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I.
Moment of Silence
Welcome to the March 9, 2015, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio:3 9 2015 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for March 9, 2015.
Order #178 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for March 9, 2015. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
III.A.
Recognition of Atherton High School Student Winners of 2014 Keep Kentucky Kids Safe Public Service Announcement Contest
Briana, Marilyn, Raina, Sydney, and Talitha are winners of the 2014 Keep Kentucky Kids Safe PSA statewide video contest on the risks of prescription drug abuse.
As winners of the contest, the Atherton High School students received an Apple iPad, or the cash equivalent, compliments of the National Association of Drug Diversion Investigators.
The Keep Kentucky Kids Safe Program was launched in 2010 by Attorney General Jack Conway in partnership with the Kentucky Justice Cabinet and its Office of Drug Control Policy, the Kentucky Pharmacists Association, the National Association of Drug Diversion Investigators, Operation UNITE, and concerned parents. Since the program's inception, more than 45,000 students, parents, and teachers have been educated about the dangers of prescription drug abuse, which is the leading cause of accidental death in the U.S.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Atherton High School students Briana Anderson, Marilyn Collazo, Raina Hughes, Sydney Handley, and Talitha Edwards as winners of the 2014 Keep Kentucky Kids Safe public service announcement contest.
III.B.
Recognition of Brent Peters, Kentucky Council of Teachers of English/Language Arts' English Teacher of the Year
Brent was named English Teacher of the Year by the Kentucky Council of Teachers of English/Language Arts (KTCE/LA). He was formally recognized during the KCTE/LA annual conference in February.
Brent has been involved in a range of innovative projects and educational approaches, which include teaching English through an interdisciplinary approach. This approach ties food to nutrition, history, geography, economics, social justice, pop culture, and cultural food heritage.
The award is a result of a powerful teacher collaboration to create and grow an English course called Food Lit at Fern Creek High School. It also includes Fern Creek High School students collaborating with students and communities from the Navajo Nation about ways that food studies can connect young people to school, home, and the community.
The KCTE/LA is a nonprofit service organization for the state's English and Language Arts teachers at all grade levels (kindergarten through graduate school).
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Brent Peters, a teacher at Fern Creek High School, for being named English Teacher of the Year by the Kentucky Council of Teachers of English/Language Arts.
IV.
Approval of Minutes of Previous Meeting
The minutes of the February 23, 2015, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the February 23, 2015, regular meeting.
Order #179 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the February 23, 2015, regular meeting. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
V.
Superintendent's Report
VI.
Action Items
VI.A.
Adoption of Internal Audit Charter
As prescribed by the Institute of Internal Auditors best practices, we recommend the attached Internal Audit Charter for adoption.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education adopt the attached Internal Audit Charter.
Order #180 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education adopt the attached Internal Audit Charter. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
VII.
Information Items
VII.A.
Human Resources Restructuring Plan
Dr. Michael Raisor, chief operations officer; Mark Rosen, director of Human Resources; and Aimee Green, director of District Personnel; will provide an update on restructuring since the Curriculum Management Audit of 2012.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive an update on the Human Resources restructuring plan.
Order #181 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an update on the Human Resources restructuring plan. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
VII.B.
Minority Recruitment Plan Update
Dr. Michael Raisor, chief operations officer; Mark Rosen, director of Human Resources; and Aimee Green, director of District Personnel; will provide an update on the district's minority recruitment efforts.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive an update on the district's minority recruitment efforts.
Order #182 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an update on the district's minority recruitment efforts. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.
VII.C.
Update on Number of Grading Cycles in Elementary School Student Progression, Promotion, and Grading Handbook for 2015-16
During the review and revision process of the Elementary School Student Progression, Promotion, and Grading (SPP&G) Handbook for the 2014–15 school year, teachers, parents, and staff were surveyed on a possible change to the SPP&G in which grading cycles would change from six cycles per year to four cycles per year. This change would align curriculum, assessment, and grading cycles and ensure a more systemic approach to curriculum, instruction, assessment, and grading.
Although the results were mostly favorable last year, parents indicated the need for prompt entry of grades by all teachers in Parent Portal ensuring that parents were able to monitor their child’s progress throughout the school year. Last year the SPP&G Committee decided to maintain the six grading cycles for the 2014–15 school year and District leadership asked principals to monitor timely entry of grades by teachers into Parent Portal in accordance with the JCBE–JCTA Agreement (at least once every three weeks).
