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I.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II.
RECOGNITION
II.A.
Recognition of School Psychologists
Tonya Combs
Sara Torgerson
II.B.
Recognition of Dr. Fontanez and Dr. Self
III.
COMMUNICATION
III.A.
Audience Comments
Motion Passed: The Board, in collaboration with the District Administration and the Board Attorney, will evaluate and propose amendments to our current policies. This consideration specifically pertains to the placement of classified employees on the salary schedule. The focus will be on establishing guidelines for adjusting salaries in cases where employees failed to submit sufficient verification of experience at the time of onboarding. Any proposed changes in salary will be applicable from a future date, foregoing retrospective adjustments. The Board commits to a thorough review to ensure fairness and clarity in our salary scheduling processes. passed with a motion by Mr. Tom McCay and a second by Rebecca Blankenship.
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Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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III.B.
Board Report
III.B.1.
Superintendent Report
III.B.2.
Financial Report
III.B.3.
Attendance and Enrollment
III.B.4.
Auditor Report
III.B.5.
Gear UP-Mary Pat Azbill
III.C.
School Reports
III.C.1.
Elementary
III.C.2.
Middle School
III.C.3.
High School
IV.
ADOPTION OF AGENDA
Motion Passed: Approval of the agenda as written was passed with a motion by Mr. Tom McCay and a second by Rebecca Blankenship.
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Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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V.
BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Motion Passed: Approval of the Business/Consent Items for Board Consideration passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.
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Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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V.A.
Minutes
Approve the minutes of the board meeting on October 9, 2023 and October 16, 2023. Requested by Kathie Ridge, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.
V.B.
Financial Reports
Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
V.C.
Change of Meeting Site for 12/18/23
Due to installation of new lighting in the theater, change the 12/18/23 meeting location to the Berea Board of Education Guy Colson Conference Room.
VI.
BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A.
Calendar Committee Approval
Appoint a district calendar committee for the 2024-2025 school year based on recommendations by the Superintendent, per KRS 158:070. The committee shall review, develop and recommend school calendar options to the board. The following have been recommended to serve on the calendar committee: Kyle French(DPP), Tom McCay (Board Member), Jennifer Cornett-Hodson (BCMS Teacher), Joseph Caudill (BCHS Teacher), Rachel Byers (BCES Teacher), Abigail Derringer (Classified Employee), Jessica Yeary (Classified Employee), Casey Poynter (Middle School Principal), Robyn Moreland (Parent), Rick Holland (Parent), (Community Member) and (Community Member). Requested and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Appoint a district calendar committee for the 2024-2025 school year based on recommendations by the Superintendent, per KRS 158:070. The committee shall review, develop and recommend school calendar options to the board. The following have been recommended to serve on the calendar committee: Kyle French(DPP), Tom McCay (Board Member), Jennifer Cornett-Hodson (BCMS Teacher), Joseph Caudill (BCHS Teacher), Rachel Byers (BCES Teacher), Abigail Derringer (Classified Employee), Jessica Yeary (Classified Employee), Casey Poynter (Middle School Principal), Robyn Moreland (Parent), Rick Holland (Parent), (Community Member) and (Community Member) (This motion included change to the Principal Member- Middle School Principal in the place of the High School Principal.) passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.
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Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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VI.B.
Changes to 504 Procedures
Approve the changes to the Berea Independent School District's Section 504 Procedures. These changes are necessary due to current regulations. These changes are requested by Jennifer Whitt, Director of Exceptional Children Services and recommended by legal counsel Teresa Combs and Dr. Diane Hatchett, Superintendent.
Recommended changes to the Section 504 Procedures include the following:
a. Section added specifically regarding surrogate parents
b. Allowing a 24 hour notice of a 504 meeting to a parent when involves a safety concerns
c. Added Manifestation Determination components related to alcohol and illegal drug use
d. Clarified information related to Manifestation Determination regarding when and how this process needs to be completed
e. Added a section related to reporting to law enforcement agencies
f. Added a section regarding the protection for students suspected of needing 504 services
Motion to Amend Passed: To amend the motion from: "Approve the changes to the Berea Independent School District's Section 504 Procedures. These changes are necessary due to current regulations" to: "Approve the changes to the Berea Independent School District's Section 504 Procedures with the exception of items c and d, which will be addressed at a future meeting. These changes are necessary due to current regulations" passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.
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Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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VI.C.
Out of State Field Trip Request - High School Girls Basketball
Per Berea Board of Education Policy 09.36, approve the request for High School Girls Basketball team to travel to Knightstown, IN to play ball February 2, 2024 & February 3, 2024. Requested by Dammian Stepp, Head Coach and Kelly Caldwell, Principal and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Per Berea Board of Education Policy 09.36, approve the request for High School Girls Basketball team to travel to Knightstown, IN to play ball February 2, 2024 & February 3, 2024 passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.
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Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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VII.
BOARD MEMBER COMMENTS
VIII.
ADJOURNMENT
Motion Passed: Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Tom McCay.
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Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Nathaniel Hackett
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Yes
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IX.
2023 Meeting Schedule
2023 Meeting Schedule
All meetings will begin at 7:00 p.m. in the Kennedy Theater with the exception of the work session meetings and those noted which will take place at 5:30 p.m. in the Central Office.
Tuesday, January 27, 2023 Central Office (5:30 p.m.)
Monday, February 20, 2023 Kennedy Theater
Monday, March 20, 2023 Kennedy Theater
Monday, April 17, 2023 Kennedy Theater
Monday, April 24, 2023 Central Office (5:30 p.m. Budget- Work Session)
Monday, May 15, 2023 Kennedy Theater
Thursday, June 22, 2023 Kennedy Theater
Monday, July 17, 2023 Kennedy Theater
Monday, August 21, 2023 Kennedy Theater
Monday, September 18, 2023 Kennedy Theater
Monday, October 9, 2023 Central Office (5:30 p.m. Assessment -Work Session)
Monday, October 16, 2023 Kennedy Theater
Monday, November 20, 2023 Kennedy Theater
Monday, December 18, 2023 Kennedy Theater
Tuesday, January 2, 2024 Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)
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