I.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II.
RECOGNITION
II.A.
Retirees
Marty Damrell
Cindy Richardson
Kathie Ridge
Sherry Schloemer
Juanita Whittamore
III.
COMMUNICATION
III.A.
Board Report
III.A.1.
Superintendent Report
III.A.2.
Financial Report
III.A.3.
Attendance and Enrollment
III.B.
School Reports
III.B.1.
Elementary
III.B.2.
Middle School
III.B.3.
High School
III.C.
Audience Comments
IV.
ADOPTION OF AGENDA
Motion Passed: Approval of the agenda as written was passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
Motion Passed: Approval of the agenda as written was passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
V.
BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Motion Passed: Approval of the Business/Consent Items for Board Consideration passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
V.A.
Minutes
Approve the minutes of the special-called and regular board meetings on April 15, 2024. Requested by Christine Knight, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.
V.B.
Financial Reports
Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
V.C.
Renewal Agreement with Kentucky Educational Development Cooperation (KEDC)
Approve renewal of agreement with Kentucky Educational Development Corporation (KEDC) for the 2024-2025school year. Approval of this agreement entitles us to the following: Networking and professional development opportunities; advice and information regarding legal issues, facilities consultation, and finance; instructional support services; collective bidding, purchasing and technology services; salary surveys and ranking reports; minority recruitment advertising; and MUNIS support. The cost for the 2024-2025 school year is $3161.75. Requested and recommended by Dr. Diane Hatchett, Superintendent.
V.D.
Approval of Treasurer's Bond for Fiscal Year 2024-2025
Per KRS 160.560, approve the Bond of Treasurer for the fiscal year 2024-2025 to ensure compliance and protection of district assets in the amount of three hundred thousand dollars ($300,000) for coverage from July 1, 2024 through June 30, 2025. Requested by Tony Tompkins, Director of Operations, and recommended by Dr. Diane Hatchett, Superintendent
Background: The position of Treasurer requires a bond to safeguard the assets of the district by providing a guarantee of financial integrity and security. This bond is renewed annually to ensure ongoing protection against potential financial risks and to comply with state regulations.
Proposal: The administration recommends the renewal of the Treasurer's bond for the fiscal year 2024-2025. The proposed bond amount is consistent with the district’s financial policies and the statutory requirements outlined by the Kentucky Department of Education.
V.E.
2024-2025 Activity Account Budgets: BCES, BCMS, and BCHS
Approve the Activity Account Budgets for BCES, BCMS, and BCHS for the 2024-2025 school year. Requested by Kimberlee Coyle, BCES Principal, Casey Poynter, BCMS Principal and Kelly Caldwell, BCHS Principal, and recommended by Dr. Diane Hatchett, Superintendent.
V.F.
Renewal Southeast South-Central
Educational Cooperative Membership (SESC)
Approve renewal of agreement with Southeast South-Central Educational Cooperative (SESC) for the 2024-2025 school year. Approval of this agreement entitles us to the following: Networking and professional development opportunities; advice and information regarding legal issues, facilities consultation, and finance; instructional support services; collective bidding, purchasing and technology services; salary surveys and ranking reports; minority recruitment advertising; and MUNIS support. The cost for the 2024-2025 school year is $2166.00. Requested and recommended by Dr. Diane Hatchett, Superintendent.
VI.
BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A.
Second Reading amended Berea Board of Education Policy Update Travel 03.125 AP.22
Approve the Second Reading of amended Berea Board of Education Policy 03.125 AP.22 (Personnel: Travel Claim). Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
Objective: To review and approve the proposed adjustments to the Travel Policy Claim (03.125 AP.22), ensuring alignment with current cost-of-living standards to adequately support staff travel expenses.
Background: In light of the recent fluctuations in the cost of living, including transportation, accommodation, and daily expenses, it has become necessary to re-evaluate the travel allowances provided under Policy Claim 03.125 AP.22. The proposed adjustments aim to reflect current economic conditions, ensuring that staff are fairly compensated for travel-related expenses incurred during the performance of their duties.
Motion Passed: Approve the Second Reading of amended Berea Board of Education Policy 03.125 AP.22 (Personnel: Travel Claim) passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
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Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.B.
Second Reading of amended Berea Board of Education Policy Update 03.125 (Personnel: Expense Reimbursement)
Approve the Second Reading of amended Berea Board of Education Policy 03.125 (Personnel: Expense Reimbursement). Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
Objective: To review and approve the proposed adjustments to the Travel Policy Claim (03.125), ensuring alignment with current cost-of-living standards to adequately support staff travel expenses.
Background: In light of the recent fluctuations in the cost of living, including transportation, accommodation, and daily expenses, it has become necessary to re-evaluate the travel allowances provided under Policy Claim 03.125. The proposed adjustments aim to reflect current economic conditions, ensuring that staff are fairly compensated for travel-related expenses incurred during the performance of their duties.
Motion Passed: Approve the Second Reading of amended Berea Board of Education Policy 03.125 (Personnel: Expense Reimbursement) passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.C.
