Allen County
December 18, 2023 6:00 PM
ACBOE Regular Meeting December 18, 2023
I. Call to Order
I.A. Prayer
I.B. Pledge of Allegiance to the Flag
I.C. Roll Call
I.D. Adopt Agenda
II. Presentations or Recognitions by the Board
II.A. DataSeam Apprenticeship, Ethan Amell
III. Communications
IV. Reports or Updates to Board
IV.A. Principal/School Reports
IV.A.1. ACPC Report
IV.A.2. ACIC Report
IV.A.3. JEBMS Report
IV.A.4. ACSHS Report
IV.B. Director Reports
IV.B.1. Deputy Superintendent - Brian Carter
IV.B.2. Chief Academic Officer - Melissa Biggerstaff
IV.B.3. Human Resources / Transportation - Joseph Cosby
IV.B.4. Exceptional Child Education - Marisa Duarte
IV.B.5. Director of Pupil Personnel - Shane Davis
IV.B.6. Food Service - Robin Herrington
IV.B.7. Facilities / Maintenance - Kelly Grizzle
V.A. General Administration
V.A.1. Approval of the Allen County Board of Education Minutes - Working Session and Regular Monthly Meeting on November 13, 2023.
V.A.2. Approval of Volunteer Coaches: Mason Shirley - JEBMS Boys Basketball and Ryan Calvert - ACSHS Baseball
V.A.3. Approval of ACPC Fundraisers
V.A.3.a. PTO Fundraisers: Spring Festival - Food, Movie Tickets and Bounce Houses 04/19/2024; March Madness, Penny Donation 03/01/2024-03/20/2024; Candy Grams, Valentine Cards with Candy 02/01/2024-02/10/2024; Skip the Line Car Ride Passes, 08/05/2024-08/25/2024; 101 Dalmatians Playbill, Advertisement Sales, 01/02/2024-01/26/2024
V.A.4. Approval of Overnight and/or Out of State Trips
V.A.4.a. JEBMS - Overnight Trip/ Out of State - Cheer State Competition, Corbin, KY, December 15-16, 2023; Boy Basketball, Westmoreland Middle School, January 8, 2024; Jr. Beta, Beta Convention, Lexington, KY, January 14, 2024-January 16, 2024.
V.A.4.b. ACSHS Trip Request-Boy's Basketball, Westmoreland High School, Westmoreland, TN. December 8th, 2023; Softball, Bath County High School, Owingsville, KY, 3/29-3/30; Softball, Westmoreland High School, Westmoreland, TN. April 30, 2024; Softball, Triple Creek, Gallatin ,TN, April 19, 2024; Science Olympiad, Overton High School, Nashville, TN. January 27, 2024; Academic Team, Gallatin High School, Gallatin, TN. February 3, 2024.
V.A.5. Approval to pay School Psychologist Intern from the classified professional salary schedule, based on Rank and years of experience
V.B. Curriculum & Instruction
V.B.1. Grants
V.B.1.a. Acknowledge Review of Grant Updates Report
V.B.1.a.1. December 2023 Grants Update
V.B.2. Approve contract with Karen Bumgardner Consulting for evaluations services for the new IAL (Read2Me) Grant to be paid with grant funds (Year One - $29,839; Year Two - $31,331; Year Three - $33,897; Year Four - $35,592; Year Five - $37,372).
V.C. Operations
V.C.1. District Financials
V.C.1.a. Approve Treasurers Report for November, 2023 showing a balance of $8,084,120.13.
V.C.1.b. Approve the payment of current bills for November, 2023 in the amount of $1,357,239.12.
V.C.1.c. Approve the Balance Sheets for November, 2023.
V.C.1.d. Approve the Monthly Financial Report for November 2023
V.C.1.d.1. ACPC - November 2023 Financial Report
V.C.1.d.2. ACIC - November 2023 Financial Report
V.C.1.d.3. JEBMS - November 2023 Financial Report
V.C.1.d.4. ACSHS - November 2023 Financial Report
V.D. Personnel
V.D.1. Acknowledge review of monthly Personnel Report
V.D.1.a. December Personnel Report
V.D.2. Approval of Leaves of Absence per attached report
V.D.2.a. Leave of Absences
VI.A. General Administration
VI.A.1. Consider/take appropriate action on Amending 2023-24 School Calendar
VI.A.2. Consider/take appropriate action related 2024-25 School Calendar to establish dates for Fall Break and Spring Break
VI.A.3. Consider/take appropriate action to set date and time for Hearing for Wellness Report and Recommendations to improve school nutrition and physical activities in the school district
VI.A.4. Consider/take appropriate action acknowledge review of audit report and accept the findings of 2022-2023 Audit by Campbell, Myers & Rutledge, PLLC.
VI.A.5. Consider/take appropriate action to approve the Memorandum of Agreement with the Kentucky Department of Education for Dr. Marisa Duarte to serve as Transition Training Coordinator
VI.B. Curriculum & Instruction
VI.B.1. Consider/ take appropriate action on Comprehensive School Improvement Plans
VI.B.2. Consider/ take appropriate action on the Comprehensive District Improvement Plan
VI.B.3. Consider/ take appropriate action on Superintendent Gap Assurance.
VI.C. Operations
VI.C.1. Consider/take appropriate action on SCB's pay request for BG 22-296 in the amount of $2,267.34.
VI.C.2. Consider/take appropriate action on Campus Air Quality (BG 22-296) Summary of Payments Request #8 in the amount of $313,408.15.
VI.C.3. Consider/take appropriate action on Change Order # 2 for BG 22-296 Campus Air Quality Project.
VI.C.4. Consider/take appropriate action on accepting the completion of Gunter Construction contract for, 075 Roofing, in the Campus Air Quality Project BG 22-296 in the amount of $259,724.07.
VI.C.5. Consider/take appropriate action on Change Order #3 for BG 22-296 Campus Air Quality Project.
VI.C.6. Consider/take appropriate action on requesting a Change Order for ACIC filtration system in lieu of the proposed pot filter/feeder.
VI.C.7. Consider/ take appropriate action on 2023-2024 bus purchase request.
VII. Superintendent Report
VIII. Executive Session
VIII.A. Consider/take appropriate action to enter into Executive Session per KRS 61.810 (1)(c) for the purpose of Discussions of proposed or pending litigation against or on behalf of the public agency; KRS 61.810 (1)(f) for the purpose of discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested; KRS 61.810 (1)(k) for meetings specified by law to be conducted in private which is pursuant to KRS 156.557 (6)(c) for preliminary discussion relating to the evaluation of the superintendent
VIII.B. Adjourn Executive Session
IX. Action, if any, related to executive session
X. Adjournment