|
I.
Moment of Silence
Welcome to the November 24, 2014, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 11 24 2014 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
.jpg)
III.
Approval of Minutes of Previous Meeting
The minutes of the November 10, 2014, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the November 10, 2014, regular meeting.
Order #138 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the November 10, 2014, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for November 24, 2014.
Order #139 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for November 24, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
IV.A.
Recognition of duPont Manual High School Students
Student team members Kinesy Ball, Shea Dobson, Jack Grossman, and Joshua Svoboda won the National Journalism Quiz Bowl on April 12 at the Journalism Education Association/National Scholastic Press Association (JEA/NSPA) Spring National High School Journalism Convention held in San Diego, California.
This month, duPont Manual High School won its second consecutive National Journalism Quiz Bowl competition. The returning champions entered two teams in the Journalism Quiz Bowl at the JEA/NSPA Fall Convention held in Washington, D.C. The teams competed against more than 20 teams from across the nation. The winning team members from duPont Manual were Joshua Svoboda, Virginia Call, Farren Vaughan, and Vanessa Gregorchik.
The National Journalism Quiz Bowl competition involves four-member student teams testing their knowledge on current events, pop culture, journalism, and civics. To qualify for the competition, students are required to take a written qualifying test the day before the competition. The tests are then used to seed the top teams that will compete in the buzzer rounds of the Quiz Bowl.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize duPont Manual High School students Kinsey Ball, Shea Dobson, Jack Grossman, Joshua Svoboda, Virginia Call, Farren Vaughan, and Vanessa Gregorchik for winning the National Journalism Quiz Bowl.
IV.B.
Recognition of Eastern High School Students
Madalyn Wead earned the highest score in the nation on the Principles of Marketing section, William Powers scored the third-highest score on the Principles of Business section, and Chase Peterson earned the third-highest score in Leadership.
The students competed against approximately 4,500 students from across the nation on the rigorous High School of Business Exam. The exam is administered by the Marketing and Business Administration Research & Curriculum Center (MBAResearch) and is a national accelerated business administration program.
MBAResearch was created in 1971 as an education foundation. The foundation’s mission is to provide support to educators in preparing students for careers in the business industry. It also helps enhance the knowledge and skills of students and prepares them to be great leaders so that they graduate employable, productive, and promotable in the world of business.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Eastern High School students Madalyn Wead, William Powers, and Chase Peterson for earning top scores on the High School of Business Exam.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for November 24, 2014.
Order #140 - Motion Passed: A motion that the Board of Education approve the consent calendar for November 24, 2014, minus Agenda Item V.K.9. Acceptance of Funding from Norton Healthcare for Activities and Athletics passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
Order #141 - Motion Passed: A motion that the Board of Education approve Agenda Item V.K.9. Acceptance of Funding from Norton Healthcare for Activities and Athletics passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.
V.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Job Descriptions
The attached job descriptions for Director Pupil Personnel, Assessment Counselor, Assistant Director Pupil Personnel, Social Worker, and ADPP Court Liaison are submitted to reflect the reporting relationship change of Pupil Personnel from Academic Services to Data Management, Planning, and Program Evaluation.
The attached job description for Itinerant Teacher Early Childhood Special Services is submitted to change the title to Resource Teacher Early Childhood Special Services to reflect current organizational chart and to change the minimum qualifications from elementary endorsement to interdisciplinary early childhood education.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Director Pupil Personnel, Assessment Counselor, Assistant Director Pupil Personnel, Social Worker, ADPP Court Liaison, and Resource Teacher Early Childhood Special Services.
V.C.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on November 24, 2014.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Contract Completions and BG-4 Forms
V.D.1.
Approval of Contract Completion and BG-4 Form for Renovation Phase I at Eastern High School
On September 13, 2010, the Board of Education approved JRA, Inc. to prepare plans and specifications for Project 007-10029.
On March 12, 2012, the Board approved awarding a contract to Whittenberg Construction as the low bidder.
JRA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Whittenberg Construction for Renovation Phase I at Eastern High School for a total construction cost of $29,014,390.
V.D.2.
