• 9 14 21 Agenda Revised
• 9 14 21 Meeting Notice

Please join us for the Pledge of Allegiance.

• 09.14.21 Board Recognitions Powerpoint

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 14, 2021.

Order #2021-149 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 14, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

The District’s Nutrition Services Department worked tirelessly to ensure our students and the community at large received free, healthy meals during the pandemic. From March 2020 to August 2021, the team served more than 11.5 million meals through its curbside program. Nutrition Service workers braved all of the elements, working through rain, snow, and the summer heat to provide this invaluable service to so many in need.

The general curbside program is over, but the team continues to serve the District every day with hot meals at schools and special weekly curbside pick-ups for our Pathfinder School of Innovation students.

The good news continues with the recent announcement of an exciting grant. 39 JCPS schools have received the Federal Fresh Fruit and Vegetable Program through the U.S. Department of Agriculture. This grant means every student in these schools will have access to a variety of healthy snacks throughout the school day.  

Please join me in congratulating the entire Nutrition Services team on their extraordinary efforts during this challenging time.

Submitted by Renee Murphy 

Superintendent Martin Pollio recommends the Board of Education recognize the JCPS Nutrition Services Department for serving more than 11.5 million meals through its curbside program.

Hispanic Heritage Month starts tomorrow, September 15, and runs through October 15.

This year’s theme is “Esperanza: A Celebration of Hispanic Heritage and Hope”, which is an invitation to celebrate the culture and reflect on the important roles resilience and hope play. It is also an encouragement to reflect on all of the contributions Hispanics have made in the past and will make in the future.

We would also like to highlight the District's Latinx Employee Resource Group, whose mission is to serve and empower the Latinx community while sharing their values and strengths as a way to promote diversity within the entire JCPS community.

Together they work to create a community for Latinx JCPS staff to connect with one another while advocating for Latinx parents, students, and fellow teachers. Their goal is to also build a network of professionals and to celebrate and embrace contributions to JCPS. And lastly, they work to promote Latinx student organizations in different schools to grow and empower the next generation of Latinx leaders within JCPS.

Please join me in congratulating this group on their work to promote and celebrate diversity within JCPS and the community. 

Submitted by Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize Hispanic Heritage Month & the JCPS Latinx Employee Resource Group

Seven years ago, The Real Young Prodigy's (TRYP) got its start at Phillis Wheatley Elementary School. Today, it's more than just an elementary school extracurricular activity. TRYP is a social justice hip hop group who uses their voices to write music that educates and entertains.

The members recently got the CROWN Act approved in Louisville, and they're working on passing it on a state and federal level. It bans discrimination against a person based on their natural hair or hairstyles. The CROWN acronym stands for Creating a Respectful and Open World for Natural Hair. 

Several members of the group were just featured in Today's Woman Magazine for their work on the CROWN act.

The current members include: Andrene Flowers, Kaylin Booker, D’Angelia McMillian, Jeriah McMillian, Keshawn Johnson, Renee Robinson, Nadia Bransford, and Aaliyah Compton.

Please join me in congratulating this extraordinary group on this incredible accomplishment. 

Submitted by Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize The Real Young Prodigy's Group and their work on the Crown Act.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 9 14 21 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 14, 2021.

Order #2021-150 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 14, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the August 31, 2021, meeting are presented for your review and approval.

Attachment

• 8 31 21 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 31, 2021, meeting.

Order #2021-151 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 31, 2021, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2021, through June 30, 2022.

The estimated gross revenue generated by the 79.6 cent rate is $636,688,585. Of this amount, $42,887,717 will be allocated to the Building Fund for capital projects and debt payment on bond issues. The balance, $593,800,868, will be allocated to the General Fund to pay for educational services and operations.

Submitted by: Cordelia Hardin

Attachment

• Tax Rates Fiscal Year 2021-22

Superintendent Martin Pollio recommends the Board of Education approve the General Fund Tax Rate of 79.6 cents on real property and 79.6 cents on personal property for Fiscal Year 2021-22.

