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I.
CALL TO ORDER
The June 16, 2014 Regular Meeting of the Elizabethtown Board of Education is Called to Order
II.
PLEDGE OF ALLEGIANCE
"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"
III.
CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items. Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.
IV.
RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
IV.A.
Recognition of EHS Tennis Team - 5th Region Champions
The EHS Tennis Team are 5th Region Champions. They represented EHS at the State Level
IV.B.
EHS Track Team - 5th Region Champions
The EHS Track Team are 5th Region Champions and competed at the state leval.
IV.C.
Ms. Lauran Berger - Girls State
Ms. Lauran Berger was elected to hold the office of Governor at Girls State. She was also selected to represent the state of Kentucky at Girls Nation where she will have the opportunity to tour the White House and meet President Obama.
V.
APPROVAL OF CONSENT AGENDA ITEMS
V.A.
Acknowledge Receipt of the SBDM Written Reports
Attached are the May, 2014 SBDM written reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary, Morningside Elementary and Panther Academy for your review.
V.B.
Approve Board Meeting Minutes
Attached are the minutes from the May 19, 2014 Regular Board Meeting and the May 21, 2014 Joint Board Meeting with the West Point Independent Schools Board of Education.
V.C.
Approve Field Trip Request
Ms. Beth Mather, Principal at T.K. Stone Middle School is requesting approval for
T.K. Stone Middle School students to travel to Richmond, Kentucky on June 25-26, 2014 to attend a Minority College Program at Eastern Kentucky University.
V.D.
Approve EPAC Rental Agreement
The following groups or individuals have requeseted approval for rental of the Elizabethtown Performing Arts Center. They have submitted an application for usage and have met all requirements as outlined in Addendum to Board Policy 05.3.
ORGANIZATION EVENT DATES
Ms. Esther Butts Play Production Company August 9 10-4
August 15 4-7:30
August 16 4-7:30
V.E.
Approve Student Code of Acceptable Behavior and Discipline
The board is to review the Student Code of Acceptable Behavior and Discipline every two years.
The committee held its final meeting on Tuesday, May 20, 2014 for the annual review of the code of acceptable behavior and discipline.
Attached is a memorandum from Mr. Nate Huggins, Assistant Superintendent for Student Services regarding the Student Code of Acceptable Behavior and Discipline's committee recommendations. .
V.F.
Approve Direct and Indirect Cost Rate
The Kentucky Department of Education has been working with the U.S. Department of Education to review and approve its indirect cost rate calculation plan that school districts will be using for the next 5 years. KDE has previously instructed districts to use the rates on the October-September federal fiscal year. USDE has required that we use the rates of KDE this fiscal year of July thru June. The calculated Indirect Cost Rates to be used in the Elizabethtown Independent School System to use when charging indirect costs to School Food Service Program and Federal Grant Awards. The rates calculated for use beginning July 1, 2014 are non-restricted rate of 13.25(the 2013 rate was 12.54) and restircted rate of 2.78(the 2013 rate was 2.59)
V.G.
Approve Renewal of Impact Concussion Management Program
We have been part of Hardin Memorial Hospital's Impact Concussion Management Program since August 2010. The contract is to be renewed every year.
The Impact Concussion Management Program is a computer-based neurocognitive testing program specifically developed for the evaluation and management of sports-related concussions. The cost to renew the program is $500.00/year and includes coverage of those student athletes participating in football, girls/boys basketball, baseball, volleyball and softball at Elizabethtown High School and T.K. Stone Middle School.
V.H.
Approve Application for Emergency Substitute Teacher Certification
While our district is committed to employing the best qualified substitute teachers available, all substitute teacher applicants do not hold valid Kentucky teaching certificates. Therefore, the Education Professional Standards Board's Division of Certification provides an Emergency Certificate for those individuals. We have utilized this emergency certification process for many years and present this to you at this time as an update/renewal. A copy of the Emergency Substitute Certification is attached for your reference.
V.I.
Approve Revised Salary Schedules
2014-2015 Salary Schedules were approved last month, but the salary schedule for Vehicle Maintence Manger and School Nurse need to be revised.
The Salary Schedule did not calculate the 1% raise for Vehicle Maintence Manger (Salary neg schedule)
The classified Salary Schedule did not include the payscale for school nurse.
V.J.
Approve Renewal of Contract for Occupational Therapy Services
Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs recommending that the contract with Amy Brown for Occupational Therapy Services be renewed for the 2014-2015 school year. Funding for this service will come from WHAS Grant and IDEA-B. See attached Occupational Therapy Services Contract and Memorandum of Agreement
V.K.
Approve Renewal of Contract for Music Therapy Services
Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs, requesting approval to renew the contract with Lorinda Jones and Associates for Music Therapy Services for the 2014-2015 school year. Funding for this service would come from the WHAS Grant and IDEA-B funds. See attached Music Therapist Contract.
V.L.
Approve the Personnel to Serve as Admissions and Release Committee (ARC) Chairperson(s)
It has been the standard practice for the past several years for the Director of Special Programs, the building level principals, assistant principals and guidance counselors to serve as chairperson(s) for the School-Based Admissions and Release Committee. The following individuals are being recommended at this time for the 2014-2015 school year.
Please approve the positions/individuals listed below to serve as chairperson(s) for ARC committees for the 2014-2015 school year.
