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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link:JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement
III.
Recognitions and Resolutions
III.A.
Recognition of Atherton Students, Eisa Nasim, Addi Lawson, Julianna Hayes, Bailey Cole, and Austin Wilburn for Winning the State Student Technology Leadership Program Technical Award and Representing Kentucky at the International Society for Technology Education Conference
Atherton High School students Eisa Nasim, Addi Lawson, Julianna Hayes, Bailey Cole and Austin Wilburn won the State Student Technology Leadership Program Technical Award. This group of students are the first from JCPS to win the award. STLP is a statewide program that offers opportunities for students to participate in project-based learning, using technology to help solve issues in their communities.
The project is called the Fabricated Light Weather Reporting Station (FLWRS). The 3D printed device is a transportable weather station that measures wind speed, temperature and dew point, and gathers additional weather information. After the data is collected, it is sent to a Bluetooth-connected iPad or smartphone to assist pilots in planning their trips.
As part of the honor, Austin represented the state of Kentucky at the International Society for Technology Education Conference in Philadelphia, Pennsylvania.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize JCPS students Eisa Nasim, Addi Lawson, Julianna Hayes, Bailey Cole, and Austin Wilburn for winning the State Student Technology Leadership Program Technical Award.
Order #2023-143 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education recognize JCPS students Eisa Nasim, Addi Lawson, Julianna Hayes, Bailey Cole, and Austin Wilburn for winning the State Student Technology Leadership Program Technical Award. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 29, 2023.
Order #2023-144 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 29, 2023. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the August 15, 2023, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 15, 2023, meeting.
Order #2023-145 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 15, 2023, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
VI.
Superintendent's Report
VII.
Student Outcomes-Focused Governance Update
VIII.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
IX.
Action Items
IX.A.
Recommendation for Approval of Tax Rates for Fiscal Year 2023-24
In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2023, through June 30, 2024.
The estimated gross revenue generated by the 76.0 cents real property rate and the 76.8 cents personal property rate is $711,020,193. Of this amount, $50,523,204 will be allocated to the Building Fund for capital projects and debt payment on bond issues. The balance, $660,496,989, will be allocated to the General Fund to pay for educational services and operations.
The General Fund tax rate levied in fiscal year 2022-23 was 76.3 cents on real property and 76.8 cents on personal property.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the General Fund Tax Rate of 76.0 cents on real property and 76.8 cents on personal property for Fiscal Year 2023-24.
Order #2023-146 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the General Fund Tax Rate of 76.0 cents on real property and 76.8 cents on personal property for Fiscal Year 2023-24. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
IX.B.
Recommendation for Approval of the Internal Audit Charter and the Internal Audit Work Plan for Fiscal Year 2023-24, and Acceptance of the Report on the Status of the Fiscal Year 2022-23 Internal Audit Work Plan
As prescribed by the International Professional Practices Framework (IPPF) developed by the Institute of Internal Auditors (IIA), an internal audit charter defines the purpose, scope, responsibilities, and authority of the internal audit activity to ensure independence and objectivity. The IPPF further requires that the charter be reviewed annually and approved by the Board.
As stated in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, the Internal Audit Work Plan (Plan) should be developed using a risk-based methodology and the Board should annually review and approve the Plan and any changes to the Plan as well as receive periodic updates on the status of the Plan. The Plan to be approved covers the period July 1, 2023, through June 30, 2024.
The status report is based on projects included in the Plan approved in September 2022.
Approval of the Internal Audit Charter and the Internal Audit Risk-Based Audit Plan for 2023-24 is recommended, as is the accept the report on the status of the current Internal Audit Work Plan as of July 31, 2023.
Submitted by: Mayria Porter
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Internal Audit Charter and the Internal Audit Risk-Based Audit Plan for Fiscal Year 2023-24 and receive the Report on the Status of the Fiscal Year 2022-23 Internal Audit Work Plan.
Order #2023-147 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached Internal Audit Charter and the Internal Audit Risk-Based Audit Plan for Fiscal Year 2023-24 and receive the Report on the Status of the Fiscal Year 2022-23 Internal Audit Work Plan. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
X.
Information Items
X.A.
Acceptance of Fiscal Year 2023-24 Working Budget
This presentation will provide an overview of the Working Budget for Fiscal Year 2023-24, which will be presented for the Board’s approval on September 26, 2023.
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education receive the Fiscal Year 2023-24 Working Budget.
Order #2023-148 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the Fiscal Year 2023-24 Working Budget.
The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
X.B.
