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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VI.1.
Monthly Financials ~ January
Ms. Annette Burtschy, Director of Finance
Budget Narrative for January FY2024 monthly financial statement:
- General fund (fund 1) – as of 1/31/24, revenue received of 41.4 million with expenses of 19.7 million.
- Special revenue (fund 2) – as of 1/31/24, revenue received of 12.8 million with expenses of 14.2 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- School Activity Fund (fund 25) – as of 1/31/24 revenue received of $220,000 with expenses of $12,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.
- Capital outlay (fund 310) - as of 1/31/24, revenue received of $155,250 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 1/31/24, revenue received of 2.2 million with expenses of 1.6 million. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 1/31/24, revenue received of 9.4 million with expenses of 8.9 million. This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 1/31/24, revenue received of $0 with expenses of 1.2 million. See detailed explanation under capital outlay and building fund.
- Food service fund (fund 51) – as of 1/31/24, revenue received of 2.5 million with expenses of 1.8 million.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 1/31/24, revenue received of $204,000 with expenses of $144,000. Revenue comes in throughout the fiscal year.
Completed 2/1/24 by Annette Burtschy
VI.2.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
VII.
Consent Agenda
VII.1.
Approval of Minutes ~ January 25, 2024 Regular Business Meeting
VII.2.
Approval of Minutes ~ February 8, 2024 Regular Working Meeting
VII.3.
Leave of Absence Request- Employee #5438
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #5438 is requesting a leave of absence (FMLA) beginning 01/08/2024 and returning 02/05/2024. Leave will be fully paid.
VII.4.
Leave of Absence Request- Employee #7025
Ken Kippenbrock, Director of Human Resources and Operations.
Employee #7025 is requesting a leave of absence (LOA) beginning 02/05/2024 and returning 02/12/024. Leave is unpaid.
VII.5.
Leave of Absence Request- Employee #5529
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #5529 has requested a leave of absence (FMLA) beginning 08/19/2024 and returning 09/30/2024. This is for the 2024-2025 school year. Leave will be fully paid.
VII.6.
Leave of Absence Request- Employee #6487
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #6487 has requested a leave of absence (FMLA) beginning 01/02/2024 and returning 01/16/2024. Leave will be fully paid.
VII.7.
Leave of Absence Request- Employee #1566
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #1566 has requested a leave of absence (FMLA) beginning 02/13/2024 and returning on 03/13/2024. Leave will be partially paid.
VII.8.
Leave of Absence Request- Employee #7009
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #7009 is requesting a leave of absence beginning 01/26/2024 and returning 03/07/2024. Leave will be unpaid.
VII.9.
Leave of Absence Request- Employee #5099
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #5099 is requesting a leave of absence (FMLA) beginning 03/10/2024 and returning 1st day of the new school year - 2024-2025. Leave will be Partially paid.
VII.10.
Leave of Absence Request- Employee #6041
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #6041 has requested FMLA - Beginning 04/16/2024 - Ending 06/04/2024. Leave will be fully paid.
VII.11.
Leave of Absence Request- Employee #2604
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #2604 has requested Intermittent FMLA. Beginning 02/05/2024 Ending 06/30/2024. Leave will be fully paid.
VII.12.
Leave of Absence Request- Employee #6851
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #6851 has requested Intermittent FMLA beginning 10-30-2023. Leave will be partially paid.
VII.13.
Purchase Two Buses
Mr. Jason Miller, Lead Mechanic
Transportation is requesting to purchase two buses to replace bus number 19 and number 21.Both buses need extensive work on them. Bus 19 is a 2011 with the turbo out, stair well rusted out and entrance door mounts rusted through. Bus 21 is a 2011 with the electric motor out and stairs rusting out. Funds will be expended from the transportation budget.
VII.14.
2024-2025 Custodial Bid
Ms. Susan Marksberry, Purchasing Agent
Custodial Supply List to be considered for public bid for the 2024-2025 school year. After the board approves the items, after the next business meeting, the bid will open for ten business days, then tabulations are made at the bid close. The bid pricing will then be presented to the Board as an informational item then brought back requesting approval in April.
VII.15.
Grant Approval - Strategic Prevention Framework
Ms. Stacie Strotman,
Covington Partners, in collaboration with Covington Independent Public Schools and Erlanger Independent Public Schools, will be applying for the Strategic Prevention Framework grant through the Department of Health and Human Services. If funded, the grant will provide $375,000 for five years to implement three community level prevention priorities. Covington Partners will be the fiscal agent and reimburse Covington Schools for any expenses including a Project Director, data analysts, and other program staff.
VII.16.
Sheltered Instruction Observation Protocol (SIOP) Training - English Learner (EL)
Dr. Susan Pastor-Richard
Sheltered Instruction Observation Protocol (SIOP) Training August 12 and 13, 2024 for general education teachers.
VII.17.
Special Education Request for Shortened School Days
Dr. Sarah Graman, Director of Special Education
Requesting shortened school day for two students. Please see attached memo.
VII.18.
FRYSC Assurance Certification 2024-2026
Dr. Janice Wilkerson, Assistant Superintendent of Student Support
This Assurance Certification is signed every two years. By approving the certification, the district will comply with all FRYSC related statutes and any policies or procedures set forth by the Cabinet for Health and Family Services.
VII.19.
Tentative SBDM Allocation 2024-2025
Mr. Bill Grein, Director
Based on our current enrollment at the end of the 5th attendance month, the SBDM allocation formula and staffing document are attached.