Approval of Contract Completion and BG-4 Form for Drainage Improvements at Fairdale High School
On July 8, 2013, the Board of Education approved Redwing Ecological Services, Inc. to prepare plans and specifications for Project 057-14017.
On October 28, 2013, the Board approved awarding a contract to Bischoff Brothers Excavating, LLC as the low bidder.
Redwing Ecological Services, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Bischoff Brothers Excavating, LLC for Drainage Improvements at Fairdale High School for a total construction cost of $350,190.98.
V.D.3.
Approval of Contract Completion and BG-4 Form for 2014 Paving Package I for MAC Construction & Excavating, Incorporated
On February 24, 2014, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-14031.
On May 12, 2014, the Board approved awarding a contract to MAC Construction & Excavating, Inc. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to MAC Construction & Excavating, Inc. for 2014 Paving Package I at Fern Creek Traditional High, Frost Middle, Louisville Male High, Luhr Elementary, and Smyrna Traditional Elementary schools, for a total construction cost of $106,328.
V.D.4.
Approval of Contract Completion and BG-4 Form for HVAC Renovation Phase I at Lassiter Middle School
On October 8, 2012, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 133-13000.
On April 22, 2013, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Phase 1 HVAC Renovation at Lassiter Middle School for a total construction cost of $7,478,946.
V.D.5.
Approval of Contract Completion and BG-4 Form for Renovations and Additions Bid Package II—New Parking and Track Resurfacing at Valley High School
On March 25, 2013, the Board of Education approved Carman Associates to prepare plans and specifications for Project 033-13027.
On October 28, 2013, the Board approved awarding a contract to Flynn Brothers Contracting, Inc. as the low bidder.
Carman Associates has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Flynn Brothers Contracting, Inc. for Renovations and Additions Bid Package II—New Parking and Track Resurfacing at Valley High School for a total construction cost of $384,455.94.
V.D.6.
Approval of Contract Completion and BG-4 Form for Gym Ceiling Replacement at Western Middle School
On February 24, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 710-14028.
On May 12, 2014, the Board approved awarding a contract to National Contracting Services, LLC as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to National Contracting Services, LLC for Gym Ceiling Replacement at Western Middle School for a total construction cost of $40,342.62.
V.E.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.F.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals and amendments:
• KETS Voice and Hardware Services (Contract used for new telephone system);
• Electrical Supplies and Lighting (Line Item);
• Lunchroom Commodities (Warehouse Delivery);
• Bus Body Parts and Accessories;
• Pump Parts (Various Types);
• Internet Protocol (IP) Surveillance System Accessories;
• Sale of Salvage Vehicles;
• Contract Renewal on Fire Sprinkler Repair and Testing Service;
• Contract Renewal on Chillers, Water (Air Cooled, Scroll Compressors);
• Contract Renewal on Chillers, Water (Air Cooled Screw Compressors); and
• Amendment on Furniture, Classroom and Office (Line Item).
V.G.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of October 27 through November 9, 2014.
V.H.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of October 27 through November 9, 2014.
V.I.
Approval of Professional Services Contract of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contract of $5,000 or more.
V.J.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $6.9 million in professional services contracts, more than $5.6 million, or 81 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
V.K.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
V.K.1.
Acceptance of Donations and Small Grants
Atherton High School Youth Services Center received tickets for students for the following performances at the Kentucky Center for the Arts: 80 tickets for The Lion King valued at $2,640 and 47 tickets for the Dance Theater of Harlem valued at $1,034.
Auburndale Elementary School received $125 from Kentucky Country Day School to pay for buses to take students to see Shrek the Musical Jr. at the school on November 20, 2014.
Brown School received $140.11 from anonymous donors to be used for supplies for students in chorus and $250 from Opal D. Dawson to be used to pay for gas for the debate team’s trip to the 2014 MinneApple Debate Tournament in Minnesota.
Camp Taylor Elementary School received a $100 gift certificate from the American Heart Association to purchase physical education equipment and supplies and a $1,000 donation from the United Auto Workers of Ford Motor Company to purchase school supplies for students.