Racial Equity Policy Update
In December 2018, the Jefferson County Board of Education approved the Racial Equity Policy. The policy called for upending racist practices, policies, and beliefs that are causing disproportionality, inequities in access to educational opportunities, and a lower sense of belonging for Black and Brown students, as well as other negative racialized outcomes.
As one of the Three Pillars that guide the work of the District, the issue of Racial Equity has been a central part of the work. The Coronavirus and the attempt to politically capture public education has only exacerbated the systemic racial inequities that the District seeks to end. Inasmuch, the Racial Equity plans developed by schools and central office are more important than ever, and they need to be accelerated so as to mitigate the damage of racism and COVID-19. Many students and families of all races have been impacted by these tremendous obstacles, but as a consequence of historic and continuing systemic racism embedded throughout our society, Black and Brown families have been disproportionately impacted. Further, a districtwide literacy plan that is firmly aligned with the Racial Equity work has brought about clarity and challenges adults to focus on our efforts, beliefs, and commitment.
In this presentation, the Superintendent and his leadership team will share the District's Racial Equity Policy update. The presentation is more than an update. It serves as a way to detail an acceptable and accelerated course of action that focuses on systemic disruptions and will address the needs of students, families, and staff via an improved logic model that details inputs and outcomes.
The District must make sure that it centers justice and Racial Equity in everything it does. In doing so, the updated metrics to the Racial Policy/Plan will be presented. The Board agreed to add more direct and impactful goals that directly improve academic outcomes for students of color.
Submitted by: Dr. John Marshall
Superintendent Martin Pollio recommends the Board of Education receive an update regarding the implementation of the Racial Equity Policy and the Racial Equity Plan.
Order #2023-149 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive an update regarding the implementation of the Racial Equity Policy and the Racial Equity Plan. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
XI.
Consent Calendar
Order #2023-150 - Motion Passed: A motion to approve the Consent Calendar MINUS:
XI.Q.14. Modification of Memorandum of Agreement with Kentucky Department of Education for Strategic Analyst of Learning; and
XI.Q.15. Memorandum of Agreement with Kentucky Department of Education for Education Administration Program Consultant
passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
Order #2023-151 - Motion Passed: A motion to approve consent items:
XI.Q.14. Modification of Memorandum of Agreement with Kentucky Department of Education for Strategic Analyst of Learning; and
XI.Q.15. Memorandum of Agreement with Kentucky Department of Education for Education Administration Program Consultant
passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
XI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
XI.C.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on August 29, 2023.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XI.D.
Recommendation for Approval of Sale and Purchase Agreement for the Purchase 3903 Atkinson Square Drive
A contract has been prepared for the purchase of 3.076 acres and a 12,000± square foot building located at 3903 Atkinson Square Drive between Patricia L. Sullivan and Glenn Sullivan, Co-Administrator with Will Annexed and Lisa Zaring, Co-Administratrix with Will Annexed in the Estate of Alva R. Sullivan and the Board of Education of Jefferson County, Kentucky for the purchase price of $1,800,000.
A bill of sale and assignment of personal property has been prepared for the purchase of Personal Property at 3903 Atkinson Square Drive between The Sullivan University System, Inc. and the Board of Education of Jefferson County, Kentucky for the purchase price of $100,000.
Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the purchase of 3903 Atkinson Square Drive in the amount of $1,800,000; and approve the purchase of Personal Property in the amount of $100,000.
XI.E.
Recommendation for Approval of BG-1 Form for Purchase 3903 Atkinson Square Drive
A contract has been prepared for the purchase of 3.076 acres and a 12,000± square foot building located at 3903 Atkinson Square Drive between Patricia L. Sullivan and Glenn Sullivan, Co-Administrator with Will Annexed and Lisa Zaring, Co-Administratrix with Will Annexed in the Estate of Alva R. Sullivan and the Board of Education of Jefferson County, Kentucky for the purchase price of $1,800,000.
A bill of sale and assignment of personal property has been prepared for the purchase of Personal Property at 3903 Atkinson Square Drive between The Sullivan University System, Inc. and the Board of Education of Jefferson County, Kentucky for the purchase price of $100,000.
Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires a separate BG-1 to be submitted for the cost of the property purchase and associated closing cost and legal fees.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for an estimated cost of $1,921,000 for the purchase of 3903 Atkinson Square Drive.
XI.F.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for New Athletic Stadium at W.E.B. DuBois Academy
This project will include sitework, paving, bleachers, press box, lights, track, turf field, and a fieldhouse for the new W.E.B. DuBois Academy building utilizing the area of the Thomas Jefferson Middle School stadium.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Moody Nolan as the architect/engineer, and the BG-1 form for the New Athletic Stadium at W.E.B. DuBois Academy, for an estimated project cost for $3,893,500.
