The February 19, 2013 Regular  Meeting of the Elizabethtown Board of Education is Called to Order.

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL."

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

HONESTY

TO BE TRUTHFUL AND SINCERE

STUDENTS OF THE MONTH

ELIZABETHTOWN HIGH SCHOOL                            ALEXIS POWELL
Alexis's greatest assests are her character and leadership ability.  She does not go along with the crowd, unless it is something that makes sense to her, and is willing to speak her mind on issues that matter.  She has very high moral standards as her faith is extremely important to her.  She truly leads by example - she not only "talks the talk", but more imortantly, she "walks the walk."  She is very pleasant, easy-going, always has a beautiful smile on her face and is a model student with respect to attitude and character.  She is very respectful to both her fellow students and teachers.  Her basketball teammates look up to her and respect her for her commitment to the team and the sport.

It has been said that a person's true character shows itself in times of hardship.  Last year, she suffered a season-ending injury by tearing her ACL and the year before she had a separated shoulder that hampered her play, as well.  She displayed a positive attitude, never complaining, and did not let the injuries define her personality.  She kept a smile on her face and even when she had to miss many days of school because of her injury and the required physical therapy, she stayed responsible and maintained her work and her grades.  Alexis will be sorely missed on the basketball team next year for her talent, but more importantly, for her leadership and character, which will afford her the opportunity to become successful regardless of the career path she chooses.
Written by Lisa Mudd

T.K. STONE MIDDLE SCHOOL                                        MATTHEW COOLIDGE
Matt is one of the best Project Lead the Way students that I have had the joy of teaching this year.  He devotes 110% on every project.  He is dedicated to his academic achievement as well as his extra-curricular activities.  He works well in teams with other students.  He is helpful and very easy to get along with.  I think Matt will do very well in whatever career he chooses to pursue.  I congratulate him on being the February student of the month.
Written by Missy Mills

HELMWOOD HEIGHTS ELEMENTARY                                 ALEENA SAIFULLAH
Aleena Saifullah is a fantastic student and person. She is kind to others and always has a smile on her face. She is a very hard worker in all of her classes and puts forth the extra effort to do well. Her grades and work appearance are important to her, and she always tries her best.

Aleena is busy with a variety of activities within the school. She participates in the Journalism Club, which meets every Tuesday morning. She writes articles for the school newspaper and works with other students. She is also a member of Helmwood’s Academic Team. Her area of expertise this year is math. Aleena volunteers her time each morning to come early to help out in her classroom. She files papers, runs errands, cleans, and does whatever is needed to get the day off to a positive start.

It is easy to apply our school’s Guidelines for Success to Aleena. She is respectful to everyone. We know this because she listens to people and helps out when they need it. She is responsible because her work is always finished on time and she has been on the A Honor Roll. Aleena is cooperative. We know this because she works with everyone in group work and gets all members involved in the discussion. We know she is a problem solver because she manages all of her activities and homework.

Aleena is also very athletic! Some of the sports she has been involved in are tennis, karate, baseball, swimming, and gymnastics. Some of her hobbies are shopping and hanging out with her friends. As you can see, Aleena is a very kind and fantastic person. These are reasons why she has been chosen to represent Helmwood for 5^th Grade Student of the Month!

Grace is just a wonderful, upbeat individual.  She comes into the classroom each day with a positive attitude and brings joy to everyone around her.  There is not a single day that goes by that Grace doesn't bring a smile to my face because of either an elaborate story she has to tell me, an over the top answer she gives in class, or just simply because of the excitement and expression she has when she speaks.  Grace is also very diligent in her assignments at school.  She is always working above and beyond what is expected and certainly never settles for less than her very best work.  I teach 5th grade writing, and Grace is definitely one of the most creative individuals I have ever met.  Her imagination runs wild, and she pulls you into her stories like no one I have ever seen before.  Sometimes I feel like I am reading a famous author's work.  Another thing I truly admire about Grace is what a great role model she is for other students.  I can always count of her to volunteer to be a leader of a group or to go first for a presentation.  I just love her confidence and leadership qualities.  Overall, Grace is respectful, polite, responsible, and is a perfect nominee for Student of the Month. 
Written by Amanda Waters

PANTHER ACADEMY                                                    HENRY McALISTER
Henry McAlister is a fine student in Mrs. Schubeler’s Kindergarten class.   He is an excellent role model for others.  Henry is everyone’s friend and treats his classmates with kindness and respect.  Henry gives 100% effort when working on class activities or projects.  He takes pride in his work.  He is always excited to learn new things and enjoys being challenged.  He is a teacher’s dream student! 