Churchill Park School received a TumbleForms® Corner Chair with Tray valued at $500 from Haya and Ata Badwan to be used in the classroom to support students sitting on the floor and a custom wheelchair valued at $2,500 from Terrilisa Covington for a student to use on loan when the student’s chair is being repaired.
Dawson Orman Early Childhood Center received $3,000 from Kentucky State University for health and nutrition programs for early childhood students and parents and to purchase playground equipment.
Doss High School received supplies valued at $150.99 from Home Depot to be used by students in the Fine Arts Program.
DuPont Manual High School received $5,000 from the F. J. Foundation to be used for travel and other expenses for Science Olympiad competitions.
Eisenhower Elementary School received $1,000 in Meijer gift cards from the Lysol Meijer School Contest to purchase Lysol cleaning products and other supplies.
Fairdale Elementary School received one-year access to Reflex valued at $1,625 from ExploreLearning. The online game-based program will be used by students in a second-grade classroom to help increase math proficiency.
Fairdale High School received the following donations from the Fairdale Fair Board:
- $1,000 to be used for travel expenses for band clinics and competitions,
- $500 to be used for student travel expenses to SkillsUSA competitions that support career and technical education (CTE), and
- $1,000 to be used for travel expenses for the boys’ baseball team spring tournament in Panama City, Florida.
Fern Creek Traditional High School received $2,000 from the Fern Creek Traditional High School Alumni Association to purchase wireless microphones, microphone stand, and speakers for the auditorium sound system and $500 from Samuel M. Denny & Associates to be used for student needs.
Frayser Elementary School received $1,000 from Jean Frazier to be used for transportation costs for a schoolwide field trip to Stage One.
Lincoln Elementary School and Dawson Orman Family Resource Center received $100 from Tim King and $500 from Bill Petter to support the holiday assistance program.
Middletown Elementary School received $150 from Lydia Mattison to purchase classroom materials and student incentives.
Moore Traditional School received $500 from the International Brotherhood of Electrical Workers, Local Union 369, to purchase uniforms for the bowling team and assist with other team expenses.
Olmsted Academy South received $100 from Fund for the Arts to help with the cost of a bus for the orchestra students to attend an arts performance in January 2015.
South Park Teenage Parent Program (TAPP) received 768 books, valued at $1,536, through the Reading is Fundamental program from the 2014 Macy’s Be Book Smart Campaign.
Wellington Elementary School received $1,200 from LG&E to support family nights and parent training sessions and $46.86 from the Target Take Charge of Education Program to be used for student needs.
Westport Teenage Parent Program (TAPP) received $2,500 from Walmart to purchase Christmas gifts for the children of Westport TAPP students.
Wilder Elementary School received $100 from The Belles of Bethel St. Paul Church to be used to purchase art supplies for students.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $31,797.96 to be used as stated in the rationale.
V.K.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $27,000 from the Jefferson County Public Education Foundation through the following donors:
The Community Foundation of Louisville donated $25,000 to the National Board Certified Teachers Challenge, which provides JCPS teachers with funding to support certification from the National Board of Professional Teaching Standards in order to increase their effectiveness for increased student achievement.
K. C. Crahan and Rebecca Crahan Charitable Fund donated $500 to the Chris Nelligan Memorial Scholarship Fund.
Kohl's donated $500 to benefit fifth-grade students in the Junior Achievement BizTown Program.
PNC Bank donated $1,000 to student "employees" enrolled in the PNC School Bank at Olmsted Academy North and Olmsted Academy South.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $27,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.K.3.
Acceptance of Funding from Community Foundation of Louisville for Semple Elementary School
Through the collaboration of 17 community partners, including Jefferson County Public Schools, the BOUNCE Coalition is working to implement a trauma-informed model for the district within a Whole School, Whole Community, Whole Child Coordinated School Health Initiative.
The Coalition is working to improve the knowledge and skills of providers of out-of-school time programming to help them recognize the impact of adverse childhood experiences (ACEs). The Coalition received a grant from the Foundation for a Healthy Kentucky to support a pilot initiative at Semple Elementary School during the 2014-15 school year.
