Marty Damrell 
Cindy Richardson
Kathie Ridge
Sherry Schloemer
Juanita Whittamore

• 2.0 Superintendent Report

• Food Service Report FY24 Period 10.pdf
• Treasurer Report FY24 Period 10.pdf

• 2.2 BCES Board Report (2)

• 2.3 BCMS Board Report May 2024

• 2.4BCHS Board Report May 2024

Motion Passed:  Approval of the agenda as written was passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.

Motion Passed:  Approval of the agenda as written was passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.

Approve the minutes of the special-called and regular board meetings on April 15, 2024. Requested by Christine Knight, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.

• 3.0 April 15, 2024 Meeting Minutes
• MinuteReport (7).doc

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

• 3.2 May 2024Warrant
• Food Service Report FY24 Period 10.pdf
• Treasurer Report FY24 Period 10.pdf

Approve renewal of agreement with Kentucky Educational Development Corporation (KEDC) for the 2024-2025school year. Approval of this agreement entitles us to the following: Networking and professional development opportunities; advice and information regarding legal issues, facilities consultation, and finance; instructional support services; collective bidding, purchasing and technology services; salary surveys and ranking reports; minority recruitment advertising; and MUNIS support. The cost for the 2024-2025 school year is $3161.75. Requested and recommended by Dr. Diane Hatchett, Superintendent.

• 3.4 2024-2025 KEDC Membership Agreement

Per KRS 160.560, approve the Bond of Treasurer for the fiscal year 2024-2025 to ensure compliance and protection of district assets in the amount of three hundred thousand dollars ($300,000) for coverage from July 1, 2024 through June 30, 2025. Requested by Tony Tompkins, Director of Operations, and recommended by Dr. Diane Hatchett, Superintendent

Background: The position of Treasurer requires a bond to safeguard the assets of the district by providing a guarantee of financial integrity and security. This bond is renewed annually to ensure ongoing protection against potential financial risks and to comply with state regulations.

Proposal: The administration recommends the renewal of the Treasurer's bond for the fiscal year 2024-2025. The proposed bond amount is consistent with the district’s financial policies and the statutory requirements outlined by the Kentucky Department of Education.

Approve the Activity Account Budgets for BCES, BCMS, and BCHS for the 2024-2025 school year.  Requested by Kimberlee Coyle, BCES Principal, Casey Poynter, BCMS Principal and Kelly Caldwell, BCHS Principal, and recommended by Dr. Diane Hatchett, Superintendent.

• Accounting Procedures for Kentucky School Activity Funds

Approve renewal of agreement with Southeast South-Central Educational Cooperative (SESC) for the 2024-2025 school year. Approval of this agreement entitles us to the following: Networking and professional development opportunities; advice and information regarding legal issues, facilities consultation, and finance; instructional support services; collective bidding, purchasing and technology services; salary surveys and ranking reports; minority recruitment advertising; and MUNIS support. The cost for the 2024-2025 school year is $2166.00. Requested and recommended by Dr. Diane Hatchett, Superintendent.

• 3.7 SESC 2024-2025 Membership
• 3.7 SESC Benefits
• 3.7 SESC Membership letter
• 3.7 SESC Membership schedule

Approve the Second Reading of amended Berea Board of Education Policy 03.125 AP.22 (Personnel: Travel Claim).  Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Objective: To review and approve the proposed adjustments to the Travel Policy Claim (03.125 AP.22), ensuring alignment with current cost-of-living standards to adequately support staff travel expenses.

Background: In light of the recent fluctuations in the cost of living, including transportation, accommodation, and daily expenses, it has become necessary to re-evaluate the travel allowances provided under Policy Claim 03.125 AP.22. The proposed adjustments aim to reflect current economic conditions, ensuring that staff are fairly compensated for travel-related expenses incurred during the performance of their duties.

• 4.0 Revised Travel Claim 03.125 AP22

Motion Passed:  Approve the Second Reading of amended Berea Board of Education Policy 03.125 AP.22 (Personnel: Travel Claim) passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.

Approve the Second Reading of amended Berea Board of Education Policy 03.125  (Personnel: Expense Reimbursement).  Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Objective: To review and approve the proposed adjustments to the Travel Policy Claim (03.125), ensuring alignment with current cost-of-living standards to adequately support staff travel expenses.

Background: In light of the recent fluctuations in the cost of living, including transportation, accommodation, and daily expenses, it has become necessary to re-evaluate the travel allowances provided under Policy Claim 03.125. The proposed adjustments aim to reflect current economic conditions, ensuring that staff are fairly compensated for travel-related expenses incurred during the performance of their duties.