This year the SPP&G Committee has again surveyed elementary and middle school teachers, parents, and staff to seek their input on the same issue—a proposal to change from six grading cycles to four grading cycles per year. This year the results were even more favorable on the survey reflecting that 93 percent of teachers/staff and 80 percent of parents were in favor of the change. Last year, 65 percent of elementary parents were in favor of changing to four grading cycles.
The SPP&G Committee is suggesting a Middle School Subcommittee be formed to further investigate and research a similar change to four grading cycles at the middle school level for the 2016–17 school year.
After the SPP&G Committee analyzed and discussed the results, they reached a unanimous decision to share this information with the board on this one portion of the SPP&G. The timeliness of the Board’s consideration and possible approval corresponds to the rollover process for all schools for the 2015–16 master schedule. Grading cycles must be built into the master schedule and this process typically occurs each year in March. If the Board approves this change, we will work with Infinite Campus to ensure this change is built into the master schedule for all elementary schools for the 2015–16 school year.
Any other recommendations and changes to the 2015–16 SPP&G handbooks will be submitted to the Board for review and approval in May or June.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive an update on a possible change from six grading cycles to four grading cycles in the Elementary School Student Progression, Promotion, and Grading Handbook for the 2015-16 school year.
Order #183 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an update on a possible change from six grading cycles to four grading cycles in the Elementary School Student Progression, Promotion, and Grading Handbook for the 2015-16 school year. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.
VII.D.
Update on Website Redesign
The website redesign will focus on presenting a crisp, sharp face to community, staff, and students.
The Communications Department is working to finalize an agreement with Fig Leaf Software. This contract will be presented to the Board on March 30.
This report will provide Board members with an update on the proposed scope of work and timeline for the redesign project.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education receive an update on the proposed redesign of the district website.
Order #184 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an update on the proposed redesign of the district website. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
VIII.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for March 9, 2015.
Order #185 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for March 9, 2015. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
VIII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal law.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VIII.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.C.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on March 9, 2015.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.
VIII.D.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Bleacher Retrofit at Seneca High School
The scope of work on this project is to retrofit the bleachers to close up gaps over four inches and add guardrails and handrails.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the attached BG-1 form for the Bleacher Retrofit at Seneca High School, for an estimated project cost of $249,800.
VIII.E.
Approval of Bids and Revised BG-1 Forms
VIII.E.1.
Approval of Bid and Revised BG-1 Form for HVAC Renovation Phase I at Gilmore Lane Elementary School
This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, ceilings and lights. Exterior windows and metal roof will be replaced along with minor office renovations.
On July 28, 2014, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 058-15009.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 19, 2015.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for HVAC Renovation Phase I at Gilmore Lane Elementary School for the low base bid of $4,180,000 plus Alternates 4, 5, & 6 for a total bid of $4,281,400; reject Alternates 1, 2, & 3; and approve the revised BG-1 form for $4,890,000.
VIII.E.2.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Gilmore Lane Elementary School
The project will install approximately 398 squares of standing seam metal roofing and rigid insulation and approximately 70 squares of built up roofing.
On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 058-14003.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 18, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Tecta America Kentucky for Roof Replacement at Gilmore Lane Elementary School for the low base bid of $458,630; accept Alternate 1 for a total bid of $577,580; and approve the attached revised BG-1 form for $650,000.
VIII.E.3.
Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation and Media Center Addition at Schaffner Traditional Elementary School
This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, sound system, generator, ceiling, lights (interior), and exterior windows. A new media center sized for campus capacity will be added, the old library will be renovated for classrooms, minor office renovations and site renovations may also occur.
On July 28, 2014, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 063-15001.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 12, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for Phase I HVAC Renovation and Media Center Addition at Schaffner Traditional Elementary School for the low base bid of $4,820,000; accept Alternate 1 and 3 for a total bid of $4,892,523; reject Alternate 2; and approve the attached revised BG-1 form for $5,670,020.
VIII.F.
Approval of Revised BG-1 Forms
VIII.F.1.
Approval of Revised BG-1 Form for Roof Replacement at Atkinson Academy
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 185-15002.
On February 9, 2015, the Board approved awarding a contract to Carlon Roofing & Sheet Metal, Inc. for $84,810.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Roof Replacement at Atkinson Academy.
VIII.F.2.
Approval of Revised BG-1 Form for Roof Replacement at Butler Traditional High School
On July 28, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 045-15003.
On February 9, 2015, the Board approved awarding a contract to Highland Roofing Company, Inc. for $69,312.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Roof Replacement at Butler Traditional High School.
VIII.F.3.
