Amber Franceschi, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Cliff Prewitt, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Demonstrates good leadership skills.
• Exhibits a winning attitude and spirit toward learning and peers.

Mercer County Elementary School - Sydney Nichols

Mercer County Intermediate School – Layne Sutton

King Middle School – Kearalyn Sour

Mercer County Senior High School – Teigh Yeast

2. Other Student Recognitions:

Salt River Conference Softball Champions

Lilly Hart, Izzie Carlton, Jaley Bowman, Ava Musick, Reese Ransdell, Josie Elliott, Peyton Stamps, Elizabeth Nichols, Aniston Keller, Natalie Johnson, Phoenix Yates, Kailey Cheatham, Hallee Ransdell, Cardin Sickles, McKenzie Carrier, Brooklyn Baker (Team Manager)

3. Staff Recognitions:

Adrienne Dye-Mercer County CKEC Outstanding Educator of the Year 

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes but not to exceed fifteen (15). The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

This section of the agenda is reserved for reports only, no action will be taken.

Ending GF Cash Balance:
o $ 7.85 million as opposed to $7.23 million last year at the same time.

General Fund Revenue:
o Overall revenue was up 5% compared to the prior year at the same time.
o Receipts received in the year were 11% higher as opposed to the prior year at the same time.
o The district has received 90% of the revenue budgeted for the year at 83.3% through the fiscal year.
    Suggests the district will receive more than what was budgeted.

General Fund Expenditures:
o Up 6% compared to the prior year at the same time.
o Expenses of $1.7 million in April.
o The district has expended and encumbered 74% of the expenses budgeted for the year at 83.3% through the fiscal year. Suggests the district will expend less than what was budgeted.

• April 2023 Monthly Financial Reports - Amber Minor.pdf

The Chief Academic Officer will report to the board at this time.

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

• RDTBOEMay2023 - David Buchanan (1).pdf

The Superintendent will report to the board at this time.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• 4.25 minutes.pdf
• 5.16 minutes.pdf

• April 2023 paid warrant report - Amber Minor.pdf

• CEP 23-24 PDF - Jason McAllister.pdf

The attached Memorandum of Agreement (MOA) has been established to provide assurances for both the local district board of education and the Kentucky Department of Education regarding the operation of the respective area technology center, including a provision for payment of building maintenance funds.  Kentucky Regulation 702 KAR 001:130 expired in 2019 and served as the prior authority for building maintenance funds.  Likewise, the MOA is a five year agreement and sets forth the continued use of the ATC facility and the administration of ATC staff email accounts. The Office of Career and Technical Education (OCTE) asks you sign and return the MOA before June 30, 2023 in order for a timely payment of building maintenance funds to be made.  Please contact the OCTE with any questions regarding the MOA or ATC.

• MOA ATC.pdf

The following items require board action and a roll call vote for approval.

approval of Schematic Design documents (attached is the Floor Plan, Site Plan, and Program Comparison document.  We are going to send an updated rendered Site Plan by Thursday – just let us know if you have any further comments on the attached Site Plan)

-selection and award of Geotechnical Exploration

• 2305011- Site Rendering with Labels.pdf
• 230509 - SD Site Plan.pdf
• 230509_Mercer ES_SD Floor Plan.pdf
• 230509_Mercer SD Program Comparison.pdf
• le gregg-P23-042 Mercer County Elementary School, Harrodsburg, KY Geotechnical Proposal.pdf
• ME230509-Geotech-summary-2229.pdf

See attached. Funding will come from general fund.

• 03.1231 DRAFT - Chantal Joyce.pdf
• 03.2231 DRAFT - Chantal Joyce.pdf

#1 Change in Preschool Director position to Assistant DoSE, Job Class 0161, with change in days and duties. 185 + 30Edays= 215 days, $2000 stipend, 5% index (paid by Special Education)

#2 Eliminate ISAP Certified Teaching position

#3 Add Classified position of Job Class 7881 "SAFE" Behavior Coach Level 2 (paid by General Fund)

• Assistant DoSE_Preschool Director Job Description.docx - Chantal Joyce.pdf
• Behavior Coach 7881 - Chantal Joyce.pdf

• Tentative Budget 2023-24

• FY2024 SALARY SCHEDULE 3% & adjusted Cert (1)

• Insurance Renewals - Amber Minor.docx

The following has been added back to the salary schedule:

$500 Unified Track

This was unintentionally removed when the salary schedule was updated from the prior version.

• FY2023 SALARY SCHEDULE Updated May 2023 - Amber Minor.pdf

Per KRS 160.560. and 702 KAR 3:080, it is the duty of each board of education to bond their board treasurer and any other school employees who are responsible for board of education funds. Accordingly, by July 1 of each year, the treasurer and other employees responsible for board of education funds, shall execute an official (fidelity) bond for the faithful performance of the duties of his/her office to be approved by the local board and the Commissioner of Education. The bond shall be guaranteed by a surety company authorized to do business in this state and shall be in an amount determined by the local board of education in accordance with the administrative regulations promulgated by the Kentucky Board of Education. The premium on the bond shall be paid by the board of education. A copy of the bond shall be filed with the board of education and with the commissioner of education, with the information contained within the bond, submitted electronically through KDE's web-based system.

The renewal of the treasurer's bond is typically under $800.

• Bond of Treasurer Form dated 7-7-21 - Amber Minor.pdf

Approval is being sought to move restricted capital funds to general fund to pay general fund bonds, KISTA payments, property insurance and building repairs/maintenance. Please see attachment.

• CFR 2022-23 - Amber Minor (1).pdf