• 4.1 Expense Reimbursement 03.125
• BD03.125

Motion Passed:  Approve the Second Reading of amended Berea Board of Education Policy 03.125 (Personnel: Expense Reimbursement) passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Approve the Second Reading of amended Berea Board of Education Policy 05.31 AP.21 (School Facilities: Application and Agreement for Use of District Property: Fee Schedule). Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Objective: To review and approve the proposed adjustments to the School Facilities Fee Schedule (05.31 AP.21), ensuring alignment with current cost-of-living standards to adequately support staff compensation and facility maintenance.

Background: In light of the recent fluctuations in the cost of living and utility costs, it has become necessary to re-evaluate the fee schedule provided under Policy 05.31 AP.21 The proposed adjustments aim to reflect current economic conditions. 

• 4.2 Facilities Use

Motion Passed:  Approve the Second Reading of amended Berea Board of Education Policy 05.31 AP.21 (School Facilities: Application and Agreement for Use of District Property: Fee Schedule) passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Approve the District Technology Plan for the 2024-2025 school year. Requested by Daniel Montoya, District Technology Director/Chief Information Officer, and recommended by Dr. Diane Hatchett, Superintendent.

• 4.3 2024-2025 Technology Plan

Motion Passed:  Approve the District Technology Plan for the 2024-2025 school year passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Approve the renewal of contract with Fowler Bell PLLC and Teresa Combs, Board Attorney, to provide legal services for the 2024-2025 school year.  The hourly rate will be $175 per hour for Member, $160 per hour for Associate, $90 per hour for Paralegal, and $70 per hour for Clerk.  The rate remains the same from the 2023-2024 year contract.  Additionally, there is a rate cap of $700 per meeting. Requested and recommended by Dr. Diane Hatchett, Superintendent.

• 4.4 Contract for Legal Services 2024-2025

Motion Passed:  Approve the renewal of contract with Fowler Bell PLLC and Teresa Combs, Board Attorney, to provide legal services for the 2024-2025 school year. The hourly rate will be $175 per hour for Member, $160 per hour for Associate, $90 per hour for Paralegal, and $70 per hour for Clerk. The rate remains the same from the 2022-2023 year contract. Additionally, there is a rate cap of $700 per meeting passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Approve the renewal of the insurance package for our comprehensive insurance package through our Agent of Record, Linville Insurance Agency, with policies underwritten by Liberty Mutual, Kentucky Employers Mutual Insurance (KEMI), and AG Administrators. This proposal includes coverage for Property, Auto, Crime, Workers Compensation, and Student Accident policies effective from July 1, 2024, to July 1, 2025.  Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Details of Proposal:

1. Liberty Mutual Insurance:
• Auto Coverage: Comprehensive and collision deductibles increased to $2,500 for all vehicles. Removal of per-event comp deductible, applying a deductible to each vehicle regardless of multiple vehicles damaged simultaneously.
• Property Coverage: Updated blanket limit of $70,733,781. Additions of $100,000 wind/hail deductible and $50,000 water damage deductible.
• Crime Coverage: Deductibles for employee theft increased to $1,000 and money & securities to $2,500.
• Annual Premium: $150,785
2. Kentucky Employers Mutual Insurance (KEMI) - Workers Compensation:
• Coverage: Includes $1,000,000 for bodily injury by accident per accident, and disease policy limit and per employee.
• Modification Rate: Increased to 0.74 from 0.67.
• Annual Premium: $27,882.10
3. AG Administrators - Student Accident Insurance:
• Coverage: Policy includes Interscholastic Sports Plan 1 with full excess, offering $25,000 accident medical benefits, $10,000 accidental death and dismemberment per incident, with a total aggregate limit of $500,000. Catastrophic accident benefit with a $1,000,000 lifetime medical maximum.
• Annual Premium: $22,423

Motion Passed:  Approve the renewal of the insurance package for our comprehensive insurance package through our Agent of Record, Linville Insurance Agency, with policies underwritten by Liberty Mutual, Kentucky Employers Mutual Insurance (KEMI), and AG Administrators passed with a motion by Rebecca Blankenship and a second by Mr. Nathaniel Hackett.

Approve the renewal of the Memorandum of Understanding with the Jobs for America’s Graduates (JAG) program for the High School for the 2024-2025 school year  The JAG program provides $40,000 funding to hire a Certified Teacher or $35,000 for an Adjunct Instructor qualified to fulfill the responsibilities of a JAG Specialist.  Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent.

• 4.6 Berea HS MOU 24-25

Motion Passed:  Approve the renewal of the Memorandum of Understanding with the Jobs for America’s Graduates (JAG) program for the High School for the 2024-2025 school year The JAG program provides $40,000 funding to hire a Certified Teacher or $35,000 for an Adjunct Instructor qualified to fulfill the responsibilities of a JAG Specialist passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.

Approve the renewal of the Memorandum of Understanding with the Jobs for America’s Graduates (JAG) program for the Middle School for the 2024-2025 school year  The JAG program provides $40,000 funding to hire a Certified Teacher or $35,000 for an Adjunct Instructor qualified to fulfill the responsibilities of a JAG Specialist.  Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent.

