Henderson County
November 18, 2024 6:00 PM
Board of Education Regular Meeting
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Zoe Kirkwood

Mallory Hagan

Jasmine Townsend

Gabby Major

Ramsey Watson

Taylor Dunn

 

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #48 - Motion Passed:  A motion to approve the agenda as listed with the removal of the Audit Report passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

III. Students & Staff Recognition
Megan Mortis
III.A. Judge's Scholars
Rationale

October 22, 2024 Judge's Scholar:  Xavier Delgadillo from Bend Gate Elementary School

Attachments
IV. Public Participation & Recognition of Guests
Michael Waller
Rationale


V. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #49 - Motion Passed:  A motion to approve the Minutes from October 21, 2024 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VI. Reports
VI.A. CTE Construction Project Update
Jake Bessler, ARC Construction
VI.B. Strategic Plan Update
Joe McGarrh
Attachments
VII. Old Business
VIII. New Business
VIII.A. Approve First Reading of the 2025-2026 Academic Calendar
Kasey Farmer Wolfe
Attachments
Actions Taken

Order #50 - Motion Passed:  A motion to approve the first reading of the 2025-2026 Academic Calendar as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VIII.B. Designate 2027-2028 Fall Break and Spring Break Dates
Kasey Farmer Wolfe
Attachments
Actions Taken

Order #51 - Motion Passed:  A motion to designate the 2027-2028 Fall Break and Spring Break Dates as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VIII.C. Approve Architect for the South Middle School HVAC Project
Bob Lawson
Attachments
Actions Taken

Order #52 - Motion Passed:  A motion to approve Ross Tarrant Architects as the preferred architect for the South Middle School HVAC Project passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VIII.D. BG 23-416 - Wastewater Systems - Spottsville, Cairo, and Niagara Project
Chad Thompson
VIII.D.1. Approve Owner-Contractor Agreement
Attachments
Actions Taken

Order #53 - Motion Passed:  A motion to approve the Owner and Contractor Agreement for the Wastewater Systems - Spottsville, Cairo, and Niagara Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VIII.D.2. Approve Change Order Number 01
Attachments
Actions Taken

Order #54 - Motion Passed:  A motion to approve Change Order Number 01 for a reduction of $50,000 in the Wastewater Systems - Spottsville, Cairo, and Niagara Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VIII.E. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #55 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VIII.E.1. Approve Bid Recommendations
Rationale

  • Gasoline & Diesel Fuel Bid #10-24-5-11
  • Science Supplies Bid #11-24-5-11
  • Teaching Supplies Bid #12-24-5-11
  • T-shirts, Sweatshirts/pants, and Polo Bid #13-24-5-11
  • On-Demand Schoolwide HVAC Repair and Maintenance RFP #15-24-5-11

Attachments
VIII.E.2. Approve Technology Bid Recommendation #16-24-5-11
Attachments
VIII.E.3. Approve KETS Offer of Assistance
Rationale

Kentucky Education Technology Funding Program 1st Offer of Assistance Amount:  $67,412

Attachments
VIII.E.4. Declare Fire Alarm Parts Surplus Property
Attachments
VIII.E.5. Declare Three (3) Vehicles Surplus and Authorize Sale of Vehicles
Attachments
VIII.E.6. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Choir students to travel to Murray, KY November 3-4, 2024 to participate in the Murray State University Quad State Choral Festival;
  • Retroactive approval for HCHS FBLA to take 3 students to the FBLA Fall Leadership Conference in Columbus, OH November 6-9, 2024;
  • Retroactive approval for HCHS Cheer Team to Noblesville, IN November 16-17, 2024 to compete in a UCA competition;
  • South Middle School KYA students to travel to Louisville, KY December 8-10, 2024 to participate in the KYA State Conference;
  • HCHS Lady Colonel Basketball Team to travel to Scottsville, KY December 28-30, 2024 to participate in the Lady Invitational of the South Tournament;
  • HCHS Dance Team to travel to Orlando, FL December 28, 2024 - January 1, 2025 to participate in the Varsity Spirit Citrus Bowl; and
  • HCHS Dance Team to travel to Orlando, FL February 11-18, 2025 to participate in the 2025 NDA National Competition.

Attachments
VIII.E.7. Approve School Activity Fund Fundraiser Requests
Rationale

  • HCHS Cheer Team (Butter Braids) to raise money for competition fees, team meals, and signs.  This fundraiser replaces Turoni's pizza fundraiser;
  • North Middle School Academic Team 6th Grade Showcase (Calendar Fundraiser) to raise money for student competitions, practice materials, and food/drinks for students;
  • North Middle School Academic Team 7/8 (Trivia Night) to raise money for student competitions, practice materials, and food/drinks for students;
  • AB Chandler PTA (ABA Concession) to raise funds in support of the students; and
  • AB Chandler PTA (Santa Shop) to raise funds for students.

Attachments
VIII.E.8. Approve Grant Application
Rationale

  • Thelma B. Johnson Early Learning Center ($287,156) Toyota Grant to pay for staff and materials to promote Kindergarten Readiness in conjunction with the objectives and goals for the early learning bus.

Attachments
VIII.E.9. Approve Shortened School Day for 3 Special Education Students and 1 Student with a 504
IX. Financial
Cindy Cloutier
IX.A. Treasurer's Report
Attachments
Actions Taken

Order #56 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending October 31, 2024 passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B. Paid Warrant Report
Attachments
Actions Taken

Order #57 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between October 22, 2024 and November 18, 2024 passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

X. Personnel Actions
Michael Waller
Rationale


Attachments
XI. Adjourn
Michael Waller
Rationale


Actions Taken

Order #58 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 6:42 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.