Allen County
August 26, 2019 6:00 PM
Special Called Meeting
I. Call to Order
II. Presentations or Recognitions by the Board
III. Communications
IV. Recess for the purpose of Holding a Meeting of the District Finance Corporation
V. Reconvene Special Called Meeting
VI. Reports or Updates to Board
VII.A. General Administration
VII.A.1. ACPC Fundraisers
VII.A.1.a. Chorus- T-shirt Sales
VII.A.1.b. ACPC PTO - Food Truck
VII.A.2. ACIC Fundraisers
VII.A.2.a. Music - Boon Supply
VII.A.2.b. Music - Recorders
VII.A.2.c. Music - Donors Choose Projects
VII.A.2.d. STLP - Nothing Bundt Cakes
VII.A.3. JEBMS Fundraiser Approval
VII.A.3.a. Chorus - Century Resources
VII.A.3.b. Cheer - Baked Goods, Fashion Bus, Food Truck, Avon, Pampered Chef and Raffle
VII.A.3.c. Archery - Solicit Sponsorship from Area Businesses
VII.A.3.d. Archery - Sportsman's Dinner
VII.A.3.e. Archery - Smartcards
VII.A.3.f. Jr Beta - Goose Creek Candles, Snack items for Scrimmage Days, Teacher dress down days and Apparel sales
VII.A.3.g. Football - Cookie Dough Sales
VII.A.4. ACCTC Fundraiser Approval
VII.A.4.a. FBLA - Scrunchie Sales
VII.A.4.b. FBLA - Sponsorships
VII.A.4.c. FBLA - Yankee Candle Sales
VII.A.4.d. FBLA - Spirit Wear Sales
VII.A.5. ACSHS Fundraisers
VII.A.5.a. Annual - Old Yearbook Sales
VII.A.5.b. Annual - Yearbook Sales
VII.A.5.c. Annual - Senior Ad Sales
VII.A.5.d. Annual - Business Ad Sales
VII.A.5.e. Annual - Magazine Sponsorship Sales
VII.A.5.f. Home Ec - Calendar Girl
VII.A.5.g. FFA - Kiss the Pig
VII.A.5.h. FFA Horticulture - Rose Sales
VII.A.5.i. Horticulture - Greenhouse Sales
VII.A.5.j. Musical - Shirt Sales
VII.A.5.k. Musical - Ad Sales
VII.A.5.l. Musical - Ticket Sales
VII.A.5.m. ACS Band & Guard - Fruit Sale
VII.A.5.n. ACS Band & Guard - Yankee Candles
VII.A.5.o. ACS Band & Guard - Car Wash
VII.A.5.p. ACS Band & Guard - Candy Bars
VII.A.5.q. ACS Band & Guard - Thirty-One Products
VII.A.5.r. ACS Band & Guard - Easter Bunny Breakfast
VII.A.5.s. ACS Band & Guard - Band Auction
VII.A.5.t. ACS Band & Guard - Suckers
VII.A.5.u. ACS Band & Guard - Cake Walk
VII.A.5.v. ACS Band & Guard - Smoked Boston Butts
VII.A.5.w. ACS Band & Guard - Road Block
VII.A.5.x. ACS Band & Guard - Bake Sale
VII.A.5.y. ACS Band & Guard - Concessions at Football
VII.A.5.z. ACS Band & Guard - Concessions at Basketball Games
VII.A.5.aa. ACS Band & Guard - Allen County Fair ACS Band & Guard - Concessions at Grandest Ole Opry ACS Band & Guard - Concessions at Demolition Derby
VII.A.5.dd. ACS Band & Guard - Flower Bulb Sale ACS Band & Guard - Patriot Wear
VII.A.5.ff. ACS Band & Guard - Discount Card ACS Band & Guard - Coke Sales
VII.A.5.hh. ACS Band & Guard - Pampered Chef
VII.A.5.ii. ACS Band & Guard - Sandwich Sale
VII.A.5.jj. JROTC- Build A Bed
VII.A.5.kk. JROTC - Orienteering Meet
VII.A.5.ll. Boys' Golf - Golf Ball "Drop" Boys' Golf - Alumni "Pro/Am"
VII.A.5.nn. Boys' Golf - Night Golf
VII.A.5.oo. JROTC - Raider Meet
VII.A.5.pp. Art Dept - Artsonia
VII.A.5.qq. Art Dept - School Store
VII.A.5.rr. Art Club - Food Sales Spanish Club - Candy Sales Be the Change Bag & Fostering Hope One Child at a Time
VII.A.5.uu. FCA - Fan Cloth
VII.A.5.vv. ACS Softball Booster - Sponsorship, Concessions, Auction, Car Wash, Apparel Sales, Flower Sale, Raffles, Road Block, Sandwich Sale & Chili Supper
VII.A.5.ww. Science & Drama Depts - Lip Sync Battle -Fall 2019
VII.A.5.xx. Science & Drama Dept - Lip Sync Battle - Spring 2020
VII.A.6. Over Night Trips
VII.A.6.a. DECA - Sept. 7th & 8th, 2019 Traveling to WKU for DECA planning for year.
