This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 12 5 23 Meeting Notice
• Board Member Questions for the December 5 Meeting

Order #2023-189 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for December 5, 2023. passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Congratulations to Rebecca Robertson, a student at the Ahren's Transition Program, for receiving the Yes I Can! Award in Transition from the Kentucky Council for Exceptional Children.

The Yes I Can! Transition Award recognizes students and youth with exceptionalities who have demonstrated achievement that far exceeds expectation in acquiring knowledge, skills and/or abilities that resulted in successful outcomes in their work, vocational training, or independent living. 

Along with the other statewide winners, Rebecca was honored at an awards ceremony on November 20 at the Galt House.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize JCPS student Rebecca Robertson for receiving the Yes I Can! Award in Transition.

Congratulations to Layne Elementary School on being named one of America’s Healthiest Schools by the Alliance for a Healthier Generation. 

Alliance for a Healthier Generation works alongside schools, families, and communities to advance whole child health equity. Its annual recognition program honors schools for adopting best practices to advance the physical, mental, and social-emotional health of their staff and students.

Layne was honored at the America’s Healthiest Schools Leaders Summit in October in Washington, D.C.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Layne Elementary School for being named one of America’s Healthiest Schools by the Alliance for a Healthier Generation.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 12 5 23 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 5, 2023.

Order #2023-190 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 5, 2023. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the November 14, 2023, and November 28, 2023, meetings are presented for your review and approval.

Attachment

• 11 14 23 Minutes
• 11 28 23 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 14, 2023, and November 28, 2023, meetings.

Order #2023-191 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 14, 2023, and November 28, 2023, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

• Student Outcomes Focused Governance Manual

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

This work session will provide the Board with an update on JCPS Transportation.

Submitted by Rob Fulk

Attachment

• Transportation Update 12_5_23.pdf

Superintendent Martin Pollio recommends the Board of Education receive an update on Transportation.

Order #2023-192 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on Transportation. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

Jefferson County Public Schools has adopted a K-8 ELA Curriculum, K-12 Literacy Plan, and a Reading Diagnostic Tool (MAP Reading Fluency) for K-3 students in the 2023 school year to meet the requirements of both Senate Bill 1 and Senate Bill 9. This information update will allow the Board to see the progress the District has made and the impact it is having on student learning, as well as hear from stakeholders on their experiences thus far. 

Submitted by: Dr. Terra Greenwell

• December 2024 JCPS Literacy Plan & Coherence and Strategy

Superintendent Martin Pollio recommends the Board of Education receive an update on the District Literacy Plan in Jefferson County Public Schools.

Order #2023-193 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the District Literacy Plan in Jefferson County Public Schools. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Order #2023-194 - Motion Passed:  A motion to approve the Consent Agenda for December 5, 2023, minus items XI.X. Recommendation for Approval of the 2024 JCPS Legislative Agenda; XI.Y. Recommendation for Approval of 2023-2024 Comprehensive District Improvement Plan; and XI.AA. Recommendation for Approval of Updated 2023-24 Salary Schedules and Temporary Salary Adjustments for Continuity of Services Impacted by the Pandemic; passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Order #2023-195 - Motion Passed:  A motion to approve Consent Agenda Items XI.X. Recommendation for Approval of the 2024 JCPS Legislative Agenda; XI.Y. Recommendation for Approval of 2023-2024 Comprehensive District Improvement Plan; and XI.AA. Recommendation for Approval of Updated 2023-24 Salary Schedules and Temporary Salary Adjustments for Continuity of Services Impacted by the Pandemic; passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Certified Leaves 12 5 23

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• Personnel Actions 12 5 23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Chief of Staff

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on December 5, 2023.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approve by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Rob Fulk

Attachments

• FIELD TRIPS 12-5-23
• Approved by Superintendent 12-5-23

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project consists of replacing the obsolete old fluorescent light fixtures in the hallways with LED light fixtures.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-1 Barret TMS - Hallway Light Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of BCCLT, Inc. as the architect/engineer, and the BG-1 form for the Hallway Light Replacement at Barret Traditional Middle School, for an estimated project cost for $285,250.