As the fiscal agent for the grant, the Community Foundation of Louisville is providing funding for the following:
- a retired counselor to work six hours per week for four weeks;
- stipends for Semple Elementary teachers and administrators to complete ten hours of training; and
- reimbursement of effort for the JCPS Data Management, Planning, and Program Evaluation Unit of up to 154 hours for program evaluation services.
JCPS staff will contribute time to work with Seven Counties Services to train school staff and parents/guardians of Semple students. JCPS will also contribute staff time for program evaluation services for
an additional 300 hours annually.
Submitted by: Dr. Dewey Hensley and Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $28,695 from the Community Foundation of Louisville and authorize the superintendent to sign the attached agreement.
V.K.4.
Acceptance of Funding from Catholic Charities via the Cuban Haitian Grant for On-Site Cultural and Work Orientation Classes
Catholic Charities agrees to provide funding in the amount of $3,071.25 for JCPS Adult and Continuing Education to provide an on-site Cultural and Work Orientation class for refugees in the Louisville area at the St. Anthony's location. JCPS Adult and Continuing Education will provide 2.5 hours of instruction per week for a total of 39 weeks.
This Cultural and Work Orientation class is federally funded by the Cuban Haitian Grant through Catholic Charities. JCPS Adult and Continuing Education partners with Catholic Charities to provide the class.
Classes align with the district's Strategic Plan—Vision 2015 by providing parents and community members with the opportunity to gain the cultural and work orientation needed to become employable contributing members of the community.
No additional staffing will be required to fulfill the terms of this agreement and no matching funds or in-kind contributions are required.
Submitted by: Helene Kramer
Attachment: Agreement # FY-CCCWO-2014-01
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $3,071.25 from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.
V.K.5.
Acceptance of Funding from Catholic Charities via the Reception and Placement Grant for On-Site Cultural Orientation Classes
Catholic Charities agrees to provide funding in the amount of $4,095 for JCPS Adult and Continuing Education to provide two on-site Cultural Orientation classes for refugees in the Louisville area at the St. Anthony's location. JCPS Adult and Continuing Education will provide two classes per week with 1.5 hours of instruction for each class for a total of 39 weeks.
The Cultural Orientation classes are federally funded by the Reception and Placement Grant through Catholic Charities. JCPS Adult and Continuing Education partners with Catholic Charities to provide the classes.
The classes align with the district's Strategic Plan—Vision 2015 by providing parents and community members with the opportunity to gain the cultural and work orientation needed to become employable contributing members of the community. No additional staffing will be required to fulfill the terms of this agreement and no matching funds or in-kind contributions are required.
Submitted by: Helene Kramer
Attachment: Agreement # FY-CCCO-2014-01
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $4,095 from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.
V.K.6.
Acceptance of an Increase in Funding from the Council on Postsecondary Education, Kentucky Adult Education
The Accelerating Opportunity—Kentucky Initiative is designed for low-skilled adult learners to attend community college classes while receiving basic skills upgrades through contextualized instruction. The goal of this initiative is to ensure that more Kentucky adults gain the skills they need for today's high-demand jobs through innovative, short-term, educational programs that lead to stackable credentials.
JCPS Adult and Continuing Education will assist in recruiting students and provide qualified instructors to team teach ABE curriculum and technical content in collaboration with Kentucky Community and Technical College System faculty.
Kentucky Community and Technical College System has provided a reimbursement in the amount of $6,560 for services rendered from August 1, 2014, through December 31, 2014.
This initiative aligns with Strategic Plan-Vision 2015 by providing parent and community member with the opportunity to gain employability skills and academic instruction needed for them to become contributing members of the community.
No additional staffing will be needed to fulfill the terms of this agreement. This agreement does not financially obligate the district.
Submitted by: Helene Kramer
Attachment: KY Doc. ID No. PO2 415 150001125 2
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount $6,560 from the Council on Postsecondary Education Kentucky Adult Education and authorize the superintendent to sign the attached agreement.
V.K.7.
Acceptance of Additional Funding from the Kentucky Governor’s Office for the Every 1 Reads Nurses Initiative
The Board of Education initially accepted funding in the amount of $225,700 for the Every 1 Reads Nurses Initiative on October 27, 2014. The Kentucky Department of Education then issued a revised Award Notification that included the total funding of $451,400 for fiscal year 2014–15. The additional funding will be used to cover salaries, benefits, materials, and supplies for existing school nurses.