Kristin Froedge Director of Special Programs
Kelli Bush Assistant Superintendent for Student Learning
Steve Smallwood Principal, Elizabethtown High School
B.J. Henry Assistant Principal, Elizabethtown High School
Dawne Swank Assistant Principal, Elizabethtown High School
Melissa Butler Guidance Counselor, Elizabethtown High School
Rex Hanson Guidance Counselor, Elizabethtown High School
Beth Mather Principal, T.K. Stone Middle School
Thad Elmore Assistant Principal, T.K. Stone Middle School
Karen Appleman Guidance Counselor, T.K.Stone Middle School
Michelle Hart Principal, Helmwood Heights Elementary School
Carole Ann Christian Guidance Counselor, Helmwood Heights Elementary School
Joe Nepi Principal, Morningside Elementary School
Jack Breunig Guidance Counselor, Morningside Elementary School
Kelly Graham Principal, Panther Academy
Amy Truitt RTI Coach, Panther Academy
Emily Murphy Special Education Teacher, Panther Academy
Carole Brown Special Education Teacher, Valley View Education Center
V.M.
Approve the District's Master Professional Development Plans for 2014-2015
Administrative Procedure 03.19 AP Professional Development states that, "the District, under the direction of the Professional Development Coordinator, shall develop and implement a program of continuing professional development plan(s). Prepare and submit to the Superintendent for Board approval the Master Professional Development Plan for the upcoming year". At this time, Mrs. Kelli Bush, Assistant Superintendent for Student Learning is submitting the 2014-2015 District's Master Professional Development Plan for Board approval (attached)
V.N.
Approve the Kentucky Department of Education's District Assurances for 2014-2015
In order for the district to continue to receive state and federal funds, the district must declare that we are in compliance with all assurances listed in the KDE "District Assurances" document (attached). This is an annual submission.
V.O.
Approve the 2014-2015 Budgets for the Family Resource Center and Youth Service Center
Attached is information provided by Mrs. Karen Skees, Coordinator for the Family Resource and Youth Service Center, pertaining to the proposed budgets for the Family Resource Center and Youth Services Center for 2014-2015
V.P.
Approve the Performance Bond of Treasurer
KRS 160.560 summarizes the terms and conditions for the treasurer's bond. The treasurer shall execute an official bond for the faithful performance of the duties of his/her office, to be approved by the local board and the commissioner of education. The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the regulations promulgated by the Kentucky Board of Education. At this time, we are seeking approval to approve the Bond of Treasurer in the amount of $300,000.00. The premium on the bond shall be paid by the board of education and a copy of the bond is to be filed with the commissioner of education. Attached is the Fidelity (Performance) Bond of Treasurer for July 1, 2014-June 30, 2015 form for submittal.
V.Q.
Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those Paid Since Last Meeting, for May 2014 and from Special Accounts)
Consideration of approval of the Treasurer's Monthly Financial Report and Payment of Bills and Claims(those paid since last meeting, for May 2014 and from Special Accounts). attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts
V.R.
Approve Restricted Funds for School Activities
General Accepted Accounting Principles, aka GAAP, requires the governing body(the Board) to restrict funds for a particular use, otherwise funds must be accounted for in the General Fund. In order to help maintain the flexibility of spending school activity funds and comply with state regulations to include the Redbook, we are seeking Board approval to restrict and account for some of the funds that were previously School Activity Funds as District Activity Fund and be accounted for separately in Fund 21 or 22.
V.S.
Report by Superintendent on Personnel Actions
Attached are personnel actions that have taken place since the last meeting of the Board of Education on May 19, 2014.
VI.
CONSIDERATION OF APPROVAL OF DIGITAL CURRICULUM BID
The bid for Digital Curriculum was pubished in the News-Enterprise on May 15, 2015 with bids received and opened on June 2, 2014 at 9:00am in the Superintendent's Office.
The bid was for Digital Curriculum is to provide a wide range of solutions to include Advanced Placement, Credit Recovery and Common Core Preparedness. It should provide rigorous standards-based courses in math, science, english, social studies, world languages and electives to meet high school graduation requirements to include intregrated formative and summative assessment.
Apex Learning, Inc. submitted the only bid.
VII.
CONSIDERATION OF APPROVAL OF BOARD POLICY REVISIONS/UPDATES AND ACKNOWLEDGEMENT OF RECEIPT AND REVIEW OF BOARD PROCEDURES
Attached are the 2014-2015 policy and procedure updates. Proposed changes reflect new legal requirements, as well as "best practice" recommendations from KSBA. At the top of each draft is the rationale for the proposed change. If the change reads "LEGAL" we must adope the change. If the change is "RECOMMENDED" we have the choice to Adopt as Written, Adopt with Modification, Keep our current policy, or Rescind the policy.
The "mark-up" on the right side can be used as a guide to follow as to the changes.
The 2014 policy update contains drafts to revise policies 07.12/Vending Machines, 07.111/Competitive Foods. Per guidance from KDE we have revised language regarding competitive foods and beverages to make the policies more closely align with the interplay of state and federal guidelines.
The Policy on Competitive Foods has been revised - refer to the seperate attachment for this policy
The Policy on Vending Machines has been revised - refer to the seperate attachment for this policy.
As in years past, the General Assembly has passed legislation that directly affects board policies and procedures. Having contracted with KSBA for Board Policy Services, their legal department has supplied detailed information pertaining to said legislation, as well as recommended, revised policies reflecting said legislation.
Upon receipt of the information from KSBA, district administrators were provided a copy of the recommended revisions to district policies and procedures to study and provide input/feedback as needed.
VIII.
CONSTRUCTION UPDATES
IX.
NEW BUSINESS
X.
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XI.
ADJOURNMENT
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