Order #2021-152 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the General Fund Tax Rate of 79.6 cents on real property and 79.6 cents on personal property for Fiscal Year 2021-22. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

Once approved by the Jefferson County Board of Education, the Working Budget will be submitted to the Kentucky Board of Education for approval as required by KRS 160.470. 

Submitted by: Cordelia Hardin

Attachments

• JCPS Working Budget Presentation
• 2021-22 Working Budget
• MUNIS Report

Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2021-22.

Order #2021-153 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2021-22. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

As stated in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, the Internal Audit Work Plan (Plan) should be developed using a risk-based methodology and the Board should annually review and approve the Plan and any changes to the Plan as well as receive periodic updates on the status of the Plan. The Plan to be approved covers the period October 1, 2021, through September 2022. The status report is based on projects included in the Plan approved in August 2020 and completed through August 31, 2021. Thus, we recommend approval of the Internal Audit Risk-Based Audit Plan to guide the internal audits and reviews during the period October 1, 2021, through September 30, 2022, and accept the report on the status of the current Internal Audit Work Plan as of August 31, 2021.

Submitted by: Amy Dennes

Attachment

• 09 14 2021 Internal Audit Update and Audit Plan - Board Presentation
• 2021-2022 Internal Audit Plan JCPS
• Status of Implementation of Management Response as of August 20 2021
• Audit Work Plan through October 2021 - Status as of August 31 2021

Superintendent Martin Pollio recommends the Board of Education approve the Internal Audit Work Plan for the period ending September 30, 2022, and receive the report on the status of the Internal Audit Work Plan for the period ending September 30, 2021.

Order #2021-154 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the Internal Audit Work Plan for the period ending September 30, 2022, and receive the report on the status of the Internal Audit Work Plan for the period ending September 30, 2021. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

As the COVID-19 pandemic continues and circumstances change affecting the health and safety of students, employees, and families, the Board and the Superintendent must make adjustments to the District response to meet the difficult challenges we face.

Every day, there are a number of JCPS students and staff not in school due to a COVID-19 diagnosis, and even more are quarantined based on contract tracing protocols. Across the community, COVID-19 cases have increased dramatically, and as have hospitalizations and ICU admissions, particularly for unvaccinated people. The District response to this stark reality, while working to continue to provide effective and equitable learning opportunities in a safe environment for students and staff, is shaped in part by the decisions and guidance of officials and experts at the federal, state, and local levels.

The New Way Forward presentation will highlight key actions that the District is already taking; summarize the provisions of Senate Bill 1, passed by the Kentucky General Assembly on September 9, 2021; discuss the recommendations for revisions to the JCPS COVID-19 School Operations Plan, to include a vaccine or diagnostic testing requirement for all District employees; and discuss the recommendation for Board authorization for the Superintendent to temporarily assign students to remote instruction.

The Superintendent is recommending the Board adopt a vaccine or diagnostic testing requirement for all District employees. This recommendation is made in light of the significant safety concerns and operational challenges due to the COVID-19 pandemic, and in recognition that COVID-19 vaccinations are effective in reducing infection, serious disease, hospitalization, and death. The JCPS COVID-19 School Operations Plan will be revised to incorporate the requirement, and will be submitted to the Kentucky Department of Education, as required by Senate Bill 1 (2021 SS).

The provisions of the proposed vaccine or testing requirement are that:

• All JCPS employees shall be fully vaccinated against COVID-19, subject to the accommodation provisions of Title VII and the ADA;
• All employees who are not fully vaccinated shall undergo COVID-19 testing, subject to Title VII and ADA accommodation provisions, at a minimum of once every other week and no more than once a week;
• The District will provide free COVID testing and time to be tested with classroom coverage when necessary;
• Employees may choose to arrange their own COVID-19 testing through a licensed medical provider;
• An employee shall not be penalized if the District fails to provide free COVID-19 testing or necessary classroom coverage; and
• Compliance with this requirement is a condition of employment with JCPS.