This funding provides for the students’ overall care and treatment if they become sick at school, if they have chronic diseases such as asthma and diabetes, and/or provides a connection to the child’s medical provider to ensure the health and medical needs are taken care of.
The sustainability of the Every 1 Reads Nurses Initiative is critical in continuing to reduce health and medical barriers in order for students to graduate and be prepared to be a productive citizen in society.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $225,700 from the Kentucky Governor’s Office for the Every 1 Reads Nurses Initiative.
V.K.8.
Acceptance of Grant from Metro United Way for AmeriCorps REACH Project
Metro United Way has awarded the district a $30,000 Education Agenda Targeted Investment grant to support the district’s Ready to Extend a Helping Hand (REACH) Corps Project, which provides AmeriCorps members as mentors for students with truancy issues in ten middle and ten elementary schools. A list of participating schools is attached.
This grant will provide supplemental funding for educational field trips, parental involvement, and school supplies for participating students. The outcomes of this grant are to promote parental involvement, increase overall attendance of targeted students, and sustain mentor matches with targeted students.
This grant is aligned to the district's Strategic Plan—Vision 2015 as seen in goals 1.9, 1.10, 2.5, and 2.6.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $30,000 from Metro United Way to support the district’s AmeriCorps REACH Project.
V.K.9.
Acceptance of Funding from Norton Healthcare for Activities and Athletics
Norton Healthcare is providing funding through a grant from the James R. Petersdorf Fund to support a football concussion prevention, assessment, and treatment project.
The grant funds will be used to purchase 235 four-star football helmets and baseline concussion testing for all student athletes in football, soccer, volleyball, field hockey, basketball, lacrosse, wrestling, baseball, and softball in grades 9 and 11. Baseline concussion testing also will be done for all football players in grade 7.
Grant funds will also be used to hire three additional certified athletic trainers at The Academy @ Shawnee and Fairdale and Western high schools.
No matching funds are required. Grant funds were awarded for 2014-15 ($105,000) and 2015-16 ($45,000).
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $150,000 from Norton Healthcare for Activities and Athletics and authorize the superintendent to sign the attached grant agreement and guidelines.
V.L.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
V.L.1.
Approval of Student Teacher Agreement with Indiana University
The Education Professional Standards Board, regulation of student teaching (16 KAR 5:040), requires districts to establish partnerships with local and state colleges and universities in a collaborative effort to assist in providing clinical and/or field experience opportunities for teacher candidates.
The regulation states that educator preparation programs and the school districts shall make reasonable efforts to place student teachers in settings that provide opportunities for the student teacher to develop and demonstrate the practical skills, knowledge, and professional dispositions essential to help all preschool through twelfth-grade students learn and develop.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Student Teacher Agreement with Indiana University and authorize the superintendent to sign same.
V.L.2.
Approval of Memorandum of Understanding and Lease Renewal Agreement with Jefferson Community and Technical College
Jefferson County Public Schools, through Adult and Continuing Education, has enjoyed a long and successful collaboration with Jefferson Community and Technical College (JCTC) in helping to successfully transition GED students and other adult learners into postsecondary education. The attached lease agreement formalizes the collaborative efforts by delineating the roles and responsibilities of both parties.
The contract period is from July 1, 2014, through June 30, 2015. Due to an oversight, JCTC was late in submitting the Memorandum of Understanding and Lease Renewal Agreement. Steps are in place to ensure this does not happen in the future.
This partnership aligns with the district's Strategic Plan—Vision 2015 by providing students with the necessary skills to transition to postsecondary education. Both partners are providing in-kind contributions; there is no cost to the district.
Submitted by: Helene Kramer
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached memorandum of understanding and lease renewal agreement with Jefferson Community and Technical College and authorize the superintendent to sign same.
V.L.3.
Approval of Memoranda of Understanding with Kentucky Higher Education Assistance Authority for AmeriCorps College Coaches at Southern and Valley High Schools
Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.
