2014–15 school calendar.
Order #2013-96 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive information concerning the proposed 2014–15 school calendar. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
VII.B.
2012–13 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.
Order #2013-97 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
Order #2013-98 - Motion Passed: A motion that the Board of Education enter into executive session for the purpose of discussions relating to the preliminary evaluation meeting for the summative evaluation of the superintendent pursuant to KRS 61.810(1)(k) of the Open Meetings Act and KRS 156.557 passed with a motion by Mrs. Debbie Wesslund and a second by Mr. David Jones.
X.A.
Adjourn from Executive Session and Return to Open Session
Order #2013-99 - Motion Passed: A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
XI.
Adjournment
A recommendation to adjourn the June 10, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-100 - Motion Passed: A recommendation to adjourn the June 10, 2013, meeting of the Jefferson County Board of Education at 9:18 p.m. passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
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