The Superintendent also recommends that the Board give him authorization to temporarily assign students to remote instruction, in accordance with the provisions of Senate Bill 1 (SS). The temporary assignment to remote instruction:

• Shall be no longer than is necessary to alleviate student and staff absences due to COVID-19;
• May be provided to a particular schools, grade, classroom, or group of students;
• Shall be for up to, but no more than, 20 days; and
• Shall provide student at least the minimum daily instruction required by law.

Submitted by: Amy Dennes

• A New Way Forward Next Steps Presentation
• JCPS Health Guidance Operations Plan
• Senate Bill 1 _VO
• MOU - JCAESP AFSCME 9 14 2021
• MOU - JCTA 9 14 2021
• MOU - SEIU 9 14 2021
• MOU - Teamsters Local 783 9 14 2021

Superintendent Martin Pollio recommends the Board of Education accept a report on a New Way Forward regarding the District response to the COVID-19 pandemic; approve the attached revised JCPS COVID-19 School Operations Plan that includes a vaccination or diagnostic testing requirement for all employees; and authorize the Superintendent to temporarily assign students to remote instruction.

Order #2021-155 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept a report on a New Way Forward regarding the District response to the COVID-19 pandemic; approve the attached revised JCPS COVID-19 School Operations Plan that includes a vaccination or diagnostic testing requirement for all employees; and authorize the Superintendent to temporarily assign students to remote instruction. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 14, 2021.

Order #2021-156 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 14, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Certified Leaves 2021.9.14

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Personnel Actions 2021.9.14

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on September 14, 2021.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 09-14-21 BY SCHOOL
• FIELD TRIPS 09-14-21 BY DESTINATION

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

• Summary of Organizational Changes 09 14 21

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Academic Services 2021.9.14

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Technology 2021-09-14

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Transportation

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 9-14-21

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

This easement allows Louisville Metro Public Works to have access for street and landscaping improvements along Dixie Highway and will terminate upon completion of the project.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachment

• Grant of Temporary Easement - West Broadway.8.26.2021

Superintendent Martin Pollio recommends the Board of Education receive notice of a Temporary Construction Easement for New Elementary School – West Broadway.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by: Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewals, and Amendments_09 14 21
• Amendment on Automotive_Bus Repair Parts & Services (Line Item)
• Amendment on Bus Body Parts & Accessories
• Amendment on Instructional & Office Supplies (Line Item)
• Amendment on Vehicle Paint & Related Items
• Bus Technology (Installation, Repair & Maintenance)
• Laminators, Film & Repair Service
• School Bus Mobile Digital Video Camera Mobile DVR System
• Tile & Related Items (Including Installation & Removal)

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 09 14 21
• 01 Follett School Solutions
• 02 Rutherford Learning Group
• 03 Edmentum (Amendment)
• 04 Florida Virtual School (Amendment)

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

The summary includes all professional services contracts approved as of July 1, 2021.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts 21-22

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts for Fiscal Year 2021-22.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of August 16 through August 26, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of August 16 through August 26, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of August 16 through August 26, 2021.

• July 2021 Board Financial Report
• Notes of Interest-July 2021

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended July 31, 2021.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on September 14, 2021.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report September 14 2021

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $77,629.62 to be used as stated in the attachment.

House Bill 352 (2020 Budget Bill) allocated $18.2 million for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:

• Main entrance electronic locks
• Main entrance camera
• Main entrance intercom
• Classroom door locks
• Classroom door window coverings
• Exterior door access control

The attached represents the cost of classroom window coverings at various locations.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• SSR Form - 8

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $7,920.00 from the Kentucky Department of Education for School Security Projects.

The 2021-2022 Stewart B. McKinney Homeless Education grant will assist families by providing school information, helping with enrollment and the transfer of student records, providing tutoring, and offering student support services.

