Hopkins County
October 21, 2024 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

John Osborne, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Board Members will lead the pledge to the flag.

1.B. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Amy Smith, Superintendent 
Recognition of Student, Addy Wells, finalist in the Statewide "I Voted" Sticker Contest

Dr. Andy Belcher, Assistant Superintendent
2023-2024 HCS Kentucky Accountability and Assessment Results

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

NO SCHOOL
November 4, 2024, Professional Development
November 5, 2024, Election Day
November 27-29, 2024, Thanksgiving
December 19-31, 2024, Christmas Break
January 1, 2025, New Year's Day 
January 20, 2025, Martin Luther King, Jr. Day
February 17, 2025, President's Day
March 31- April 1-4, 2025, Spring Break

CENTRAL OFFICE CLOSED
November 28-29, 2024, Thanksgiving
December 23-25, 2024, Christmas Break
January 1, 2025, New Year's Day
January 20, 2025, Martin Luther King, Jr. Day
April 4, 2025, Spring Break
May 26, 2025, Memorial Day

 
 

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of September 23, 2024, board meeting and the minutes of September 30, 2024, special called board meeting and the bills and salaries for the month of October 2024.

Attachments
5.B. Approval of Treasurer's Report
Rationale

It is recommended the Board approve the Treasurer's report for the month of September 2024.

Attachments
5.C. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1. Employee #7900, Itinerant Occupational Therapist, Central Office, return to work 10/14/2024 from FMLA.
2. Employee #8220, Teacher, SSE, Amended Maternity leave effective 9/23/2024, not to exceed up to 12
    weeks.
3. Employee #8608, Cook/Baker, MNHHS, Extended Disability effective 12/1/2024, not to exceed the 2024-
    2025 school year.
4. Employee #8211, Teacher, SES, FMLA effective 1/20/2025, not to exceed up to 12 weeks.
5. Employee #4411, Custodian, HCCHS, FMLA effective 9/27/2024, not to exceed up to 12 weeks.
6. Employee #7675, Bus Driver, Transportation, FMLA effective 1/20/2025, not to exceed up to 12 weeks.
7. Employee #8147, Teacher, BSMS, return to work 10/14/2024 from FMLA.
8. Employee #4876, Teacher, GES, return to work 10/14/2024 from Extended Disability.

5.D. Approval of Out of District/Overnight Trips
Rationale

It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1. HCCHS FFA, Union City, TN, Discovery Park, November 1, 2024. Travel by school bus.
2. HCCHS Dance, Winchester, KY, State Competition, December 14-15, 2024. Travel by school bus.
3. HCCHS Dance, Louisville, KY, Regional Competition, November 15-16, 2024. Travel by school bus.
4. HCCHS Dance, Orlando, FL, National Competition, January 28-February 3, 2025. Travel by school bus
    to airport, Mears Charter bus provided in FL.
5. JMMS, 7th Grade, Evansville, IN, Thunderbolt Education Day, October 29, 2024. Travel by school bus.
6. MNHHS, Choir, Murray, KY, Performance, November 3-4, 2024. Travel by school vehicle.
7. MNHHS, Seniors, Pigeon Forge, TN, Senior Trip, April 6-9, 2025. Travel by charter bus.
8. SES, 5th Grade, Evansville, IN, Angel Mounds, November 21, 2024. Travel by school bus.

5.E. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1. Synergy Test and Balance, Inc., $1,440.00, testing services on new high school auxiliary gyms, to be paid
    from BG22-408.
2. Performance Commissioning Agency, $1,600.00, performance testing at new high school auxiliary gyms,
    to be paid from BG22-408.
3. Sherman Carter Barnhart Architects, PLLC, $8,103.33, professional services for the Southside/South
    Hopkins Middle renovation, to be paid from BG23-030.
4. Sherman Carter Barnhart Architects, PLLC, $8,460.00, professional services for the new central board
    office, to be paid from BG23-121.
5. Sherman Carter Barnhart Architects, PLLC, $6,870.36, professional services for the new high school 
    auxiliary gyms, to be paid from BG22-408.
6. Great Lakes West, LLC., $229,138.00, food service equipment for new Southside/South Hopkins Middle
    renovation, to be paid from BG23-030.
7. PL Sherman Company, Inc., $154,925.00, equipment for new Southside/South Hopkins Middle
    renovation, to be paid from BG23-030.
8. Meuth Construction Supply, Inc., $3,760.00, concrete for new Southside/South Hopkins Middle 
    renovation, to be paid from BG23-030.
9. Danco Construction, $408,574.73, construction services for new high school auxiliary gyms, to be paid
    from BG22-408.