KHEAA will place a fully-trained AmeriCorps College Coach in Southern and Valley high schools to serve as a full-time near-peer mentor for students.
KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.
KHEAA will provide age-appropriate publications and outreach services to students and parents and will train school personnel on KHEAA resources.
Southern and Valley high schools will submit a report to KHEAA if expenses occur. The school may provide supervision, office space, office supplies, technology, mileage reimbursement, and some program support expenses. There is no specific requirement for an expense match; however, any match that is reported helps demonstrate local support of the program.
Southern and Valley high schools will provide the AmeriCorps college coaches with opportunities to interact with all students and parents as well as access student data and Individual Learning Plans (with proper parent permission).
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memoranda of Understanding with Kentucky Higher Education Assistance Authority for AmeriCorps college coaches and Southern and Valley high schools and authorize the superintendent to sign same.
V.L.4.
Approval of Agreement for U.S. Marine Corps Junior Reserve Officer Training Corps Units at Fern Creek Traditional, Jeffersontown, and Seneca High Schools
Approval of this agreement will continue the U.S. Marine Corps Junior Reserve Officer Training Corps (MCJROTC) Units at Fern Creek Traditional, Jeffersontown, and Seneca high schools under the provisions of Public Law 88-647, The Reserve Officer Training Corps Vitalization Act of 1964, Section 2031, Chapter 102, Title 10, United States Code (USC).
The MCJROTC curriculum as an elective offering broaches the following concepts:
- Problem Solving: MCJROTC builds capacity in the student to have confidence to explore, engage, diagnose, and solve both instructional questions and matriculation of life and also engages the student in continual instructional application that gives the student the opportunity for individual and group problem solving.
- Self-Discipline: MCJROTC gives the student confidence to internalize responsible decision making and a sense of self-reliance.
- Self-Determination: While the majority of today's MCJROTC students do not participate in post-secondary transition to the military, the value afforded the student in decision making, goal orientation, and responsiveness to oneself and others tends to be a high value placed by the student.
- Community Service: MCJROTC students provide numerous hours of community service.
In addition, the curriculum requires the student to have the confidence to lead oneself and others. The MCJROTC Program provides rich curriculum to those students who choose this option, as well as an excellent opportunity for the transfer of learned skills to many non-MCJROTC areas. Many students who take this elective in high school successfully transition to post-secondary training, i.e., colleges, universities, technical schools, or work.
This continuation agreement represents the entire agreement and supersedes any prior agreement.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the submission of the attached agreement for the continuation of the U.S. Marine Corps Junior Reserve Officer Training Corps Units at Fern Creek Traditional, Jeffersontown, and Seneca High Schools and authorize the superintendent to sign same.
V.M.
Approval of Payment of Out-of-District Expenses for Board Member
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.
Board Member Linda Duncan will attend the National School Boards Association (NSBA) Advocacy Institute, February 1-3, 2015, in Washington, D.C.
Estimated Expenses:
- Registration Fee: $695
- Estimated Air Travel Expenses: Approximately $215
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Lodging/Hotel: Approximately $268/night
- Meals: Reimbursed at District per diem rate
Board Member Linda Duncan will attend the NSBA 75th Annual Conference, March 21-23, 2015, in Nashville, Tennessee.
Estimated Expenses:
- Registration Fee: $895 before January 15, 2015; $945 after January 15, 2015
- Estimated Travel Expenses:
- Air Travel: Approximately $437 OR
- Mileage Reimbursement: Approximately 350 miles @ .48/mile ($168)
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Lodging/Hotel: Approximately $225/night
- Meals: Reimbursed at District per diem rate
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Linda Duncan to attend the NSBA Advocacy Institute and the NSBA 75th Annual Conference.
V.N.
Approval to Name the Athletic Field at Noe Middle School the Sammy Moore Athletic Field
Noe Middle School was established in 1974 and throughout the school's history, increasing extracurricular activities has been an integral part of its educational mission.
Mr. Samuel "Sammy" Moore taught school at Jefferson County Public Schools for over 40 years with 33 years as the Physical Education teacher and coach at Noe Middle School. Mr. Moore began working at Noe Middle School when it opened in 1974 and stayed until his retirement in 2007.