Grant funds pay for salaries and benefits, professional and purchased services, and supplies. A total of $255,000 in Title I funds will also support the Homeless Education program and be used as a match. The period of performance is September 15, 2021, through September 30, 2022. The agreement does not obligate the District beyond the period of performance. This work aligns with Vision 2020 strategies 1.1.3 and 1.1.7.  

Submitted by: Dr. John Marshall

Attachment

• Agreement - Homeless Education - KDE

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $253,794 from the Kentucky Department of Education to provide homeless education services and authorize the superintendent to sign the attached grant agreement.

Louisville Metro Government will provide $159,000 for the Community Schools for Students Experiencing Homelessness Program. The grant will support seventy-five percent of the salaries and benefits for three Community Liaisons as well as pay for supplies and TARC tickets for students to attend the program. The Community Schools for Students Experiencing Homelessness will be offered at two sites. Data from the 2020-21 school year will identify where clusters of homeless students are occurring. These clusters will determine the project locations, which will be in proximity to a TARC bus line and serve high-school aged students.

The Community Liaisons and a Bilingual Community Liaison funded by Diversity, Equity and Poverty will function as Success Navigators. The Success Navigators, two per site, will organize ACT preparation and FAFSA completion events, and they will work with the District’s Transition Readiness Division to connect homeless high school students with dual credit, workplace learning, job training and other opportunities that contribute to their post-secondary success. 

The Success Navigators will link students experiencing homelessness with District and community resources that meet their essential needs: food, clothing, housing, employment, counseling and other health and human services. Teachers (using Title I funds) will provide afterschool instruction to promote student academic success. 

The project match totals $140,920. This includes twenty-five percent of the budgeted salaries ($38,420) and benefits ($13,584) for three Community Liaisons as well as an existing Bilingual Community Liaison position in the Diversity, Equity and Poverty Division ($36,097 salary and $12,799 benefits). Title I funds will pay Teacher Extra Service costs ($40,020), which are also part of the match.  The period of performance is July 1, 2021, through June 30, 2022. The grant does not obligate the District beyond the period of performance.

Submitted by: Dr. John Marshall

Attachments

• Attestation - Lou-Jeff Co Metro Govt - JCPS Comm Schools FY22.8.26.2021
• Grant Agreement - Lou-Jeff Co Metro Govt - Community Schools FY22 8.31.21

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $159,000 from Louisville Metro Government and authorize the superintendent to sign the attached Grant Agreement and Attestation.

The Wallace Foundation is launching the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality. 

After an extensive application process, the District was selected as one of eight districts across the country to work on this initiative taking place over five years, from 2021 through 2026. Wallace Foundation will make annual grants to participating districts. Throughout the project, Wallace Foundation will provide consultation and technical assistance.

The District will use grant funding in year one to support project director, leadership tracking system, professional learning communities, professional development, and Wallace Foundation networking costs. The District is also required to provide sub awards to University of Louisville, Spalding University, and Kentucky Department of Education as partners in the initiative.

This project directly supports strategy 3.1.3 in Vision 2020.

Submitted by: Carmen Coleman

Attachments

• Grant - The Wallace Foundation

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $1,790,000 from the Wallace Foundation and authorize the superintendent to sign the attached grant agreement.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Dual Credit personnel from Bluegrass Community & Technical College (BCTC) have worked with the high school staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. BCTC is a Partner Postsecondary Institution with KHEAA for that program. We are partnering with BCTC because Jefferson Community & Technical College does not offer courses or a pathway in Cinematography.

Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 2/5 KCTCS tuition (as required by the PPI agreement with the KHEAA). BCTC will not charge JCPS for reimbursement of unsuccessful student tuition when the course is taken on a JCPS campus with JCPS faculty.

Currently approved courses included in this agreement are attached. One list includes the General Education or transfer courses eligible for dual credit and the other is a list of Career & Technical Education courses by pathway eligible at BCTC.