• 4.7 Berea MS MOU 24-25

Motion Passed:  Approve the renewal of the Memorandum of Understanding with the Jobs for America’s Graduates (JAG) program for the Middle School for the 2024-2025 school year The JAG program provides $40,000 funding to hire a Certified Teacher or $35,000 for an Adjunct Instructor qualified to fulfill the responsibilities of a JAG Specialist passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.

Approve the MOU BETWEEN NEW HORIZONS ACADEMY (NH) / KEDC on July 1, 2024 and terminates on June 30, 2025 to provide the virtual educational services specifically stated in (C) to homeschool students in grades 9 - 12 who choose to enroll in NH for the 2023-2024 school year requested by Kyle French, Director of Pupil Personnel and recommended by Dr. Diane Hatchett

• 4.8 MOU New Horizons Academy KEDC

Motion Passed:   Approve the MOU BETWEEN NEW HORIZONS ACADEMY (NH) / KEDC on July 1, 2024 and terminates on June 30, 2025 to provide the virtual educational services specifically stated in (C) to homeschool students in grades 9 - 12 who choose to enroll in NH for the 2023-2024 school year passed with a motion by Mr. Tom McCay and a second by Rebecca Blankenship.

Approve the First Reading of amended Berea Board of Education Policy 03.225  (Personnel: Expense Reimbursement).  Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Objective: To review and approve the proposed adjustments to the Travel Policy Claim (03.225), ensuring alignment with current cost-of-living standards to adequately support staff travel expenses.

Background: In light of the recent fluctuations in the cost of living, including transportation, accommodation, and daily expenses, it has become necessary to re-evaluate the travel allowances provided under Policy Claim 03.225. The proposed adjustments aim to reflect current economic conditions, ensuring that staff are fairly compensated for travel-related expenses incurred during the performance of their duties.

• 4.9 Expense Reimbursement Revision 03.225

Motion Passed:  Approve the First Reading of amended Berea Board of Education Policy 03.225 (Personnel: Expense Reimbursement) passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Due to installation of the new HVAC system, change the location of the June 17, 2024 and July 15, 2024  meetings to the Multi-Purpose Building (if available) or the Guy Colson Conference Room, Berea Board of Education, 3 Pirate Parkway, Berea, KY.  Requested and recommended by Dr. Diane Hatchett, Superintendent.

Motion Passed:  Due to installation of the new HVAC system, change the location of the June and July meetings to the Multi-Purpose Building (if available) or the Guy Colson Conference Room, Berea Board of Education, 3 Pirate Parkway, Berea, KY passed with a motion by Rebecca Blankenship and a second by Mr. Tom McCay.

Approve the agreement between Berea College and Berea Independent to provide transportation services for Berea College's Summer Food Service Program.  The term of this Agreement shall begin on May, 29, 2024, and end on August 9, 2024.  Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

• Berea College, by and through its Grow Appalachia department is sponsoring a United States Department of Agriculture Summer Food Service Program to provide meals for local children during the summer months.
• The term of this Agreement shall begin on May, 29, 2024, and end on August 9, 2024.

Motion Passed:  Approve the agreement between Berea College and Berea Independent to provide transportation services for Berea College's Summer Food Service Program. The term of this Agreement shall begin on May, 29, 2024, and end on August 9, 2024 passed with a motion by Mr. Nathaniel Hackett and a second by Rebecca Blankenship.

Recommendation to use the same location (Stokes Phelps on Berea College) for graduation in the future.  Requested by Dr. Jackie Burnside, recommended by Dr. Diane Hatchett, Superintendent.

Approve the name of the Multi Purpose Building the BBGM Building (Bondurant, Burnside, Gravitt, McCay).  Requested by Nathaniel Hackett and recommended by Dr. Diane Hatchett, Superintendent.

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Nathaniel Hackett.

2024 Meeting Schedule

All meetings will begin at 7:00 p.m. in the Kennedy Theater with the exception of the work session meetings and those noted which will take place at 5:30 p.m. in the Central Office.

Monday, January 22, 2024                   Kennedy Theater

Monday February 19, 2024                   Kennedy Theater

Monday, March 18, 2024                      Kennedy Theater

Monday, April 15, 2024                        Kennedy Theater

Monday, May 20, 2024                         Kennedy Theater

Monday, June 17, 2024                        Kennedy Theater

Monday, July 15, 2024                         Kennedy Theater

Monday, August 19, 2024                     Kennedy Theater

Monday, September 16, 2024               Kennedy Theater

Monday, October 21, 2024                   Kennedy Theater

Monday, November 4, 2024                  Central Office (5:30 p.m. Assessment – Work Session)

Monday, November 18, 2024                Kennedy Theater

Monday, December 16, 2024                Kennedy Theater

Monday, January 6, 2025                     Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)