5.F. Approval to Apply for Grants
Rationale

It is recommended the Board approve for schools to apply for grant(s).

1. MNHHS, KY FFA Foundation Better Days Through Better Ways Grant, $1,000.00, proceeds will be used to
    purchase nucleus colonies to grow the apiary program and purchase edible pollinator plants for the
    greenhouse.

5.G. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1. GES, Archery, T-shirt Sales, proceeds will be used for archery student needs.
2. JMMS, PTO, Halloween Dance, proceeds will be used for student and staff incentives.
3. JMMS, PTO, Valentine Dance, proceeds will be used for student and staff incentives.
4. JMMS, Spring T-shirt Sales, proceeds will be used for student and staff incentives.
5. JMMS, Fall Shirt Sales, proceeds will be used for student and staff incentives.
6. JMMS, PTO, Restaurant Drive, proceeds will be used for student and staff incentives.
7. JSES, Hat Day, proceeds will be used for Paint the Town Pink for Breast Cancer Awareness.
8. Be-YOU-tiful Leaders, Gobble Grams, $2 per ticket, proceeds will be used for club activities and projects.
9. Be-YOU-tiful Leaders, Tea Party, $20 tickets, proceeds will be used for club activities and projects.

5.H. Approval of Kentucky Educational Technology Funding Program (KETS) Offer of Assistance
Rationale

It is recommended the Board approve the FY-2025 KETS offer of assistance in the amount of $65,450.00 to be equally matched by the Board.

 

Attachments
5.I. Approval of the 2024-2025 District School Safety and Resiliency ACT Trauma Informed Approach Plan
Rationale

It is recommended the Board approve the 2024-2025 District School Safety and Resiliency ACT Trauma Informed Approach Plan.

 

Attachments
5.J. Approval of Amended Memorandum of Agreement with Kentucky Department of Education (KDE) for Supplemental CTE Funds
Rationale

It is recommended the Board approve the Amended Memorandum of Agreement with Kentucky Department of Education (KDE) for Supplemental CTE Funds.

Attachments
5.K. Approval of the Amended 2024-2025 Salary Schedule
Rationale

It is recommended the Board approve the Amended 2024-2025 Salary Schedule.

Attachments
5.L. Approval to Declare Three (3) Buses Originally Purchased with IDEA-B Federal Grant Funds are no longer have Federal Interest and will be Retained by Hopkins County Schools for regular use with no further responsibility to the Federal Agency or pass-through entity in accordance with Uniform Grant Guidance for Federal Awards 2 CFR 200.313
Rationale

It is recommended the Board approve the buses listed below originally purchased with IDEA-B federal grant funds are declared to no longer have federal interest and will be retained by Hopkins County Schools for regular use with no further responsibility to the Federal agency or pass-through entity in accordance with Uniform Grant Guidance for Federal Awards 2 CFR 200.313.

Bus #143 VIN# 4UZABRDT7GCGT4016
Bus #144 VIN# 4UXABRDT9GCGT4017
Bus #145 VIN# 4UZABRDT0GCGT0812

 

5.M. Approval of the Final SBDM Allocation for the 2024-2025 School Year
Rationale

It is recommended the Board approve the Final SBDM Allocation for the 2024-2025 School Year.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
Rationale

Review of personnel changes that have been made by the Superintendent since September 23, 2024.

Attachments
7. Facilities
Recommended Motion

It is recommended the Board

7.A. Approval of the Design Development Documents for the New Central Office Renovation Project BG23-121
Rationale

It is recommended the Board approve the Design Development Documents for the New Central Office Renovation Project BG23-121.

Attachments
Recommended Motion

It is recommended the Board approve the Design Development Documents for the New Central Office Renovation Project BG23-121,

8. BOARD CALENDAR
Rationale

Review Board Meeting Dates
Monday, November 4, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 18, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, December 16, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.


9. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on November 4, 2024.

Recommended Motion

Motion to adjourn until the next scheduled meeting on November 4, 2024,