Berea Independent
November 21, 2022 7:00 PM
BEREA INDEPENDENT BOARD OF EDUCATION
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I. CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II. COMMUNICATION
II.A. Audience Comments
II.B. Board Report
II.B.1. Superintendent Report
II.B.2. Financial Report
Attachments
II.B.3. Attendance and Enrollment
II.C. School Reports
II.C.1. Elementary
Attachments
II.C.2. Middle School
Attachments
II.C.3. High School
Attachments
III. ADOPTION OF AGENDA
Attachments
Actions Taken

Motion Passed:  Approval of the agenda as written was passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
IV. BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Actions Taken

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
IV.A. Minutes
Rationale

Approve the minutes of the board meeting on October 3, 2022 and October 17, 2022. Requested by Kathie Ridge, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.

Attachments
IV.B. Financial Reports
Rationale

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Attachments
IV.C. School Board Member Vacancy
Rationale

School Board Member Vacancy

IV.D. High School Travel Club Field Trip Request
Rationale

Per Berea Board of Education Policy 09.36 approve the High School Travel Club trip to Italy March 30, 2023 to April 8, 2023 with EF Tours as the provider.  Proof of  insurance will be provided prior to departure.  Requested by Emily Reed, High School Principal and recommended by Dr. Diane Hatchett, Superintendent.

IV.E. Out of State Field Trip Request - FIRST Robotics Competition
Rationale

Approve the out of state filed trip request and $500 Board contribution for the FIRST Robotics Competition Team to travel to Knoxville, Tennessee for the Smokey Mountain Regional Competition March 29, 2023 - April 1, 2023.  Requested by Rita Payne and recommended by Dr. Diane Hatchett, Superintendent.

IV.F. JAG Out of State
Rationale

Approve JAG attending the National Student Leadership Academy in Washington DC and $500 Board contribution on November 30th and return on December the 4th. Requested by Suzy Harris JAG program manager and recommended by Dr Hatchett Superintendent.

IV.G. Job Description School Based Social Worker
Rationale

Approve job description for a School Based Social Worker.  Requested by Tony Tompkins Director of Operations and recommended by Dr Hatchett Superintendent. 

Attachments
V. BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
V.A. Honeywell
Rationale

Approve the Building Performance Service Agreement with Honeywell.  Requested by Charlie Owens, Director of Maintenance and recommended by Dr. Diane Hatchett, Superintendent.

Actions Taken

Motion Passed:  Approve the Building Performance Service Agreement with Honeywell passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
V.B. First Reading Updates/Change in wording Policy 03.19, 03.221, 03.15 and 03.25
Rationale

Approve the First Reading of Updates, change in wording to Policy 03.19, Policy 03.221, Policy 03.15 and Policy 03.25.  Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Actions Taken

Motion Passed:  Approve the First Reading of Updates, change in wording to Policy 03.19, Policy 03.221, Policy 03.15 and Policy 03.25 passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
V.C. School Facilities Construction Commission (SFCC) Offer of Assistance - KETS
Rationale

Approve the SFCC FY-2023 KETS Offer of Assistance in the amount of $12,084. This Offer of Assistance must be matched equally by the Board and put into a restricted education technology fund: Fund 2, Project 162J EdTech Account. Requested by Daniel Montoya, District Technology Coordinator, and recommended by Dr. Diane Hatchett, Superintendent.

Actions Taken

Motion Passed:  Approve the SFCC FY-2023 KETS Offer of Assistance and match of $12,084 passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
V.D. Calendar Committee Approval
Rationale

Appoint a district calendar committee for the 2023-2024 school year based on recommendations by the Superintendent, per KRS 158:070. The committee shall review, develop and recommend school calendar options to the board. The following have been recommended to serve on the calendar committee: Kyle French(DPP), Van Gravitt (Board Member), Jennifer Hodson (BCMS Teacher), Travis Blankenship (BCHS Teacher), Lisa Rasor (BCHS Teacher), Courtney Parrish (BCES Teacher), Jamie Davis (BCES Teacher), Ashley Crowe (Classified Employee), Michelle Thacker (Classified Employee), Kelly Caldwell (Assistant Principal P-12), Robyn Moreland (Parent), Heather Schill (Parent), Jeanette Rowlett (Community Member) and Joanna Gilbert-Taylor (Community Member). Requested and recommended by Dr. Diane Hatchett, Superintendent.

Actions Taken

Motion Passed:  Appoint a district calendar committee for the 2023-2024 school year based on recommendations by the Superintendent, per KRS 158:070. The committee shall review, develop and recommend school calendar options to the board. The following have been recommended to serve on the calendar committee: Kyle French(DPP), Van Gravitt (Board Member), Jennifer Hodson (BCMS Teacher), Travis Blankenship (BCHS Teacher), Lisa Rasor (BCHS Teacher), Courtney Parrish (BCES Teacher), Jamie Davis (BCES Teacher), Ashley Crowe (Classified Employee), Michelle Thacker (Classified Employee), Kelly Caldwell (Assistant Principal P-12), Robyn Moreland (Parent), Heather Schill (Parent), Jeanette Rowlett (Community Member) and Joanna Gilbert-Taylor (Community Member) passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
V.E. New School Based Social Worker Position
Rationale

Approve a new position for a School Based Social Worker, funded at least 50% by the school based mental health state grant 14MJ.  Requested by Jennifer Whitt Director of Special Education and recommended by Dr Hatchett Superintendent.

Actions Taken

Motion Passed:  Approve a new position for a School Based Social Worker, funded at least 50% by the school based mental health state grant 14MJ passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
VI. BOARD MEMBER COMMENTS
VII. ADJOURNMENT
Actions Taken

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
VIII. 2022 Meeting Schedule
Rationale

Monday, May 16, 2022 Central Office (5:30 p.m. Budget- Work Session)

Monday, May 16, 2022 Kennedy Theater

Monday, June 20, 2022 Kennedy Theater

Monday, July 18, 2022 Kennedy Theater

Monday, August 15, 2022 Kennedy Theater

Monday, September 19, 2022 Kennedy Theater

Monday, October 3, 2022 Central Office (5:30 p.m. Assessment -Work Session)

Monday, October 17, 2022 Kennedy Theater

Monday, November 21, 2022 Kennedy Theater

Monday, December 19, 2022 Kennedy Theater

Tuesday, January 3, 2023 Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)