Henderson County
April 17, 2023 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Cadence Woolfork

Jayla Ditterline

Sydney Wawrin

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #150 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Wesley Smith and a second by Mrs. Tracey Williams.

III. Community Partner Spotlight
Bob Lawson
Attachments
IV. Students & Staff Recognition
Megan Mortis
IV.A. Judge's Scholars
Rationale

March 28, 2023 -  Emarie Nobles, Spottsville Elementary
April 11, 2023 -  Kaelyn Canary, Central Academy

Attachments
IV.B. East Heights Techno Kids
Rationale

Techno Kids

Isabela Arroyo Ortiz

Daniel Clutts

Mason Gibson

Alyssa Montgomery

Grayson O'Nan

Kroix Smith

Abbi Kate Tyler

Cole Zehner

Attachments
IV.C. HCHS First Place in DECA Marketing
Rationale

Abbey Gibson and Chloe Woodard

Attachments
IV.D. District Spelling Bee Winners
Rationale

K-3: Zoe Skaggs, Jefferson Elementary School

4-5:Tanner Duncan, AB Chandler Elementary School

6-8: Ava Zigler, North Middle School

Attachments
IV.E. Carolyn Quire Service Award - Jen English
Rationale

Jen English - HCHS School Counselor

Attachments
IV.F. Gifted and Talented Award - Jill Alexander
Attachments
V. Public Participation & Recognition of Guests
Michael Waller
Rationale


VI. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #151 - Motion Passed:  A motion to approve the Minutes from the March 20, 2023 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII. Reports
VII.A. HCHS Athletic Report
Mark Andrews
Attachments
VIII. Old Business
IX. New Business
IX.A. Schedule Superintendent Capstone and Superintendent Evaluation
Bob Lawson
IX.B. Capital Projects
Craig Thomas and Chad Thompson
IX.B.1. Approve Schematic Design for BG 22-506 - Henderson County High School CTE Renovation Project
Actions Taken

Order #152 - Motion Passed:  A motion to approve the Schematic Design for BG 22-506 - Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B.2. Approve Change Order No. 4 for BG 21-297 - Henderson County High School - Soccer Locker Room Bldg Project
Attachments
Actions Taken

Order #153 - Motion Passed:  A motion to approve Change Order No. 4 for BG 21-297 - Henderson County High School - Soccer Locker Room Bldg Project in the amount of $5,624.47 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.3. BG 23-052 - Henderson County High School - Football Field and Track Renovation Project
IX.B.3.a. Approve Revised BG-1
Attachments
Actions Taken

Order #154 - Motion Passed:  A motion to approved the Revised BG-1 for BG 23-052 - Henderson County High School - Football Field and Track Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B.3.b. Approve Owner-Contractor Contract
Attachments
Actions Taken

Order #155 - Motion Passed:  A motion to approve the Agreement between Owner (Henderson County Board of Education) and Contractor (Q&S Enterprises LLC) for BG 23-052 - Henderson County High School - Football Field and Track Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B.3.c. Approve Bid Documents: Letter of Recommendation, Notice to Proceed, and Special Inspections
Attachments
Actions Taken

Order #156 - Motion Passed:  A motion to approve the bid documents for BG 23-052 - Henderson County High School - Football Field and Track Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B.4. Approve BG5 Project Closeout Form for BG 18-227 - Emergency HVAC Replacement at Bend Gate Elementary Project
Attachments
Actions Taken

Order #157 - Motion Passed:  A motion to approve the BG5 Project Closeout Form for BG 18-227 - Emergency HVAC Replacement at Bend Gate Elementary Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.5. Approve BG5 Project Closeout Form for BG 18-354 - Archery Building Lighting and Bend Gate Elementary Partial Lighting Upgrade Project
Attachments
Actions Taken

Order #158 - Motion Passed:  A motion to approve the BG5 Project Closeout Form for BG 18-354 - Archery Building Lighting and Bend Gate Elementary Partial Lighting Upgrade Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.B.6. Approve BG4 and BG5 for BG 17-219 - Cairo, Niagara, Chandler LED Lighting Replacement Project
Attachments
Actions Taken

Order #159 - Motion Passed:  A motion to approve the BG4 for BG 17-219 - Cairo, Niagara, Chandler LED Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

Order #160 - Motion Passed:  A motion to approve the BG5 for BG 17-219 - Cairo, Niagara, Chandler LED Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.B.7. Approve BG4 for BG 22-393 - Solar Panel Project
Attachments
Actions Taken

Order #161 - Motion Passed:  A motion to approve the BG4 for BG 22-393 - Solar Panel Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.8. BG 23-416 - Wastewater Systems - Spottsville, Cairo, and Niagara Project
IX.B.8.a. Approve BG1 Project Application Form (Initial)
Attachments
Actions Taken