Approval of Revised BG-1 Form for Roof Replacement at Carter Traditional Elementary School
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 680-15004.
On February 9, 2015, the Board approved awarding a contract to Kalkreuth Roofing and Sheet Metal for $346,515.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Roof Replacement at Carter Traditional Elementary School.
VIII.F.4.
Approval of Revised BG-1 Form for Roof Replacement at Kammerer Middle School
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 162-15005.
On February 9, 2015, the Board approved awarding a contract to Stateline Roofing for $700,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Roof Replacement at Kammerer Middle School.
VIII.F.5.
Approval of Revised BG-1 Form for Roof Replacement at Western Middle School
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 710-15006.
On February 23, 2015, the Board approved awarding a contract to Highland Roofing Company, Inc. for $291,328.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Roof Replacement at Western Middle School.
VIII.G.
Approval of Project Closeout and BG-5 Form for Phase I Additions/Renovations at Valley High School
On November 24, 2014, the Board of Education approved the contract completion and BG-4 form for Flynn Brothers Contracting, Inc. for Bid Package II—New Parking/Track Resurfacing.
On September 10, 2013, the Board approved the contract completion and BG-4 form for Whittenberg Construction for Bid Package I—HVAC Additions/Renovations.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Phase I Additions/Renovations at Valley High School.
VIII.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VIII.I.
Approval of Bid Tabulations, Contract Renewals and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals and amendments:
• Flashlights, Batteries, Etc.;
• Boxes, Cardboard;
• Athletic Field Marking Paint;
• Reconditioning of Athletic Equipment;
• Packaging for Rigid-Pack Machine;
• Contract renewal on Automotive Repair Parts and Service (Percentage);
• Contract renewal on Automotive Repair Parts and Service (Percentage) Supplement;
• Amendment on Employment Agencies (For Districtwide Substitute Personnel);
• Amendment on Flashlights, Batteries, Bulbs, Etc.;
• Amendment on Computer and Data Cables, Cords, Etc.;
• Amendment on Instructional and Office Supplies (Line Item); and
• Amendment on Electric Motors.
VIII.J.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
VIII.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of February 9 through February 22, 2015.
VIII.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of February 9 through February 22, 2015.
VIII.M.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VIII.M.1.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $3,000 from the Jefferson County Public Education Foundation through the following donor:
Louisville Gas & Electric and KU Services Company donated $3,000 to benefit African-American male students from 26 different Jefferson County middle and high schools by allowing them to attend the 2015 Lifestyle Choices Forum at the University of Louisville on March 16, 2015. This forum will offer workshops to support the district's vision of all students graduating prepared to reach their full potential and contribute to society throughout life.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $3,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VIII.M.2.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on March 9, 2015.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $41,431.32 to be used as stated in the attachment.
VIII.M.3.
Acceptance of Increase in Funding from Council on Postsecondary Education Kentucky Adult Education
The Accelerating Opportunity-Kentucky Initiative is designed for low-skilled adult learners to attend community college classes while receiving basic skills upgrades through contextualized instruction. The goal of this initiative is to ensure that more Kentucky adults gain the skills they need for today's high-demand jobs through innovative, short-term education programs that will lead to stackable credentials.
JCPS Adult and Continuing Education will provide qualified instructors to team teach adult basic education curriculum and technical content in collaboration with Kentucky Community and Technical College System faculty and assist in recruiting students for this initiative.
Kentucky Community and Technical College System will provide a reimbursement in the amount of $4,696 for services rendered from March 10, 2015, through June 30, 2015.
No additional staffing will be needed to fulfill the terms of this agreement. This agreement does not financially obligate the district.
Submitted by: Helene Kramer
Attachment: KY Doc ID No. PO2 415 1500001125 3
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $4,696 from the Council on Postsecondary Education Kentucky Adult Education for the Accelerating Opportunity-Kentucky Initiative and authorize the superintendent to sign the attached agreement.
VIII.M.4.
Acceptance of Funding from Kentucky Community and Technical College System
The Accelerating Opportunity-Kentucky Initiative is designed for low-skilled adult learners to attend community college classes while receiving basic skills upgrades through contextualized instruction. The goal of this initiative is to ensure that more Kentucky adults gain the skills they need for today's high-demand jobs through innovative, short-term education programs that will lead to stackable credentials.
JCPS Adult and Continuing Education will provide qualified instructors to team teach adult basic education curriculum and technical content in collaboration with Kentucky Community and Technical College System faculty and assist in recruiting students for this initiative.