This project consists of scraping, priming, and repainting existing decorative soffit around building exterior.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-1 Bloom ES - Soffit Painting

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for the Soffit Painting at Bloom Elementary School, for an estimated project cost for $93,040.

This project consists of replacing the obsolete old fluorescent light fixtures in the hallways with LED light fixtures.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-1 Semple ES - Hallway Light Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of BCCLT, Inc. as the architect/engineer, and the BG-1 form for the Hallway Light Replacement at Semple Elementary School, for an estimated project cost for $229,000.

This project is a contract for the incidental removal of asbestos and lead materials in schools for the Fiscal Year 2023-2024.

The price contract is required in order to comply with the school district’s AHERA (Asbestos Hazard Emergency Response Act) management plans. Compliance with the management plans began on July 9, 1989.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 8, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Approval of Bid Various Schools - 23-24 Asbestos & Lead Maint. Contract

Superintendent Martin Pollio recommends the Board of Education award a contract to RH Environmental for 2023-2024 Asbestos and Lead Maintenance Contract at Various Schools not to exceed $180,000 based on the low average multiplier. The contract will expire on December 6, 2024, unless renewed by both parties for an additional one-year term.

This project will consist of expanding an existing parking lot for additional parking.

On April 25, 2023, the Board of Education approved Mindel Scott to prepare plans and specifications for Project 23-437.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 10, 2023.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Portland ES - Parking Lot

Superintendent Martin Pollio recommends the Board of Education award a contract to Louisville Paving Company, Inc. for Parking Lot at Portland Elementary School for the low base bid of $98,000; and approve the attached revised BG-1 form for $115,000.

On October 5, 2021, the Board of Education approved Qk4, Inc. to prepare plans and specifications for Project 22-036.

On April 12, 2022, the Board approved awarding a contract to E-Z Construction Co., Inc. as the low bidder.

Qk4, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Bloom ES - Playground Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to E-Z Construction Co., Inc. for Playground Renovation at Bloom Elementary School for a total construction cost of $269,801.

On December 14, 2021, the Board of Education approved the contract completion and BG-4 form for Kalkreuth Roofing and Sheet Metal, Inc. for Bid Package II.

On February 15, 2022, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing & Metal Co., Inc. for Bid Package III.

On August 29, 2023, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC for Bid Package I.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Academy @ Shawnee - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Academy @ Shawnee.

On October 24, 2023, the Board of Education approved the contract completion and BG-4 form for Badgett Constructors, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Butler THS - Gym Door Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Gym Door Replacement at Butler Traditional High School.

On July 25, 2023, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Carter TES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Carter Traditional Elementary School.

On September 26, 2023, the Board of Education approved the contract completion and BG-4 form for Badgett Constructors, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Doss HS - Gym Wood Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Gym Wood Floor Replacement at Doss High School.

On September 26, 2023, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Fern Creek HS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Career and Technical Education Program Renovations at Fern Creek High School.

On August 15, 2023, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 duPont Manual HS - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at duPont Manual High School.

On June 27, 2023, the Board of Education approved the contract completion and BG-4 form for Badgett Constructors, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Field ES - Lift Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Lift Replacement at Field Elementary School.

On July 25, 2023, the Board of Education approved the contract completion and BG-4 form for American Roofing and Metal Co., Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Jeffersontown ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Jeffersontown Elementary School.

On February 28, 2023, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Sanders ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Sanders Elementary School.

On July 25, 2023, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Semple ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Semple Elementary School.

On September 26, 2023, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Wheatley ES (Hudson MS) - Security Vestibule

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Security Vestibule at Wheatley Elementary School (Hudson Middle School).

On September 26, 2023, the Board of Education approved the contract completion and BG-4 form for Badgett Constructors, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Various Schools - Elevator Modernizations

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Elevator Modernizations at Various Schools.

On September 26, 2023, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Various Schools - Security Vestibules Phase III

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Security Vestibules Phase III at Various Schools.