Second Reading of amended Berea Board of Education Policy Update School Facilities 05.31 AP.21
Approve the Second Reading of amended Berea Board of Education Policy 05.31 AP.21 (School Facilities: Application and Agreement for Use of District Property: Fee Schedule). Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
Objective: To review and approve the proposed adjustments to the School Facilities Fee Schedule (05.31 AP.21), ensuring alignment with current cost-of-living standards to adequately support staff compensation and facility maintenance.
Background: In light of the recent fluctuations in the cost of living and utility costs, it has become necessary to re-evaluate the fee schedule provided under Policy 05.31 AP.21 The proposed adjustments aim to reflect current economic conditions.
Motion Passed: Approve the Second Reading of amended Berea Board of Education Policy 05.31 AP.21 (School Facilities: Application and Agreement for Use of District Property: Fee Schedule) passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
|
No
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.D.
District Technology Plan for 2024-2025
Approve the District Technology Plan for the 2024-2025 school year. Requested by Daniel Montoya, District Technology Director/Chief Information Officer, and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the District Technology Plan for the 2024-2025 school year passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.E.
Renewal of Legal Services Contract with Fowler Bell PLLC: Teresa Combs, Board Attorney
Approve the renewal of contract with Fowler Bell PLLC and Teresa Combs, Board Attorney, to provide legal services for the 2024-2025 school year. The hourly rate will be $175 per hour for Member, $160 per hour for Associate, $90 per hour for Paralegal, and $70 per hour for Clerk. The rate remains the same from the 2023-2024 year contract. Additionally, there is a rate cap of $700 per meeting. Requested and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the renewal of contract with Fowler Bell PLLC and Teresa Combs, Board Attorney, to provide legal services for the 2024-2025 school year. The hourly rate will be $175 per hour for Member, $160 per hour for Associate, $90 per hour for Paralegal, and $70 per hour for Clerk. The rate remains the same from the 2022-2023 year contract. Additionally, there is a rate cap of $700 per meeting passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
|
No
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.F.
Approval of Insurance Renewal Proposals for Fiscal Year 2024-2025
Approve the renewal of the insurance package for our comprehensive insurance package through our Agent of Record, Linville Insurance Agency, with policies underwritten by Liberty Mutual, Kentucky Employers Mutual Insurance (KEMI), and AG Administrators. This proposal includes coverage for Property, Auto, Crime, Workers Compensation, and Student Accident policies effective from July 1, 2024, to July 1, 2025. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
Details of Proposal:
- Liberty Mutual Insurance:
- Auto Coverage: Comprehensive and collision deductibles increased to $2,500 for all vehicles. Removal of per-event comp deductible, applying a deductible to each vehicle regardless of multiple vehicles damaged simultaneously.
- Property Coverage: Updated blanket limit of $70,733,781. Additions of $100,000 wind/hail deductible and $50,000 water damage deductible.
- Crime Coverage: Deductibles for employee theft increased to $1,000 and money & securities to $2,500.
- Annual Premium: $150,785
- Kentucky Employers Mutual Insurance (KEMI) - Workers Compensation:
- Coverage: Includes $1,000,000 for bodily injury by accident per accident, and disease policy limit and per employee.
- Modification Rate: Increased to 0.74 from 0.67.
- Annual Premium: $27,882.10
- AG Administrators - Student Accident Insurance:
- Coverage: Policy includes Interscholastic Sports Plan 1 with full excess, offering $25,000 accident medical benefits, $10,000 accidental death and dismemberment per incident, with a total aggregate limit of $500,000. Catastrophic accident benefit with a $1,000,000 lifetime medical maximum.
- Annual Premium: $22,423
Motion Passed: Approve the renewal of the insurance package for our comprehensive insurance package through our Agent of Record, Linville Insurance Agency, with policies underwritten by Liberty Mutual, Kentucky Employers Mutual Insurance (KEMI), and AG Administrators passed with a motion by Rebecca Blankenship and a second by Mr. Nathaniel Hackett.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.G.
Renewal of Memorandum of Understanding (MOU) JAG Program - High School
Approve the renewal of the Memorandum of Understanding with the Jobs for America’s Graduates (JAG) program for the High School for the 2024-2025 school year The JAG program provides $40,000 funding to hire a Certified Teacher or $35,000 for an Adjunct Instructor qualified to fulfill the responsibilities of a JAG Specialist. Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the renewal of the Memorandum of Understanding with the Jobs for America’s Graduates (JAG) program for the High School for the 2024-2025 school year The JAG program provides $40,000 funding to hire a Certified Teacher or $35,000 for an Adjunct Instructor qualified to fulfill the responsibilities of a JAG Specialist passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.H.
Renewal of Memorandum of Understanding JAG Program - Middle School
Approve the renewal of the Memorandum of Understanding with the Jobs for America’s Graduates (JAG) program for the Middle School for the 2024-2025 school year The JAG program provides $40,000 funding to hire a Certified Teacher or $35,000 for an Adjunct Instructor qualified to fulfill the responsibilities of a JAG Specialist. Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the renewal of the Memorandum of Understanding with the Jobs for America’s Graduates (JAG) program for the Middle School for the 2024-2025 school year The JAG program provides $40,000 funding to hire a Certified Teacher or $35,000 for an Adjunct Instructor qualified to fulfill the responsibilities of a JAG Specialist passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.I.