Kentucky Community and Technical College System will provide reimbursement in the amount of $4,696 for services rendered from March 10, 2015, through June 30, 2015. The district will receive matching funds from the Council on Postsecondary Education Kentucky Adult Education.
No additional staffing will be needed to fulfill the terms of this agreement, nor is there any indirect cost.
Submitted by: Helene Kramer
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $4,696 from the Kentucky Community and Technical College System for the Accelerating Opportunity-Kentucky Initiative and authorize the superintendent to sign the attached agreement.
VIII.M.5.
Acceptance of Kentucky Arts Council Grants for Butler Traditional High School and Bowen Elementary School
The Kentucky Arts Council (KAC) awarded a $350 grant to Butler Traditional High School to support the Poetry Out Loud program. The funds are used to pay an artist to lead classes in the Poetry Out Loud workshops. Poetry Out Loud is a contest that encourages youth to learn about great poetry through memorization and recitation. This program helps students master public speaking skills, build self-confidence, and learn about their literary heritage.
KAC also awarded Bowen Elementary School a $208 grant to help pay for transportation to a Stage One production.
KAC originally issued the grant agreements in December 2014; however, they had to reissue the Butler Traditional High School grant agreement twice because of an error with the grant period dates. These grants do not obligate the district or schools financially and there is no requirement for matching funds.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve acceptance of grants from the Kentucky Arts Council totaling $558 for Butler High School and Bowen Elementary School, and authorize superintendent to sign the attached grant agreement forms.
VIII.M.6.
Acceptance of Grant from the Kentucky Society for Technology in Education
This grant will support professional development for teachers from The Academy @ Shawnee and the ESL Newcomer Academy on Universal Design for Learning, a research-based framework to differentiate instruction.
Teachers will increase their knowledge of how learning stations and technology can enhance instruction and will receive equipment and supplies for classroom use.
This grant will pay for classroom technology and equipment. Computer Education Support will provide a match of $9,960, which will pay teacher stipends to attend the professional learning and purchase additional project equipment and supplies.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $25,482 grant from the Kentucky Society for Technology in Education.
VIII.N.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
VIII.O.
Approval of Shortened School Day for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD158 and SSD159 rather than by name. Student SSD158 has a medical condition, with proper physician documentation, which requires a 1-hour and 20-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a comprehensive school. Student SSD159 has a medical condition, with proper physician documentation, which requires a 4-hour and 49-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for two Exceptional Child Education students identified as SSD158 and SSD159 for the 2014-15 school year.
VIII.P.
Declaration for One-Year Certification and Emergency Certification for Teachers of Specified Areas of Shortage and Non-Certified Substitute Teachers
Because of the limited number of applicants with certification in Learning Behavior Disorders, Functionally Mentally Disabled, Chemistry, Mathematics, Biology, World Languages, English as a Second Language, Elementary French, Middle School, Elementary, Social Studies, Health and Physical Education, Library Media, Music, English, Physics, Computer Technology, Vocational Education, and Business, it is anticipated that the District will not have enough fully certified applicants available at the time a vacancy occurs in these areas of certification.
The District may request one-year endorsements or emergency certificates for teachers or substitute teachers who have completed specific curricular requirements. The positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The district will obtain a one-year certification for any individual employed under the provision.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Declaration for One-Year Certification and Emergency Certification for teachers of specified areas of shortage in order to fill unanticipated vacant teacher positions within the District, which may occur prior to and after the opening of the 2014-15 school year, and further recommends the approval of the declaration for Emergency Certification for non-certified substitute teachers who are hired to broaden the substitute pool to cover classes when teachers are absent.
VIII.Q.
Approval of Resolutions Concerning Jefferson County School District Finance Corporation
The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation's (i) School Building Revenue Bonds, Series 2015A (the "Series 2015A Bonds") and (ii) School Building Revenue Refunding Bonds, Series 2015B (the "Series 2015B Bonds" and together with the Series 2015A Bonds, the "Bonds").
The current interest rate on the outstanding bonds to be refunded by the Series 2015B Bonds ranges from 4.00% to 4.750%. The refunding bonds authorized by the attached Resolutions are expected to capture substantial saving available at the current market's lower long-term interest rates.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens recommends that the Board approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
IX.
Board Reports, Requests, and Planning Calendar
Board Reports and Requests
2014-15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
XII.
Adjournment
A recommendation to adjourn the March 9, 2015, meeting of the Jefferson County Board of Education at xxx p.m.
Order #186 - Motion Passed: A recommendation to adjourn the March 9, 2015, meeting of the Jefferson County Board of Education at 10:23 p.m. passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
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