Henderson County
May 20, 2013 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Ben Johnston - Chairperson
I.A. Moment of Silence & Pledge of Allegiance
Attachments
II. Students & Staff Recognition
Dr. Thomas L. Richey
III. Public Participation & Recognition of Guests
Ben Johnston - Chairperson
IV. Approve Minutes from Prior Meetings
Ben Johnston - Chairperson
Rationale

  • April 16, 2013 Regular Meeting
  • April 29, 2013 Special Meeting (Budget Work Session)

Attachments
Actions Taken

Order #108 - Motion Passed:  Request to approve the Minutes from the April 16, 2013 Regular Meeting and the April 29, 2013 Special Meeting passed with a motion by Mr. Jon Sights and a second by Mrs. Lisa Baird.

V. Reports
V.A. Architect Report - Review and Approve Architect's Contract
Jim Ivy - RBS Design
Rationale

AIA Document B101 - 2007
Standard Form of Agreement Between Owner (Henderson County Board of Education) and Architect (RBS Design Group, P.S.C.)

Attachments
Actions Taken

Order #109 - Motion Passed:  Request to approve Standard Form of Agreement Between Owner (Henderson County Board of Education) and Architect (RBS Design Group, P.S.C.) passed with a motion by Mr. Jon Sights and a second by Mr. Greg Hunsaker.

VI. Old Business
VI.A. Long Range Facilities Update/Planning
Jon L. Sights
VII. New Business
VII.A. Property Acquisition
Elizabeth Bird - Board Attorney
Actions Taken

Order #110 - Motion Passed:  Request to accept the donation of a 1.3-acre tract located near the archery training facility from Don Ershig passed with a motion by Mr. Greg Hunsaker and a second by Mr. Ben Johnston.

VII.B. Approve Bid List for 2013-2014
Attachments
Actions Taken

Order #111 - Motion Passed:  Request to approve the Bid List for 2013-2014 passed with a motion by Mrs. Lisa Baird and a second by Mr. Jon Sights.

VII.C. Consent Agenda
Actions Taken

Order #112 - Motion Passed:  Request to approve all items on the consent agenda except Bid Recommendations which was tabled for further discussion passed with a motion by Mr. Jon Sights and a second by Mrs. Jennifer Keach.

VII.C.1. Approve Auditor's Contract
Attachments
VII.C.2. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for the HCHS Science Olympiad to attend State Competition April 26-27, 2013 in Bowling Green, Kentucky
  • HCHS student and advisor to attend the KY FCCLA Summer Camp June 10-12, 2013 in Hardinsburg, Kentucky
  • HCHS Varsity Volleyball Team scheduled two overnight trips:  1) August 2-4, 2013 to participate in the Bluegrass Games in Lexington, Kentucky;  2)  October 4-5, 2013 to participate in a volleyball tournament in Paducah, Kentucky
  • SMS History Club to attend the National History Day competition in Washington, D.C. on June 9-15, 2013
  • HCHS Varsity Colonelettes to attend the annual NDA Louisville Camp July 23-25, 2013
  • HCHS Varsity Colonelettes (Maroon Squad) to compete in the 2014 NDA National Competition in Orlando, FL March 6-10, 2014

Attachments
VII.C.3. Approve training hours for board members that attended the NSBA Annual Conference
Rationale

Jennifer Keach and Greg Hunsaker attended the National School Board Association's Annual Conference April 13-15, 2013 in San Diego, CA

Attachments
VII.C.4. Approve funding for two HCS educators to attend NEA Annual Meeting in Atlanta, GA
Attachments
VII.C.5. Approve submission of COPS Grant Application
Rationale

COPS - Community Oriented Policing Services

Attachments
VII.C.6. Approve Submission of Three Grant Applications
Attachments
VIII. Financial
VIII.A. Tentative Budget 2013-2014
Cindy Cloutier
Attachments
Actions Taken

Order #113 - Motion Passed:  Request to approve the Tentative Budget for 2013-2014 passed with a motion by Mr. Ben Johnston and a second by Mrs. Lisa Baird.

VIII.B. Treasurer's Report
Cindy Cloutier
Attachments
Actions Taken

Order #114 - Motion Passed:  Request to approve the Treasurer's Report for the Month ending April 30, 2013 passed with a motion by Mr. Greg Hunsaker and a second by Mr. Jon Sights.

VIII.C. Paid Warrant Report
Cindy Cloutier
Attachments
Actions Taken

Order #115 - Motion Passed:  Request to approve Paid Warrant Report for payments made between April 17, 2013 and May 20, 2013 passed with a motion by Mr. Jon Sights and a second by Mr. Ben Johnston.

IX. Personnel Actions
Attachments
X. Approve Bid Recommendations
Rationale

Renewal requests were mailed in April for the following items:

  • Copy Paper
  • Courier Service
  • Elementary & Middle School Pictures
  • Soft Drinks, Non-carb Drinks & Bottled Water
  • Student Accident Insurance
  • Dairy Products
  • Bid #7-13-5-5 Library Books, Supplies & Services
  • Bid #8-13-5-5 Senior/Underclassmen Pictures
  • Bid #9-13-5-5 Fire Safety Equipment Inspection
  • Bid #11-13-5-5 Lawn Mowing Thelma B. Johnson Early Learning Center
  • Bid #10-13-5-5 Paint & Supplies

Attachments
Actions Taken

Order #116 - Motion Passed:  Request to approve bid recommendations as presented passed with a motion by Mr. Jon Sights and a second by Mrs. Jennifer Keach.

XI. Adjourn
Ben Johnston - Chairperson
Actions Taken

Order #117 - Motion Passed:  There being no further business to come before the Board, a request to adjourn the meeting at 7:03 p.m. passed with a motion by Mr. Greg Hunsaker and a second by Mrs. Lisa Baird.