Estimated budget impact: $0

This work supports Vision 2020 strategies 1.1.3 - Provide equitable access and 1.1.7 - Eliminate opportunity gaps.

Submitted by: Robert Moore

Attachment

• MOA - Bluegrass Community & Technical College - 2021-2022 Dual Credit.8.26.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Bluegrass Community & Technical College for dual credit courses and authorize the superintendent to sign same.

The Kentucky Department of Education has requested a revision for the following JCPS employees to be released on Memorandum of Agreement from July 1, 2021, through June 30, 2022:

Andrea Higdon, Edu Recovery Leader

Submitted by: Dr. Aimee Green-Webb

Attachment

• Higdon.Andrea.FY21-22.9.14.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

In the 2019-20 school year, nearly one of five JCPS students was behind on required immunizations. 91.7 percent of those were children living in poverty and 64 percent were children of color suggesting disparities in access to healthcare for many children in JCPS.

School districts are required to collect and report on immunization status for children, but there is no communication between the state immunization registry and JCPS data systems. This agreement will improve access to current immunization information and support efforts to reduce the transmission of communicable diseases within the District.

Submitted by: Carmen Coleman

Attachment

• Participation Agreement _ Health Information Exchange

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Kentucky Division of Health Information and authorize the superintendent to sign same.

The Destiny Discover eBook platform from Follett School Solutions will provide access to electronic books for JCPS students at any school that has purchased or will purchase electronic books and resources from Follett School Solutions. Access to electronic books will improve and support student literacy, and help students make progress toward reading proficiency. 

Follett School Solutions and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategies 3.1.2 Improve instructional infrastructure, 1.1.2 Personalize Learning, and 1.1.5 Improve student literacy.

Submitted by: Carmen Coleman

Attachment

• DSA - Follett School Solutions Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Follett School Solutions and authorize the superintendent to sign same.

On June 9, 2020, the Board approved the acceptance of a $750,000 grant from the Kentucky Department of Education for 21^st Century Community Learning Centers (21^st CCLC) in five schools in the District. Each school is receiving $150,000 under the grant.

The agreement is for the first year of the program at ESL Newcomer Academy, Foster Traditional Academy, and Slaughter Elementary; second year of the program for Iroquois; and the third year of the program for Minors Lane. 

The Kentucky Department of Education received a waiver approval under the Elementary and Secondary Education Act of 1965 Section 8401 to extend the period of availability to June 30, 2022, for 21^st Century 550F funds.  Attached is a contract modification to extend the contract end date from September 30, 2021, to June 30, 2022.

21st CCLC provides academic, artistic, and cultural enrichment for students after school and during the summer. This funding will provide a full-time on-site coordinator, extended service time for teachers, instructional assistants, and contractual costs with enrichment partners. In addition, the funding will also cover transportation costs for after-school transportation and transportation for the summer program.

The project directly supports Vision 2020 strategies 1.1.3, 1.1.5 and 1.1.7.

Submitted by: Dr. John Marshall

• KDE Contract Modification - 21st CCLC

Superintendent Martin Pollio recommends the Board of Education accept a modification to the attached contract and memorandum of agreement with the Kentucky Department of Education for a 21st Century Community Learning Grant to extend the effective date from September 30, 2021, to June 30, 2022, and authorize the superintendent to sign same.

The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation’s School Building Revenue Bonds, Series 2021B (the “Series 2021B Bonds”).

Submitted by: Cordelia Hardin

Attachment

• Board Resolutions re Finance Corporation
• Series Resolution 2021B

Superintendent Martin Pollio recommends the Board of Education approve the attached Resolutions concerning the Jefferson County School District Finance Corporation.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 9 14 21 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2021-157 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion to adjourn the September 14, 2021, meeting of the Jefferson County Board of Education.

Order #2021-158 - Motion Passed:  A motion to adjourn the September 14, 2021, meeting of the Jefferson County Board of Education at 8:26 p.m. passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.