Order #162 - Motion Passed:  A motion to approve the BG1 Project Application Form (Initial) for BG 23-416 - Wastewater Systems - Spottsville, Cairo, and Niagara Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.8.b. Approve Owner and Architect Agreement
Attachments
Actions Taken

Order #163 - Motion Passed:  A motion to approve the Owner (Henderson County Board of Education) and Architect (RBS Design Group PSC) Agreement for BG 23-416 - Wastewater Systems - Spottsville, Cairo, and Niagara Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.9. BG 23-421 - Tennis Court Renovation - HCHS Project
IX.B.9.a. Approve BG1 Project Application Form (Initial)
Attachments
Actions Taken

Order #164 - Motion Passed:  A motion to approve the BG1 Project Application Form (Initial) for BG 23-421 - Tennis Court Renovation - HCHS Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B.9.b. Approve Owner and Contractor Agreement
Attachments
Actions Taken

Order #165 - Motion Passed:  A motion to approve the Owner (Henderson County Schools) and Contractor (Tennis Technology Inc.) Agreement for the Tennis Court Renovation - HCHS Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B.10. Approve Capital Funds Request for BG 23-052 - Henderson County High School - Football Field and Track Renovation Project and BG 23-421 - Tennis Court Renovation - HCHS Project
Attachments
Actions Taken

Order #166 - Motion Passed:  A motion to approve the Capital Funds Request for BG 23-052 - Henderson County High School - Football Field and Track Renovation Project ($1,608,049) and BG 23-421 - Tennis Court Renovation - HCHS Project ($134,869) as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.C. Approve Change in the 2023-2024 Academic Calendar
Kasey Farmer Wolfe
Attachments
Actions Taken

Order #167 - Motion Passed:  A motion to change the 2023-2024 Academic Calendar as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.D. Approve HB 9 CBE Resolution
Bob Lawson
Attachments
Actions Taken

Order #168 - Motion Passed:  IT IS HEREBY RESOLVED that the Henderson County Board of Education authorizes Superintendent Bob Lawson to take all necessary steps to support the Council for Better Education, Inc. ("CBE"), in its legal challenge to the unconstitutionality of House Bill 9, and the payment of any appropriate dues or assessments related to this school district's membership in CBE or its support of the referenced legal challenge passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

IX.E. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #169 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.E.1. Approve Independent Auditor's Contract
Attachments
IX.E.2. Approve Bid Recommendations
Rationale

Bid Recommendations:
Kitchen Equipment RFP CN-1-23-4

Bid Renewal Recommendations:
Auditing Services 22
Courier Service Bid #6-21-5-5
Drug Screening/Medical Service #3-21-5-4
Fleet Insurance Bid #6-20-5-5, Liability Insurance Bid #8-20-5-5, and Property Insurance Bid #7-20-5-5
Library Books and Supplies Bid #3-21-5-5
Pest Control Services Bid #6-21-5-5
Student Accident Insurance 2023-2024

Attachments
IX.E.3. Approve Transportation Request
Rationale

  • Century Aluminum requests three buses for tours of plant by bus on June 24, 2023.

Attachments
IX.E.4. Approve Second Reading of Policy 03.28 - Evaluation
Attachments
IX.E.5. Approve Henderson County Schools Classified Evaluation Plan
Attachments
IX.E.6. Approve Extended Disability Leave Request
Attachments
IX.E.7. Approve School Activity Fund Fundraiser Requests
Rationale

  • HCHS Band to cancel their World's Finest Chocolate Fundraiser and participate in Five F's - Donation Phone-a-thon to raise funds for Winter Band Activities; and
  • HCHS Band to cancel their Calendar Box Donation Fundraiser and participate in Door to Door Donations to raise funds to purchase tires for new band semi trailer.

Attachments
IX.E.8. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Band to travel to Bowling Green, KY March 31-April 1, 2023 to participate in the 2023 SCGC Winter Guard Championships; and
  • HCHS Jr. Chef Team to travel to Louisville, KY May 11-12, 2023 to compete in the Southeast Regional Jr. Chef Competition.

Attachments
IX.E.9. Approve Letter of Intent to Invest
Attachments
X. Financial
Cindy Cloutier
X.A. Treasurer's Report
Attachments
Actions Taken

Order #170 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending March 31, 2023 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

X.B. Paid Warrant Report
Attachments
Actions Taken

Order #171 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between March 21, 2023 and April 17, 2023 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Executive Session KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student
Michael Waller
Actions Taken

Order #172 - Motion Passed:  A motion to move into Executive Session pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student at 7:12 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

Order #173 - Motion Passed:  A motion to move out of executive session at 7:21 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

XIII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #174 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:33 p.m. passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.