Mr. Moore attended Central High School where he was honored with all-district, all-regional, and all-state awards each year. After graduating college, he played for the Harlem Globetrotters and the Harlem Magicians. He worked for Louisville Metro Parks for 35 years where he received multiple honors and awards for his work at Russell High Community School, St. George Community Center, and Southwick Community Center.
The naming of the Athletic Field is a fitting tribute and honor to Mr. Samuel "Sammy" Moore's many accomplishments and his love for Noe Middle School.
Therefore, in accordance with Board of Education Policy 05.11 School Property—Naming Facilities and Alterations and related procedures, it is appropriate that the Athletic Field at Noe Middle School be named Sammy Moore Athletic Field.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the Athletic Field at Noe Middle School the Sammy Moore Athletic Field.
V.O.
Acceptance of 2014–15 School Nutrition and Physical Activity Annual Report
KRS 158.856(5) requires the district to complete an annual assessment of the nutrition and physical activity environment in the district and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting on the district's website.
The JCPS 2014–15 Nutrition and Physical Activity Annual Report—including the District Wellness Committee and Health Promotion Schools of Excellence—will be presented to all School-Based Decision Making Councils and will be available to the public via the district website.
The presentation of the report or public forum occurs annually at the last regularly scheduled Board of Education meeting in January.
After the January presentation to the Board, the Superintendent will submit a summary of the findings and recommendations of the 2014–15 Nutrition and Physical Activity Report as required by KRS158.856(6) to the Kentucky Department of Education by May 1, 2015.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the 2014–15 Nutrition and Physical Activity Report and grant approval to post the report on the district's website for a sixty-day commenting period.
V.P.
Acceptance of Professional Growth and Effectiveness System Certified Evaluation Plan for First Submission and Reading
The Educator Quality Oversight Committee (EQOC) has completed the first DRAFT of the Professional Growth and Effectiveness System (PGES) Certified Evaluation Plan (CEP).
The Kentucky Department of Education (KDE) requires that the local Board of Education approve this plan for submission to the KDE by the end of the 2014–15 school year.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached Professional Growth and Effectiveness System Certified Evaluation Plan for first submission and reading.
V.Q.
Approval of Amendment to 2015 JCPS Legislative Agenda
The Regular Session of the Kentucky General Assembly convenes in January 2015. Jefferson County Public Schools functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the district’s work.
The Legislative Agenda addresses a number of policy questions that are likely to be under consideration during the 2015 session, and that are important to the work of the district to improve the academic achievement of students, maximize effectiveness and efficiency, and support district certified and classified staff.
NOTE: The language could be revised based on work session feedback.
Submitted by: Jonathan Lowe
Superintendent Donna Hargens recommends that the Board of Education approve an amendment to the 2015 Jefferson County Public Schools Legislative Agenda, approved at the November 10, 2014, Board meeting, to include a provision relating to the role of the superintendent in the selection and placement of school principals.
VI.
Action Items
VII.
Discussion Items
VII.A.
Update on Magnet Steering Committee Response to Magnet Review
This report will update our progress on implementing the recommendations from the Magnet Schools of America review and will also include a timeline, highlights from the Steering Committee’s work, and changes for the 2015-16 school year.
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive an Update on the Magnet Steering Committee Response to Magnet Review.
Order #142 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an Update on the Magnet Steering Committee Response to Magnet Review. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
VII.B.
2014–15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.
Order #143 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
VIII.
Board Reports and Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
X.A.
Enter into Executive Session
Order #144 - Motion Passed: A motion that the Board of Education enter into executive session for the purpose of discussions relating to proposed or pending litigation pursuant to KRS 61.810(1)(c) of the Open Meetings Act passed with a motion by Mr. Chuck Haddaway and a second by Mr. David Jones.
X.B.
Adjourn from Executive Session and Return to Open Session
A motion that the Board of Education adjourn from executive session and return to open session
Order #145 - Motion Passed: A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
XI.
Adjournment
A recommendation to adjourn the November 24, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Order #146 - Motion Passed: A recommendation to adjourn the November 24, 2014, meeting of the Jefferson County Board of Education at 9:24 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
|