The school SBDM allocation was last updated in September of 2023.
By March 1st, of 2024, the district must give a projection of the 2025 SBDM staffing allocation.
By May 1st of 2024, the district must give the SBDM Councils a revised staff allocation based on more accurate end of year numbers.
By September 15 of 2024, the SBDM Council will get another revised allocation based on actual enrollment.
VII.20.
Overnight Student Trip ~ DECA State Career Development
Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes High School is requesting permission to attend the Kentucky DECA State Career Development Conference that will be held from March 3-5, 2024 in Louisville at the Hyatt Regency.
DECA is a cocurricular business competition program that focuses on the areas of marketing, business management and administration, hospitality and tourism, and finance.
Holmes had 21 students compete at the regional level on February 1, 2024. Of these 21, 11 students earned high enough places to be able to compete at SCDC. 5 additional students have earned the ability to compete in other events- KY Level One testing events.
Holmes High School is seeking approval for these students to be able to compete at this conference. They will stay overnight at the Hyatt Regency and 3 chaperones will accompany them: Peyton Mullins, Shana Mullins (parent of Ms. Mullins and a Sixth District employee), and one other male chaperone (likely David Hartman or Noel Rash).
VIII.
Individual Approval Agenda Items
VIII.1.
Overnight Student Trip ~ Kentucky TSA State Career Development Conference
Mr. Matt Reed, Media Arts & Graphic Design Teacher
Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes High School is requesting permission to attend the Kentucky Technology Student Association (TSA) State Career Development Conference that will be held from March 18 -20, 2024 in Louisville at the Marriott downtown.
TSA is a national organization of students engaged in STEM (science, technology, engineering, and mathematics).
Holmes had 11 students compete at the regional level on February 9, 2024. Of these 11, 4 students earned high enough places to be able to compete at State Level in their Design & Photography Events. The 7 additional students have earned the ability to compete in State Competitions & Skill Demonstration Events daily while there.
Holmes High School is seeking approval for these students to be able to compete at this conference. They will stay overnight at the Marriott downtown Louisville and 2 chaperones will accompany them: Matt Reed, & Kim Pastura.
VIII.2.
Holmes Middle School Modular Classroom for Career Exploration
Lee Turner, Bill Grein, and Christy Rogers
This is a single source purchase of a Paxton/Paterson Learning Systems, including College and Career Ready labs, Career Discovery Labs, Health Science Careers , and Building Skills.
Paxton/Patterson developed these learning systems with the written curriculum, interactive multimedia, and proprietary Learning Management System, along with the necessary components to bring to our school a complete program for College and Career Readiness.
The people from Paxton/Patterson worked with the High School CTE team (David Hartman & Ashley Lorenz), Middle School Principal Lee Turner, Secondary Director Bill Grein, and Superintendent Alvin Garrison to identify the most appropriate 16 work station that would be aligned with what is currently happening in the Chapman Career Center. They also worked with the leadership team at Holmes Middle School to identify the most appropriate workspace for the classroom.
VIII.3.
Dr. Hector Montenegro Proposal - English Learner (EL)
Dr. Susan Pastor-Richard
Proposal from Dr. Hector Montenegro to support and coach three schools to better serve our English Learner (EL) students.
VIII.4.
BG 23-062 Revised Holmes Campus Project
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
It is recommended that the Covington Board of Education approve the REVISED BG-23-062 Holmes Campus Project AND approve to advertise for competitive bidding.
As recommended by EMBOSS/PCA the following renovations and upgrades will be included in the BG 23-062 Project:
- Senior Locker Room and Gym
- Senior & Middle School Toilet Rooms
- Senior High Auditorium
- HMS Exterior Drainage Issues
- HHS & HMS Main Office Secure Entry Areas
Recommended Motion
The Covington Board of Education approves the revised BG-23-062 Holmes Campus Project and approve to Advertise for Competitive Bidding.
VIII.5.
BG 24-273 Softball Field Renovation at Glenn O. Swing Elementary
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
It is recommended that the Covington Board of Education approve the following:
- BG24-273 Softball Field Renovation scope and cost
- BG24-273 submittal to KDE for review
- EMBOSS/PCA to begin fieldwork
The following renovations and upgrades will be included in the BG 24-273 Project:
- Clearing, Excavation, & Backfill
- Site concrete walls and sidewalks
- Fencing
- Warning track drainage
- Sod outfield, seed, & straw
- Turf infield & drainage system
- Bleachers
- Dugouts
- Press box w/restrooms
- Electric & field lights
- Backstop wall, footing, & pads
- PA System
- Scoreboard & supports
IX.
Addendum Agenda (Action Possible)
X.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XI.
Board Member Discussion
Mr. Tom Haggard, Board Chair
XII.
Board Member Comments
Mr. Tom Haggard, Board Chair
XIII.
Upcoming Events
Mr. Tom Haggard, Board Chair
February 22-25 ~ COSSBA Annual Conference, Dallas, Texas
February 22 ~ Boys' Basketball Senior Night, 7:30 p.m. at Holmes High School
March 9 ~ Special Meeting/Board Retreat, 9 a.m. - 3 p.m., Covington Board of Education
March 7 ~ Regular Working Meeting, 5:30 p.m., Covington Board of Education
March 21 ~ Regular Business Meeting, 5:30 p.m., Covington Board of Education
March 1-3 ~ KSBA Annual Conference, The Galt House Hotel, Louisville
Visit EventLink.com for all athletic schedules.
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Mr. Tom Haggard, Board Chair
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