PANTHER PLACE                                                           TATIANA HULL              

Tatiana is a third grader at Morningside.  This is her first year at Panther Place and she is a wonderful young lady.  Ms. Compton really enjoys having Tatiana in her class.  She is a very good student, always eager to complete her homework; works well with her peers, brings a pleasant attitude each afternoon and is always very respectful to staff and fellow students. Tatiana said she loves Panther Place and the staff because they help with her reading and math.

She loves reading and especially checking books out of the library. Her very favorite subjects at school are PE and Music. Tatiana enjoys singing in the youth choir where her grandmother is the youth director and helping mom out at home with her baby sister.

We are proud to name her our February Student of the Month.

The Lego Team took first place in Robot Performance at the State Competition on February 1, 2013 in Bowling Green.  The Group gave an awesome performance with a perfect run on the table.  They completed all the missions that they set out to accomplish and scored a total of 345 points.  This was 29 points above the second place team and a state record.
Team members include:
Elizabethtown High School - Esther Huggins and Cody May
T.K. Stone Middle School - Mohammed Abdi, Rhianna Clemons, William Wlliott, Michael Feiler, Isaac Huggins, Zax Johnson and Natavia Young

The Lego Team will demonstrate the missions that were accomplished by their robot at the February 19th  board meeting.

The Lego Team is sponsored by Mrs. Celeste Lawson and Dr. Bill Clagett.

NICHOLAS GREEN DISTINGUISHED STUDENT AWARD RECEPIENT             MATTHEW PINKHAM

Matthew Pinkham is a 5th grader at Morningside Elementary School.  Matthew was presented with the Nicholas Green Distinguished Student Award at the February 5, 2013 KAGE Conference in Lexington.

The Nicholas Green Foundation is designed to recognize a child who has distinguished achievement not only in academics, leadership, or the arts but has also made a contribution to the community at a level beyond that which is expected of the child's age group.  The awards program is open to children in grades 3 through 6.

The Nicholas Green Foundation was established by Maggie and Reg Green to honor the memory of their seven-year-old son, Nicholas, who was killed in a drive-by shooting while visiting Italy in 1994.  The Greens felt it was important to recognize gifts and talents in children who are now at the age that Nicholas was when he died. KAGE is pleased that the Kentucky Higher Education Assistance Authority (KHEAA) will continue its partnership with KAGE.  KHEAA will award to the student a $500.00 Kentucky Education Savings Plan Trust Entity Account to be used only for furthering educational opportunities through some form of post secondary education.

As a special "treat" Matthew will sing and play the guitar at the February 19th meeting.

Attached are the January, 2013 SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, and Morningside Elementary School.

• EHS SBDM Minutes
• HH SBDM Minutes
• MES SBDM Minutes
• TKS January SBDM Minutes
• TKS Special Meeting Minutes

Attached are the minutes from the Regular Board Meeting held on January 22, 2013

• January 22, 2013 meeting minutes

Ms. Danna Monroe, Project Manager with Jenkins-Essex Construction Co. will give a project update regarding the Elizabethtown High School Athletic Complex

For the past eight years our district has applied for and have been awarded grants in amounts of $20,000 to $38,000 offered through our local United Way agency to be utilized toward the expansion of services associated with the Panther Place After School Program.  Mrs. Karen Skees and Mrs. Vicki Seabolt are requesting authorization to apply for this same grant for the 2013 calendar year in the amount of $38,000 ($30,000 was awarded for the 2012 calendar year). 
Note:  United Way funds are distributed by calendar year rather than fiscal year.

• 2013 United Way Grant Application
• United Way Application

Attached are requests from Mr. Steve Smallwood, Principal at Elizabethtown High School, seeking approval for:
1)  Elizabethtown High School Kentucky United Nations Association(KUNA) to travel to Louisville, KY March 17-19, 2013 to participate in the State Conference.
2)  Elizabethtown High School Tennis Team to travel to Lexington, KY April 12-13, 2013 to participate in a tennis tournament.
3)  Elizabethtown High School Band/Winter Percussion to travel to St. Leon, Indiana February 23, 2013 to participate in the Winter Percussion Show.
4)  Elizabethtown High School Acdemic Team to travel to Louisville, KY March 16-18, 2013 to participate in the State Governor's Cup Tournament.  (Cancel Request )
5)  Elizabethtown High School Speech Team to travel to Lexington, KY March 14-16, 2013 to participate in the State Speech Tournament.

Attached is a request from Mr. Joe Nepi, Principal at Morningside Elementary seeking approval for:
1)  Morningside Elementary School's Academic Team Annual End of Season Sleepover Celebration, April 12, 2013.  The sleepover will take place inside Morningside mainly in the Morningside Library.