On August 29, 2023, the Board of Education approved the BG-1 form. The closing took place on October 19, 2023.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Property Purchase - 3903 Atkinson Square Dr

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for the purchase of 3903 Atkinson Square Drive.

On August 15, 2023, the Board of Education approved the BG-1 form. The closing took place on October 20, 2023.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Property Purchase - 4931 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for the purchase of 4931 Poplar Level Road.

The Louisville Water Company (LWC) easement allows for the purpose of connecting, construction, operating, maintaining, reconnecting, repairing, removing, reconstructing, replacing, and/or enlarging one or more water mains and appurtenances. The LWC easement is for valuable consideration of $4,545 and includes a reversionary clause that reverts the property back to the district when the need for the easement no longer exists.

The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

Attachment

• Notification of Easement - Fairdale HS

Superintendent Martin Pollio recommends the Board of Education receive notice of Louisville Water Company Easement at Fairdale High School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Change Orders and Descriptions 12-5-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

The Sale and Purchase Agreement, along with the corresponding  Assignment and Assumption Agreement, is necessary to consolidate the landlocked parcel at 4911 Poplar Level Road being purchased with the existing property owned by the Jefferson County School District Finance Corporation.

Submitted by: Dr. Rob Fulk

Attachment

• Sale and Purchase Agreement - Fenton Revocable Trust - 4911 Poplar Level Road

Superintendent Martin Pollio recommends the Board approve the attached Assignment of Sale and Purchase Agreement and authorize the superintendent sign same.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by:  Eddie Muns

Attachments

• *Bid Tabulations and Contract Renewals_12 05 23
• Bus Body Parts & Accessories
• Bus Technology (Installation, Repair & Maintenance)
• Diesel & Gasoline
• Music_ Sheet, Accompaniment Recordings & Method Books (Percentage)
• Pump Parts (Various Types)
• Summer Backpack League Kits

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

• List of Contracts 12.05.23
• 01 - I Would Rather Be Reading - Auburndale
• 02 - Louisville Visual Art
• 03 - Louisville Orchestra
• 04 - U.S. Math Recovery
• 05 - KCCW dba Central Creativity
• 06 - BSCS Science Learning
• 07 - Solution Tree, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2023 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

• Summary of Professional Services Contracts 12.05.23

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 10.23.23 - 11.12.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of October 23, 2023 through November 12, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 10.23.23 - 11.12.23
• Orders of the Treasurer - PO's by Vendor 10.23.23 - 11.12.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of October 23, 2023 through November 12, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 10.23.23 - 11.12.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of October 23, 2023 through November 12, 2023.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Edward D. Muns

Attachments 

• Notes of Interest - October 2023
• October 2023 - Financial Report

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended October 31, 2023.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Edward D. Muns

Attachment

• QIR - September 2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended September 30, 2023.

This is a report of donations and small grants submitted to the Board of Education on December 5, 2023.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report December 5 2023

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $76,945.53 to be used as stated in the attachment.

This allocation will provide the District a lump sum payment of $43,095 toward the funding of mental health services in schools. This funding will be used to secure a retired staff member (counselor, psychologist, social worker, or mental health practitioner) to provide school based mental health supports. The spending will be reported on CDIP reports.

Submitted by: Dr. Katy Deferrari 

Attachment

• KDE AWARD NOTIFICATION

Superintendent Martin Pollio recommends the Board of Education receive funding from the Kentucky Department of Education in the amount of $43,095.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

• MOA Abundant Hope Counseling Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Abundant Hope Counseling Services, LLC. and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Aster Counseling Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Aster Counseling Services and authorize the superintendent to sign same.

This agenda item was withdrawn prior to consideration by the Board.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Bluegrass Counseling Associates

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Bluegrass Counseling Associates and authorize the superintendent to sign same.

The Kentucky Cabinet for Health and Family Services Department for Public Health is providing funds for JCPS to provide nurse practitioners and equipment in the ESL Intake Center and Newcomer Academy to ensure equitable distribution and vaccine uptake during the 2023-24 school year.

