THE JANUARY 17, 2023 REGULAR BOARD MEETING IS CALLED TO ORDER

The meeting was called to order at 6:00 pm. 

CONSTITUTIONAL OATH FOR BOARD OF EDUCATION MEMBERS

There are two oaths - one verbal and one written- that new and re-elected board members must take.    An official qualified under KRS 62.020 must administer this oath by having the board member repeat after the official.  The official must then certify in writing that the oath was administered, and this certification must be filed with the Office of the County Clerk.  A separate written oath is set out in KRS 160.170.  This oath may be prepared as a form document to be completed and signed by the board member and then notarized.  The executed document must be maintained as an official board record.

Newly elected or appointed board members must take both oaths. This includes not only members that are new to the board itself, but also members who are reelected for additional terms (Guy Wallace, Paul Godfrey, Heather Sharpensteen, Kimbley Iman, Wade Barnes) and members elected or appointed to fill an unexpired term.

Judge Kimberly A. Shumate will administer the Oath of Office.

• Microsoft Word - Constitutional Oath for Board Member.pdf
• Microsoft Word - Information Sheet Re the Oaths of Office.pdf

Per Board Policy 01.41 Organization Meetings, the first meeting of the board of education in January is designated as the time for which the Board elects a Chairperson and Vice-Chairperson.

Order #13255 - Motion Passed:  Mr. Paul Godfrey made a motion to nominate Mr. Guy Wallace for Board Chairman. Mr. Wade Barnes seconded. Motion passed. passed with a motion by Mr. Paul Godfrey and a second by Mr. Wade Barnes.

Order #13256 - Motion Passed:  Mrs. Heather Sharpensteen made a motion to nominate Mrs. Kimbley Iman for Vice Chairman. Mr. Guy Wallace seconded. Motion passed. passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Guy Wallace.

Paul nominated Guy Wallace. Wade Seconded. Passed.

Heather nominated Kimbley Iman. Guy seconded. Passed. 

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Order #13257 - Motion Passed:  Approve Meeting Agenda passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Kimbley Iman.

The month of January is School Board Member Appreciation Month.

Mr. Jeff Gregory, Mayor of the City of Elizabethtown has proclaimed the month of January, 2023 as School Board Member Recognition Month.  At this time we are recognizing Paul Godfrey, Kim Iman, Heather Sharpensteen, Guy Wallace and Wade Barnes for their contributions to the community and their service to our school district.

EHS: Lily Clagett

TKS: Bryce Moreman

HH: CJ Arnold

MES: Caleb Gamboa-Ortega

PA: Camden Ansert

Panther Place: Laklynn Harris

Please see the attachments for the January Students of the Month Write Ups.

• Caleb Gamboa-Ortega- Student of the Month - Google Docs.pdf
• EHS Student of the Month Write UP January.pdf
• PP Student of the Month.pdf
• TKS January Student of the Month - Google Docs.pdf

CONGRATULATIONS TO Josiah Kennedy and Claire Springsteen FOR MAKING ALL-STATE BAND. 

Making the All State Band is the highest individual honor a band student can receive in the state!!

Congratulations to these EHS Students who came in 2nd place at the Altec Challenge: Hendrix Thomas, Jason Towell, Gavin Breunig, Zach Presthus, Kaylee Knight, Levi Blevins, Jacob Hare, Dylan Kerr, Camden Brangers, and Jake Rodriguez.

Congratulations to the EHS Cheerleaders for becoming Region Champions!

Since 1992, Kentucky Education Technology System (KETS) has been “the” pioneer and national leader in most aspects of educational technology investment, infrastructure, and support for public school districts. A vital part of this effort has been strong partnerships with individuals and entities that continue to assist the Kentucky Department of Education in fulfilling its mission to students and citizens of the Commonwealth.

Named after the late William E. Stilwell, Ph.D., the Stilwell Award is presented to the unsung heroes that have gone above and beyond the call of duty in education technology; they devote their efforts entirely to our K-12 students, teachers, and administrators. Identified by their red suspenders, the annual Stilwell Award winners represent the best-of-the-best, who show up daily in their tireless service to Kentucky schools and the high-quality education technology services and supports that are required.

One of the US Army’s most prestigious awards is the Meritorious Service Medal (MSM); the 2022 Bill Stilwell Award is just as distinctive. For 2022, a unique version of the “red suspenders” award, a meritorious medal in the form of a celebratory coin, has been commissioned for presentation to critical K-12 Education Technology staff in all Kentucky K-12 school districts and the KDE Office of Education Technology (OET). This distinctive coin signifies the individual’s successful and meritorious tour of duty from 10 March 2020 to 11 March 2022, providing quality education technology service on and beyond the school campus for Kentucky K-12 students, teachers, staff, and families throughout the 24-month core of the pandemic.  This service provided THE connection with students and families to their schools for the continuation of learning and student health supports. 

Therefore, let it be known that the 2022 Stilwell Award is being presented here on January 17th, 2023, to the education technology leaders in Elizabethtown Independent School District, as a simple but sincere and heartfelt way to say “Thank you for your accomplishments, your dedication, and your sacrifices over those 24 months as well as for your continued persistence toward excellence, and is presented to….”  

1. Stacie Baxter

2. Angela Rucker

3. Michele Deon

4. Kristina Jewell

5. Amy Truitt

6. Sara Ingram

7. Dana Ingram

8. Victoria Lynn

9. Jonathon Lynn

10. Ashley Atcher

11. Terry Jones

12. Jami Reynolds

13. Greg Spears

14. Carole Brown

15. Renee Lackey

16. Chuck Jewell

17. Amy Huff

18. Travis McCoy

19. Kim Hartlage

20. Tim Maggard

Order #13258 - Motion Passed:   passed with a motion by Mr. Paul Godfrey and a second by Mrs. Kimbley Iman.

Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy for your review.

• 12-15-22 SBDM Minutes.docx
• SBDM EHS - December 2022 Minutes - Google Docs.pdf
• SBDM PA December 2022 SBDM_Minutes.pdf
• SBMD - HH Google Docs.pdf

Attached are the minutes from the December 13, 2021 Regular Board Meeting

Board Policy 01.42 requires the Board of Education to adopt a schedule of regular meetings for the calendar year, identifying the date, time and place of each meeting.  The following dates are scheduled meeting dates for February 2023 thru January 2024.  All meetings will be at 6:00p.m. at Panther Academy.

February 21, 2023 (Tuesday)

March 20, 2023

April 17, 2023

May 15, 2023

June 19, 2023

July 17, 2023

August 21, 2023

September 18, 2023

October 16, 2023

November 20, 2023

December 11, 2023 (2nd Monday)

January 16, 2024 (Tuesday)

Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those paid since last meeting for December, 2022.

• dec 22 balance sheet.pdf
• DEC 22 CASH FLOW.pdf
• dec 22 check reconciliation.pdf
• DEC 22 FIN REPORT.pdf
• DEC 22 MONTHLY REPORT.pdf
• dec 22 vendor invoice list.pdf

Attached are the fundraising requests for the 2022-2023 school year from Elizabethtown High School.

• 20221212_143933.jpg
• beta 1.jpeg
• beta 2.jpeg
• Beta 3.jpeg
• SKM_558e23011008560.pdf
• SKM_558e23011008561.pdf

Please see the attached MOUs.

• SVBC MOU.pdf

Ms. Joella Nall and Ms. Larri Housh would like to take the EHS Cheerleaders to Orlando Florida for the National Cheerleading Association Competition from February 8 to February 13, 2023. 

• Cheerleading Nationals.xls - Google Sheets.pdf

EIS board policy 98.1132 states "Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons".  Attached are Hardship Graduation for Early Graduation requesting approval for early graduation.  These students meet all of the requirements for early graduation.  Mrs. Bush has reviewed these applications and is recommending board approval.

• Salvage Report January 2023 - Google Sheets.pdf

Pursuant to 703 KAR 5:225 and 703 KAR 5:280, the Elizabethtown Board of Education needs to approve the Comprehensive District Improvement Plan, the Helmwood Heights Comprehensive School Improvement Plan as required by TSI status, and the TK Stone Comprehensive School Improvement Plan as required by TSI status. Mr. Chase Goff, Assistant Superintendent for Student Learning will present each of the plans. Please find the presentation and each of the plans attached.

• 1.17.23 Board Presentation - CDIP.pdf
• 22-23 EIS CDIP - Google Docs.pdf
• HH KDE Comprehensive Improvement Plan 2022-2023 - Google Docs.pdf
• KDE Comprehensive Improvement Plan for School 22-23.docx

Order #13259 - Motion Passed:  Pursuant to 703 KAR 5:225 and 703 KAR 5:280, the Elizabethtown Board of Education approves the Comprehensive District Improvement Plan, the Helmwood Heights Comprehensive School Improvement Plan as required by TSI status, and the TK Stone Comprehensive School Improvement Plan as required by TSI status passed with a motion by Mrs. Kimbley Iman and a second by Ms. Heather Sharpensteen.

• 2023-2024 EIS Calendar printed 1.4.23.pdf

Order #13260 - Motion Passed:  Approve the proposed 2023-2024 School Calendar passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.

State law (KRS 160.470) requires that every local board of education receive a draft budget before January 31 for the upcoming school year.  The law's purpose is to assure that the board has sufficient information about projected receipts and expenditures for all funds in the entire budget as allocations for individual budget components are considered.

Mrs. Denise Morgan, District Finance Director will share information about the budget.

The information is to be taken under advisement and approve a motion that the Board has reviewed the projected revenue and expense for the 2023-2024 school year pursuant to KRS 160.470.  Action on the school allocations should be taken at the regular board meeting in February.

Attached is a draft copy of the 2023-2024 budget and budget summary for your review.

• ETOWN 24 DRAFT BUDGET.pdf
• Etown 24DB.pdf

Mr. Guy Wallace called for a recess to conduct the District Finance Corporation Meeting. 

The  January 18, 2022 District Finance Corporation Meeting is Called to Order

Finance Corporation Officers Approved for 2023

Order #13261 - Motion Passed:  Motion to elect President as Guy Wallace passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.

Order #13262 - Motion Passed:  Motion for Kimbley Iman to be Vice President passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.

Order #13263 - Motion Passed:  For Kelli Bush to be elected as Secretary passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Kimbley Iman.

• Finance Corp Minutes 1.24.22.pdf

Order #13264 - Motion Passed:  Approve Meeting Minutes of the meeting held on January 24, 2022. passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Kimbley Iman.

Order #13265 - Motion Passed:  Mrs. Bush noted there was a need to go into Executive Session for litigation matters as outlined in KRS 61.810(c). Executive Session passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Kimbley Iman.

Order #13266 - Motion Passed:  Regular Session resumed at 7:10 pm. Regular session passed with a motion by Mr. Paul Godfrey and a second by Mrs. Kimbley Iman.

Order #13267 - Motion Passed:  The meeting was adjorned at 7:12 pm. Adjournment passed with a motion by Mr. Wade Barnes and a second by Mr. Paul Godfrey.