MOU BETWEEN NEW HORIZONS ACADEMY / KEDC
Approve the MOU BETWEEN NEW HORIZONS ACADEMY (NH) / KEDC on July 1, 2024 and terminates on June 30, 2025 to provide the virtual educational services specifically stated in (C) to homeschool students in grades 9 - 12 who choose to enroll in NH for the 2023-2024 school year requested by Kyle French, Director of Pupil Personnel and recommended by Dr. Diane Hatchett
Motion Passed: Approve the MOU BETWEEN NEW HORIZONS ACADEMY (NH) / KEDC on July 1, 2024 and terminates on June 30, 2025 to provide the virtual educational services specifically stated in (C) to homeschool students in grades 9 - 12 who choose to enroll in NH for the 2023-2024 school year passed with a motion by Mr. Tom McCay and a second by Rebecca Blankenship.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.J.
First Reading of amended Berea Board of Education Policy Update 03.225 (Personnel: Expense Reimbursement)
Approve the First Reading of amended Berea Board of Education Policy 03.225 (Personnel: Expense Reimbursement). Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
Objective: To review and approve the proposed adjustments to the Travel Policy Claim (03.225), ensuring alignment with current cost-of-living standards to adequately support staff travel expenses.
Background: In light of the recent fluctuations in the cost of living, including transportation, accommodation, and daily expenses, it has become necessary to re-evaluate the travel allowances provided under Policy Claim 03.225. The proposed adjustments aim to reflect current economic conditions, ensuring that staff are fairly compensated for travel-related expenses incurred during the performance of their duties.
Motion Passed: Approve the First Reading of amended Berea Board of Education Policy 03.225 (Personnel: Expense Reimbursement) passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.K.
Change Meeting Location for June 17, 2024 and July 15, 2024
Due to installation of the new HVAC system, change the location of the June 17, 2024 and July 15, 2024 meetings to the Multi-Purpose Building (if available) or the Guy Colson Conference Room, Berea Board of Education, 3 Pirate Parkway, Berea, KY. Requested and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Due to installation of the new HVAC system, change the location of the June and July meetings to the Multi-Purpose Building (if available) or the Guy Colson Conference Room, Berea Board of Education, 3 Pirate Parkway, Berea, KY passed with a motion by Rebecca Blankenship and a second by Mr. Tom McCay.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.L.
Transportation - Summer Feeding Program
Approve the agreement between Berea College and Berea Independent to provide transportation services for Berea College's Summer Food Service Program. The term of this Agreement shall begin on May, 29, 2024, and end on August 9, 2024. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
- Berea College, by and through its Grow Appalachia department is sponsoring a United States Department of Agriculture Summer Food Service Program to provide meals for local children during the summer months.
- The term of this Agreement shall begin on May, 29, 2024, and end on August 9, 2024.
Motion Passed: Approve the agreement between Berea College and Berea Independent to provide transportation services for Berea College's Summer Food Service Program. The term of this Agreement shall begin on May, 29, 2024, and end on August 9, 2024 passed with a motion by Mr. Nathaniel Hackett and a second by Rebecca Blankenship.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
VI.M.
Graduation Venue
Recommendation to use the same location (Stokes Phelps on Berea College) for graduation in the future. Requested by Dr. Jackie Burnside, recommended by Dr. Diane Hatchett, Superintendent.
VI.N.
Name of Multi Purpose Building
Approve the name of the Multi Purpose Building the BBGM Building (Bondurant, Burnside, Gravitt, McCay). Requested by Nathaniel Hackett and recommended by Dr. Diane Hatchett, Superintendent.
VII.
BOARD MEMBER COMMENTS
VIII.
ADJOURNMENT
Motion Passed: Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Nathaniel Hackett.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Nathaniel Hackett
|
Yes
|
IX.
2024 Meeting Schedule
2024 Meeting Schedule
All meetings will begin at 7:00 p.m. in the Kennedy Theater with the exception of the work session meetings and those noted which will take place at 5:30 p.m. in the Central Office.
Monday, January 22, 2024 Kennedy Theater
Monday February 19, 2024 Kennedy Theater
Monday, March 18, 2024 Kennedy Theater
Monday, April 15, 2024 Kennedy Theater
Monday, May 20, 2024 Kennedy Theater
Monday, June 17, 2024 Kennedy Theater
Monday, July 15, 2024 Kennedy Theater
Monday, August 19, 2024 Kennedy Theater
Monday, September 16, 2024 Kennedy Theater
Monday, October 21, 2024 Kennedy Theater
Monday, November 4, 2024 Central Office (5:30 p.m. Assessment – Work Session)
Monday, November 18, 2024 Kennedy Theater
Monday, December 16, 2024 Kennedy Theater
Monday, January 6, 2025 Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)
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