The objective of this project is to address vaccine hesitancy and barriers to immunization among under immunized communities in Kentucky, including rural and urban minority communities.

Submitted by: Dr. Katy DeFerrari

Attachment

• Contract-Commonwealth of Kentucky

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $341,041 from the Commonwealth of Kentucky, Cabinet for Health and Family Services Department for Public Health, and authorize the superintendent to sign the attached agreement.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Attachment

• MOA Family and Children's Place

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Family and Children's Place and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Father Maloneys Boys Haven

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Father Maloney's Boys Haven, Inc. and authorize the superintendent to sign same.

Home of the Innocents, Inc. will provide on-site behavioral and mental health services to JCPS students. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Community partners are able to provide wrap-around support for our families and consult with school staff to solve student's school-related concerns. The following contractor is recommended for approval from the Board of Education:

                                                        Home of the Innocents

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The MOA process was developed to ensure that community providers with access to students on school property have proper licensure, insurance, and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Home of the Innocents

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Home of the Innocents and authorize the superintendent to sign same.

On October 6, 2022, the original grant was accepted. The period of performance was October 1, 2022 to September 30, 2023. This amendment extends the period of performance until November 30, 2023.

Kentucky Educational Television (KET) has included JCPS Information Technology in the Kentucky Online Learning Experience Collaborative. The JCPS Innovation Technology division will be asked to select a Networked Improvement Team. The grant covered costs for the team to travel to KET or other location for in-person training identified by the Online Learning Experience Collaborative.

The grant also provided opportunities for JCPS Innovation Technology staff to attend educational conferences in support of the District’s online/virtual/remote learning program.  

Matching funds are not required and the grant does not obligate the District beyond the period of performance.

Submitted by: Dr. Katy Deferrari

Attachment

• Amendment to Agreement - KET Foundation

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the KDE Online Learning Experience Collaborative Grant Agreement and authorize the superintendent sign same.

Dual Credit personnel from Kentucky State University have worked with the principal, administrators, and teachers at various JCPS High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. Specific courses are listed in the agreement for each school. 

The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the SACS OCS accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships. This college provides appropriate DC courses to all JCPS high schools students and high schools participating in DC.

Submitted by: Robert Moore

Attachment

• MOA - Kentucky State University Dual Credit

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentucky State University for dual credit courses and authorize the superintendent sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Attachment

• MOA Kilgore Samaritan Counseling Center

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kilgore Samaritan Counseling Center and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Lecorgan Counseling & Wellness

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Lecorgan Counseling & Wellness, LLC. and authorize the superintendent to sign same.

Louisville/Jefferson County Metro Government operates Neighborhood Place in partnership with JCPS, the Kentucky for Health and Family Services, and Seven Counties providing multiple services in a one-stop setting to address the health and human service needs of students and families.  The grant from Louisville/Metro Government supports this work.

Submitted by: Dr. Katy DeFerrari

Attachment

• Agreement-The Office of Resilience and Community Service

Superintendent Martin Pollio recommends the Board of Education approve the attached Grant Agreement with Louisville Jefferson County Metro Government and authorize the superintendent to sign same.

This Amendment will update the original data protection portion within the Master Service Agreement with KnowledgeLake. This will ensure that KnowledgeLake shall comply with all applicable federal, state, and local laws, rules, and regulations pertaining to data privacy and security.

KnowledgeLake allows JCPS departments to automate critical business functions, such as accounts payable and receiving, claims processing, case management, HR onboarding, and other document processing use cases within Microsoft Azure and SharePoint environments. 

Specifically, within Finance and Accounts Payable, KnowledgeLake implemented 2-5 bots to read and capture metadata from vendor invoices, key certain data into MUNIS Accounts Payable module, & upload invoice attachments to TCM. This automation replaced the need for (2) full-time AP clerks.