VII.A.6.b. ACSHS Volleyball to Campbellsville, KY for Taylor County HS Volleyball Tourney on 9/13/19
VII.A.6.c. ACSHS FFA to Hardinsburg, KY for FFA Camp on 9/13/19
VII.A.6.d. ACSHS FFA Camp in Hardinsburg, KY on July 22-26, 2020
VII.A.6.e. ACSHS FCCLA to Capitol in Frankfort, KY on Feb. 10, 2019
VII.A.6.f. ACSHS Beta Club to Louisville, KY for State Beta Competition on January 19, 2020
VII.A.6.g. ACSHS FFA to Lexington, KY for State FFA Convention on June 8-11, 2020
VII.A.6.h. ACSHS - Girls' Golf to Campbellsville, KY for Campbellsville Golf Tourney on Aug. 2, 2019
VII.A.7. Out of State Trips
VII.A.7.a. ACSHS Art Dept. field trip to Parthenon & Cheekwood in Nashville, TN on 9/26/19
VII.A.7.b. ACSHS Marching Band to Cincinnati, OH on Nov. 8-10, 2019 for Post Season Competition
VII.A.7.c. ACSHS ROTC Raider Team to Fairview, TN for Fairview High School Raider Team Event on 9/14/19
VII.A.7.d. ACSHS Travel Club to Belize on April 3 -10, 2020 (Spring Break)
VII.A.7.e. ACSHS Football to Portland, TN for JV Football game on 10/14/19
VII.A.7.f. ACSHS Football to Westmoreland, TN for JV Football game on 9-23-19
VII.B. Curriculum & Instruction
VII.C. Operations
VII.C.1. District Financials
VII.C.1.a. Approve Treasurer's Report for July 2019 showing balance of $ 3,648,587.02
VII.C.1.b. Approve the payment of current bills for August 2019 in the amount of $699,484.48
VII.C.1.c. Approve the Balance Sheets for July 2019.
VII.C.1.d. Approve the Monthly Financial Report for July 2019.
VII.C.2. Approval of External Boosters
VII.C.3. Blanket Purchase Agreement
VII.C.4. Appoint Superintendent Travis Hamby to sign notary bonds for the 2019-20 school year on behalf of the Allen County Board of Education and the Allen County Schools.
VII.D. Personnel
VII.D.1. FMLA REQUEST - Approve FMLA Request for Chelly Taylor-Stamps for date of August 7, 2019 - Sept. 6, 2019
VII.D.2. Approval of Volunteer Coaches for the 2019-20 School Year
VIII.A. General Administration
VIII.A.1. Allen County ARC Chairperson Training Approval for 2019-2020 School Year
VIII.A.2. Consider/take appropriate action to increase bus driver trip pay
VIII.B. Curriculum & Instruction
VIII.B.1. Consider/take appropriate action to approve Emergency Certified Teacher for 2019-20 School Year
VIII.B.2. Consider/take appropriate action to participate in the KY Innovative Learning Network
VIII.B.3. Consider/take appropriate action to participate in the Competency Based Education and Assessment Consortium
VIII.C. Operations
VIII.C.1. Consider/take appropriate action to amend the auditors contract for the FY 2019 Audit
VIII.C.2. Review and take action on the BG-3 document for BG# 20-012, District Wide Safety Project, and authorize SCB to submit the BG-3 document to KDE for approval
VIII.C.3. Review and take action on the BG-2 document for BG# 20-012, District Wide Safety Project, and authorize SCB to submit the BG-2 document to KDE for approval
IX. Superintendent Report
X. Consider/take appropriate action to enter into Executive Session per KRS 61.810(1)(f) Discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret.
XI. Action (if any) related to executive session
XII. Adjournment