Elizabethtown Independent
August 15, 2022 6:00 PM
Board of Education Regular Meeting
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I. CALL TO ORDER
Rationale

The August 15, 2022 Regular Board Meeting was Called to Order at 5:59 pm by Mr. Godfrey.

II. PLEDGE OF ALLEGIANCE
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"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

III. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Rationale

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Actions Taken

Order #13227 - Motion Passed:  Approve board meeting agenda passed with a motion by Mrs. Kimbley Iman and a second by Ms. Heather Sharpensteen.

Member Votes
Mrs. Brandy Armstrong Yes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
IV. RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
Rationale

Recognition of Beta Club National Winners. 

IV.A. EHS Beta Club
Rationale

Congratulations to The EHS Beta Club for competing in the National Beta Competitions over the summer. See attachment for complete list. 

Attachments
V. PUBLIC COMMENT
VI. APPROVAL OF CONSENT AGENDA ITEMS
Actions Taken

Order #13228 - Motion Passed:  APPROVAL OF CONSENT AGENDA ITEMS passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Brandy Armstrong.

Member Votes
Mrs. Brandy Armstrong Yes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
VI.A. Acknowledge Receipt of SBDM Written Reports
Rationale

Attached are the SBDM Written Reports from EHS, TKS, MES and HH for your review.

Attachments
VI.B. Approve Board Meeting Minutes
Rationale

Attached are the Board Meeting Minutes from the July 18, 2022 Regular Board Meeting for approval.

Attachments
VI.C. Acknowledge Receipt of the District Data Security Update
Rationale

Attached is the District Data Security Update for review.

KRS 61.931-61.934 provides a definition for "personal information", and detail responsibilities for state agencies and school districts to ensure protection of data falling within the definition of "personal information" and actions to take if a breach of this information occurs.

EIS employs a great number of security mechanisms such as product standards, firewalls, physical access and electronic account access controls, video surveillance, etc. to protect access, integrity and confidentiality of district data systems.  We are constantly reviewing and improving our security measures, and see this as an ongoing process indefinitely.  If there are ever alarming or significant discoveries, EIS will make the board aware of those, along with a risk assessment and recommendations for remediation.

EIS staff will annually provide each staff member with a short handout of data security best practices titles "A Kentucky Educator's Guide to TOP SECRET personal Information and Data Breach Awareness".

Attached is information from Mr. Chuck Jewell, EIS Director of Technology with additional information.

Attachments
VI.D. Approve EIS Technology Salvage
Rationale

Attached is a spreadsheet with items marked for salvage. Each of these items are either not working, obsolete, or incompatible with our current generation of hardware. Please note that there are multiple tabs for this spreadsheet. I would like this list to be added to the consent agenda. 
 

Attachments
VI.E. Approve Fund Raising Requests for 2022-2023 School Year
Rationale

Attached are the fund raising requests for the 2022-2023 school year from Elizabethtown High School, T.K. STone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy.

Attachments
VI.F. Approve the Kentucky Department of Education District funding assurances for 2022
Attachments
VI.G. Acknowledge Receipt of the Annual Financial Report
Rationale

Acknowledge Receipt of the Annual Financial Report

Attachments
VI.H. Approve KETS Unmet Needs
Rationale

Attached is the KETS Unmet needs report for approval.

Attachments
VI.I. Approve Application for Emergency Certification
Rationale

Mrs. Derisa Hindle is requesting approval for an Emergency Teaching Certification for a High School Science Teacher and a Middle School Math Teacher. Postings to attract and employ teachers in these positions were placed on the Kentucky Employment Placement Service (KEPS) and on the district's application software (TalentEd), and on vacancy announcements throughout the district. The best candidate for the science position is a current substitute willing to teach in this role for the entire school year. The best candidate for the math position is working on certification with the Education Professional Standards Board.

We are also requesting approval for an Emergency Substitute Teaching Certification for the following individuals:

Claudia Black - attending WKU in Elizabethtown to complete Elementary Education degree

Ray Flores - former Rank 2 Elementary Education teacher, certificate expired June 2022
 
Rebecca Reza-King - is attending Lindsey Wilson College to complete a Human Services/Counselor bachelor's degree  
 
Gail Lovisone - Retired from DOD, has a Bachelor of Science-Recreation
 
Willard Rice - Retired from DOT/FAA, has Bachelor of Science-Geography
 
Postings for substitute teachers are found on our district's application software (TalentEd).

VI.J. Approve Stipend for Mentor Teachers
Rationale

Mr. Goff is requesting approval for a $1250 stipend for mentor teachers for all first year teachers completing Year 1 of the ETIP program.  This stipend will be paid with Title II and IDEA funds.

VI.K. Approve MOA between EIS and LAVECs
Rationale

Attached is the MOA between EIS and Local Area Vocational Education Centers. 

Attachments
VI.L. Approve Treasurer's Monthly Financial Report and Payment of Bills and claims (Those Paid Since Last Meeting for July, 2022 and from special accounts)
Rationale

Attached are the Treasurer's Monthly Report for July, 2022(subject to audit) and payment of bills and claims as listed on the Board's Orders of the Treasurer.

Attachments
VI.L.1. Approve MOA between EIS and KECSAC, pertaining to the Glen Dale Center
Rationale

Attached is the MOA between EIS and the KECSAC, pertaining to the Glen Dale Center.

Attachments
VII. THE SUPERINTENDENT HAS INFORMED THE BOARD OF EDUCATION OF PERSONNEL ACTIONS THAT HAVE TAKEN PLACE SINCE THE LAST BOARD MEETING
VIII. CONSTRUCTION UPDATES
IX. INSTRUCTIONAL FOCUS
IX.A. Elevate Etown Strategic Planning
Rationale

Mr. Chase Goff, Assistant Superintendent for Student Learning will be making a presentation/explanation on the Elevate Etown Strategic Planning.

Attachments
X. ACTION ITEMS
X.A. TAX LEVY
Attachments
Actions Taken

Order #13229 - Motion Passed:  Approve Tax Levy for 2022-2023. passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Brandy Armstrong.

Member Votes
Mrs. Brandy Armstrong Yes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes
XI. NEW BUSINESS
XII. SUPERINTENDENT'S REPORT
XIII. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XIV. ADJOURNMENT
Actions Taken

Order #13230 - Motion Passed:  ADJOURNMENT passed with a motion by Mrs. Brandy Armstrong and a second by Mrs. Kimbley Iman.

Member Votes
Mrs. Brandy Armstrong Yes
Mr. Paul Godfrey Yes
Mrs. Kimbley Iman Yes
Ms. Heather Sharpensteen Yes
Mr. Guy Wallace Yes