Submitted by: Edward D. Muns

Attachment

• Amendment-KnowledgeLake Cloud Service Subscription Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached data protection agreement amendment within the Master Service Agreement for KnowledgeLake and authorize the superintendent sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Martin & Muir Counseling

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Martin & Muir Counseling and authorize the superintendent to sign same.

The rationale for community based counseling services to provide behavioral and mental health supports in school is for continuity of services between home and school. Community partners are able to provide the wrap-around support for our families and consult with school staff to solve student's school related concerns. The following contractor is recommended for approval from the Board of Education:

• Moorman Mental Health Services, LLC

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.

No costs will be incurred by JCPS, JCPS students, parents or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Moorman Mental Health Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Moorman Mental Health Services, LLC and authorize the superintendent to sign same.

National Center for Families Learning (NCFL) and Jefferson County Public Schools are parties to the NCFL Agreement for 2023-2024. Based on new funding, NCFL is expanding and changing some program components in 2023-2024. They are able to offer increased supports to JCPS student families as outlined in this amendment. This amendment is in addition to, and does not replace, the NCFL Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein.

Submitted by: Dr. Terra Greenwell

Attachment

• Amendment to MOA - Natl Center for Families Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Memorandum of Agreement with the National Center for Families Learning and authorize the superintendent to sign the same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Attachment

• MOA NECCO

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with NECCO and authorize the superintendent to sign same.

NCS Pearson's BESS Mental Health Screener is an assessment for measuring mental health in 6–12th grade students in hopes to better identify students that may be struggling. This will be a renewal of the optional screening used where parents can choose to have their child opt out of the screening. Data will be used to help address students’ mental health needs and more effectively connect them with resources in the school and community.

The purpose of this renewal agreement is to delineate the operational guidelines for sharing data between NCS Pearson, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will continue upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

Submitted by: Dr. Katy DeFerrari

• DPA - NCS Pearson-BASC

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement for NCS Pearson, Inc. and authorize the superintendent sign same.

The District has been awarded a grant from the Kentucky Department of Education (KDE) for Deeper Learning ARP ESSER. The purpose of the Deeper Learning grant is to build capacity across the state for creating a more authentic student experience, one with a foundation rooted in the Deeper Learning Competencies, more likely to lead to positive outcomes for all students

Submitted by: Dr. Terra Greenwell

Attachment

• MOA-Ohio Valley Educational Cooperative

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Ohio Valley Educational Cooperative and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Phoenix Preferred Care

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Phoenix Preferred Care, Inc. and authorize the superintendent to sign same.

McFerran Preparatory Academy and Academy @ Shawnee will implement the Full-Service Community School (FSCS) services which will be funded by the Prichard Committee for Academic Excellence. The FSCS grant will advance the work of the existing programs at McFerran Preparatory Academy and The Academy @ Shawnee.

The purpose of the grant is to decrease inequitable access to programs by improving student achievement, reducing dropout rates, increasing college enrollment, and better overall health and well-being of students and families—particularly in high-poverty schools, therefore addressing the root causes listed above.

Submitted by Robert Moore

Attachment

• Amendment to MOA - Prichard Committee for Acad Excellence

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement Amendment with Prichard Committee for Academic Excellence and authorize the superintendent to sign same.

Reflection in Action LLC shall provide mental health counseling services to JCPS students in grades Kindergarten through 12. Providing mental health services to youth is a long standing and acceptable best practice model. 

Submitted by: Kim Chevalier

Attachment

• MOA Reflections In Action

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Reflections in Action and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA SimsCounselingConsulting

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Sims Counseling & Consulting Services Inc. and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA SocialBug Integrated Counseling Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with SocialBug Integrated Counseling Services, Inc. and authorize the superintendent to sign same.

Squallis Puppeteers will provide a puppet making and storytelling workshop at the J. B. Atkinson Academy at no cost to the school. Squallis Puppeteers will also provide performances of “Rage-o-saurus Rex” for preschool and kindergarten students at Blake and Okolona Elementary Schools at no cost to the schools.