• Academic Team
• Band out of state
• KUNA Field Trip Request
• MES Academic Team Sleepover
• Speech Team State
• Tennis Field Trip

Pursuant to Board Policy 09.33 pertaining to Fund Raising Activities, the District Schools submitted their fundraising requests at the August 20, 2012 board meeting.  Said requests were approved at that time/date. 
At this time, Elizabethtown High School's Project Graduation is seeking approval for an additional request .  Project Graduation has decided not to sponsor the Dodgeball game this year, so in order to off-set those funds they would like to participate in  spirit nights with local restaurants to receive % of sales on designated nights.  Attached is their fund raiser request form.

Helmwood Heights Elementary  Ms. Michelle Hart, Principal at Helmwood Heights Elementary is seeking approval to sell EIS t-shirts.  The profit from the t-shirt sales would benefit the 3rd grade classrooms at HHES to purchase educational materials.  Attached is the fund raiser approval form and a "draft" copy of the t-shirt design.

• Spirit Night Fundraising Request
• T-Shirt Design
• T-Shirt Fundraiser Request

T1 service is a new data service that will connect the Glendale Center to the district's wide-area network.  The bid request for proposals for T1 service was advertised in the News-Enterprise on January 29, 2013.  Sealed bids were received in the Central Office and opened on February 15, 2013 @ 8:30 a.m. 

To comply with Universal Service Fund Regulations to receive discounted telecommunication prices EIS was also required to Bid-out local phone service for the district.  This bid was advertised on the USF websie for the requiste 28 days.

We received bids from Windstream and BBTel for both the T-1 service and the local phone service.  Windstream provided the best and lowest cost bid for both services. 
Mr. Mike Selvitelle, Director of Assessment and Technology will be present at the meeting to answer  questions.

The EIS Instructional Team asks for board approval to enter into a contractual agreement (a copy of the agreement is attached )with Colleagues on Call Education Professional Services.  The proposed agreement includes a total of 7 days of consultant services throughout the 2013-2014 school year from Mr. John Antonetti for a total contract price of $38,500.00.  District Title I professional development monies would be used for payment.

Mr. Antonetti is a former teacher and a K-12 Director of Curriculum.  Mr. Antonetti is a highly sought key note speaker and onsite consultant on the topics of power standards, assessment, student engagement, rigor and relevance and best practices.  Additionally, he is the author of two professional education books and formed Colleagues on Call consulting services with Jim Garver in 2006.

Our plan is to collaborate with Mr. Antonetti for services focused on the topic of student engagement.  We have set a goal fo ensuring a high quality teacher in each classroom in the EIS strategic plan as well as in district/school improvement plans.  Improving practices in regards to engaging students with curriculum at a high level is imperative and will directly improve student achievement.  Mr. Antonetti is a passionate and engaging presenter and provides practical strategies and methods for teachers to develop and implement high level engagement lessons/activities.  This contract would allow EIS administrators and teachers the opportunity to learn these strategies and implement them in the classroom with frequent regular on site collaboration and feedback from Mr Antonetti.

• Colleagues on Call Professional Service Agreement

Mrs. Kelli Bush, Assistant Superintendent for Student Learning has provided an update on the  Strategic Plan(attached) for your review.  The Strategic Plan is the district's  long-range plan and was approved by the board in 2011.  Mrs. Bush will outline the progress of that plan sharing the process, the committee objectives and strategies.

• Update on Strategic Plan

The Board must approve an annual allocation to schools by March 1.  The allocation is to include regular certified staff and related fringe benefits (Section 4), classified staffing levels and fringe benefit costs (Section 5), funding for instructional supplies, materials, travel, equipment and other instructional needs (Section 6), and any other funds the Board may decide to allocate to schools (Section 7). 
Attached is a complete allocation to all Elizabethtown Schools based on the Board's school staffing (SBDM) policy 02.4331and 702 KAR 3:246.  The allocation formula was applied to the projected FTE enrollment for 2013-2014.  The staffing allocation will be adjusted during the first weeks of the 2013-2014 school year when actual growth at each school is known.
This information was provided at the February 13, 2013 Worksession.

• SBDM School Allocations
• School Allocations

Attached are the Treasurer's Monthly Report for January, 2013(subject to audit) and payment of bills and claims as listed on the Board's Orders of the Treasurer (checks # 45861-46050)    

• Balance Sheet
• Cash Flow
• Check Reconcilation
• Monthly Report
• Vendor List

Attached are Personnel Actions that have taken place since the last board meeting on January 22, 2013.

• Superintendent's Personnel Report