Other JCPS schools may request performances or workshops by Squallis Puppeteers based on the pricing schedule included in Attachment A. Those schools will pay Squallis directly. The period of performance is December 6, 2023, through June 30, 2024.

Submitted by: Robert Moore

Attachment

• MOA Squallis Puppeteers

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Squallis Puppeteers, Inc. and authorize the superintendent to sign the attached agreement.

The School of Professional Psychology at Spalding University will provide a clinical psychology doctoral graduate student to conduct assessments and/or psychotherapy under the supervision of a licensed psychologist.

Providing behavioral and mental health services via individual or group therapy is a long standing and acceptable best practices model. This service addresses the FRYSC state Core Components of Heath Services or referrals to heath services (FRC) of Family-crisis and mental health counseling (YSC).

Submitted by: Dr. Katy DeFerrari

Attachment

• The School of Professional Psychology at Spalding University

Superintendent Martin Pollio recommends the Board of Education approve the attached contract with The School of Professional Psychology at Spalding University and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Total Restoration Group

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Total Restoration Group and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA Transformations

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Transformations, LLC. and authorize the superintendent to sign same.

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

Submitted by: Kim Chevalier

Attachment

• MOA MOA-Ja'Mekia C. Stoner

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Ja'Mekia Stoner, PLLC and authorize the superintendent to sign same.

University of the Cumberlands and the Board of Education are parties to a Student Teacher Agreement effective July 1, 2023. The parties desire to amend the Student Teacher Agreement in order to implement the University of the Cumberlands Student Teaching Policy for Substitute Teaching according to the parameters set forth in this Amendment. This Amendment is in addition to, and does not replace, the Student Teacher Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. 

Submitted by: Dr. Aimee Green-Webb

Attachment

• Agreement-University of The Cumberlands

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Student Teacher Agreement with University of the Cumberlands and authorize the superintendent to sign same.

Jefferson County Public Schools (JCPS) is entering into a Memorandum of Agreement regarding data sharing with University of Louisville College of Education and Human Development (UofL CEHD) to provide deidentified state assessment data for students of UofL CEHD educators and non-UofL CEHD educators. The data will provide UofL CEHD information to make data informed decisions and will additionally support UofL CEHD accreditation processes. UofL CEHD is focused on improving JCPS student academic outcomes by graduating educators that are making a positive impact.

There is no cost to JCPS. This research supports the Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps. 

Attachment

• MOA - University of Louisville-CEHD

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement regarding data sharing with University of Louisville College of Education and Human Development and authorize the superintendent to sign same.

Western Psychological Services, LLC shall provide software licenses and support for WPS Online Evaluation System web-based assessments, used by practitioners in the areas of autism, school psychology, and occupational therapy.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.  

Submitted by: Kim Chevalier

Attachment

• DPA - Western Psychological Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Western Psychological Services, LLC and authorize the superintendent to sign same.

The 21st Century Community Learning Centers initiative provides academic, artistic, and cultural enrichment opportunities to children, particularly students who attend high poverty and low-performing schools, to meet challenging state standards, and local standards in core academic subjects, such as reading, math, and science.

The purpose of this Contractual Memorandum of Agreement with the Kentucky Department of Education is: 

• To provide students with homework assistance and a broad array of activities that can complement their regular academic programs while also promoting youth development; and offering literacy and other skill-building educational services to the parents and families of participating children.
• To increase academic achievement by ensuring that students have access to high-quality academic and engaging enrichment activities that support their learning and development. The 21st CCLC initiative further stresses the importance of diverse groups and organizations working together to strengthen school and community networks to help students and families succeed. Funds will enable schools and communities to design and implement effective out-of-school programs that will result in improved student achievement and be sustained through community partnerships after the grant funds end.

Submitted by: Dr. John Marshall

• KDE Modification Contract

Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD295 rather than by name.

Student SSD29 has a medical condition, with proper physician documentation, which requires a 2 hour  and 50 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for one ECE student.

The 2024 Regular Session of the Kentucky General Assembly will convene on January 2, 2024. Jefferson County Public Schools (JCPS) functions within the statutory framework established by the General Assembly, so the actions of the legislature have a significant impact on the District's ability to carry out its work.

Submitted by: Kevin C. Brown

Attachment

• Legislative Priorities Kentucky General Assembly 2024

Superintendent Martin Pollio recommends the Board of Education approve the attached 2024 JCPS Legislative Agenda.

The 2023-24 Comprehensive District Improvement Plan (CDIP) includes the following components: (1) District Assurances, (2) Executive Summary, and (3) Improvement Plan (including support for TSI and CSI schools).

Our plan consists of the 17 district-level actions identified in Vision 2020 In Action, approved by the Board in July 2018. The CDIP includes goals and strategies that address the District’s three focus areas of student learning, culture and climate, and organizational coherence.

The plan represents our past, present, and future by including strategies from Vision 2020 In Action, state requirements, and the JCPS Future States.

As we move forward with establishing new Board Goals and Guardrails, our plan for next year will be focused on the key strategies needed to reach our goals.

Submitted by: Dena Dossett

Attachment

• Executive_Summary_SY2324
• Gap_Assurance_SY2324
• JCPS_CDIP_SY2324_vF

Superintendent Martin Pollio recommends the Board of Education approve the 2023-2024 Comprehensive District Improvement Plan.

Board Chairperson Diane Porter resigned her position as a member of the Board on Tuesday, October 24, 2023.

Board Policy 01.411 Duties and Responsibilities of the Chairperson and Vice-Chairperson states:

If for any reason the office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected and perform all duties of the chairperson when acting in that capacity. A new Chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular organizational meeting in January.

The Board meeting to be held on December 5, 2023, is the only regular board meeting scheduled prior to annual Organizational Meeting of the Board to be held on January 23, 2024. Under the authority of KRS 160.160, Board Policy 01.41 requires the Board to elect a Chairperson and Vice-Chairperson to serve one-year terms at the January Organizational Meeting.

A waiver of the requirement to elect a new Chairperson on or before the second meeting after this vacancy is appropriate because there is only one remaining meeting of the former Chairperson’s term, and the selection of a person to fill the District One vacancy will not have been completed. By approving the waiver, the Board will maintain stability through the transition process, and allow all seven Board members participate in the election of Board leadership in accordance with the normal schedule for elections at the annual Organizational Meeting.

Submitted by: Kevin C. Brown

General Counsel recommends the Board of Education waive the requirement under Board Policy 01.411 to fill the current vacancy of the office of Board Chairperson on or before the second meeting following the vacancy and defer same to the January 2024 Organizational Meeting of the Board.

The attached updated document is recommended for approval to update the District’s salary schedules for the 2023-24 school year. 

Approval of this recommendation will authorize staff to extend the applicable salary schedule changes and Salary Placement Rules updates to District employees effective December 9, 2023.  

The following updates are being submitted for approval.

Salary Placement Rules

• Providing clarifying language in the section regarding certified rank changes

Temporary Salary Adjustments for 2023-24 Effective 12/9/2023 – 6/30/2024

• Adding Vehicle Maintenance Staff (which includes mechanics) to the temporary COVID Differential ($3.50/hr.) pay
• Adding Co-Op Child Development Center Assistants to the temporary COVID Differential ($3.50/hr.) pay
• Adding eligibility of Bus Driver Trainees to receive extra service pay for driving a bus in the same manner as Compound Coordinators and Assistant Compound Coordinators due to bus driver shortage
• Updating and clarifying pay for coaching some specific sports.

Submitted by:  Edward D. Muns

Attachments

• Salary Placement Rules 12.05.23.pdf
• Salary Schedules 12.05.23

Superintendent Martin Pollio recommends the Board of Education approve the attached updated 2023-24 Salary Schedules and Temporary Salary Adjustments.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 12 5 23 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2023-196 - Motion Passed:  A motion to adjourn the meeting of the Jefferson County Board of Education at 8:46 p.m. passed with a motion by Ms. Sarah McIntosh and a second by Dr. Christopher Kolb.