XI.G.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for Stage Floor Replacement at Youth Performing Arts School
This project will include removal and replacement of the existing wood stage floor and black box theater floor.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect as the architect/engineer, and the BG-1 form for the Stage Floor Replacement at Youth Performing Arts School, for an estimated project cost for $216,000.
XI.H.
Recommendation for Approval of Contract Completions and BG-4 Forms
XI.H.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation – Bid Package I at Academy @ Shawnee
On April 16, 2019, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 19-287.
On February 11, 2020, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
On January 17, 2023, the Board approved a BG-4 form for the project, but it was determined that a final change order needed to be issued. With the addition of the final change order, a new BG-4 is required per Kentucky Department of Education.
Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation – Bid Package I at Academy @ Shawnee for a total construction cost of $37,169,621.83.
XI.H.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Concrete Patio Repair at Ballard High School
On October 26, 2021, the Board of Education approved Mindel Scott to prepare plans and specifications for Project 22-039.
On May 24, 2022, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.
Mindel Scott has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Concrete Patio Repair at Ballard High School for a total construction cost of $261,865.80.
XI.H.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Career and Technical Education Program Renovations at Ballard High School
On October 26, 2021, the Board of Education approved VBNA to prepare plans and specifications for Project 22-038.
On March 29, 2022, the Board approved awarding a contract to Marton Construction Co. as the low bidder.
VBNA has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for Career and Technical Education Program Renovations at Ballard High School for a total construction cost of $506,700.29.
XI.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.J.
Recommendation for Approval of Bill of Sale and Assignment for Personal Property at 3301 Stober Road
A bill of sale and assignment has been prepared for the purchase of Personal Property at 3301 Stober Road between Yum Restaurant Services Group, LLC and Jefferson County Public Schools for the purchase price of $0.00.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Bill of Sale and Assignment for the purchase of Personal Property in the amount of $0.00 at 3301 Stober Road and authorize the superintendent sign same.
XI.K.
Recommendation for Approval to Request a Waiver from the Kentucky Board of Education Related to 702 KAR 4:050 – Building Sites, Inspections, and Approval for 3903 Atkinson Square
KRS 156.160 (2) allows the Kentucky Board of Education to grant waivers to regulations when appropriate justification is submitted in writing.
702 KAR 4:050 Section 4(4)(b) reads in relevant part “The property shall not have easements traversing the site. Easements are allowable along perimeter. Commitments to relocate easement from traversing site to perimeter shall be considered.” Jefferson County Public Schools intends to purchase 3903 Atkinson Square Drive which has a 15’ Sewer and Drainage Easement traversing the property. The easement serves 3901 Atkinson Square Drive which JCPS already owns. This easement traverses through the property but the building is existing, and it is not under the building.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends that the Board of Education grant approval to request a waiver from the Kentucky Board of Education regarding an easement traversing through property intended for purchase.
XI.L.
Recommendation for Approval of Bid Tabulations and Contract Renewals.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.
XI.M.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
XI.N.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2023 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
XI.O.
Acceptance of Orders of the Treasurer
XI.O.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of July 31, 2023, through August 13, 2023.
XI.O.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of July 31, 2023, through August 13, 2023.
XI.O.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of July 31, 2023, through August 13, 2023.
XI.P.
Acceptance of Donations, Grants, and Funding
XI.P.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on August 29, 2023.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $50,092.93 to be used as stated in the attachment.
XI.P.2.
Acceptance of Donation from the Ballard Field Hockey Booster Club
Ballard Field Hockey Booster Club has offered to donate equipment, material, and labor costs to construct a combination restroom facility for spectators and locker room facility for student-athletes at the Ballard High School Field Hockey Field House.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a donation from Ballard Field Hockey Booster Club totaling up to $225,000 and authorize the Superintendent to sign the attached Memorandum of Agreement.
XI.P.3.
Acceptance of Funds from Project Lead The Way
Project Lead The Way (PLTW) has awarded grant funding to Farnsley Middle School (Farnsley) as a Verizon Innovative Learning School (VILS). This grant aims to assist Farnsley's implementation of the PLTW Gateway program's computer science units in partnership with VILS. Farnsley must offer at least one section of either PLTW Gateway Computer Science for Innovators and Makers or App Creators to students during the 2023-2024 and 2024-2025 academic years.
Funds may be used for PLTW participation fee or core training and any technology or supplies needed to implement the courses.
There is no obligation for the District beyond the end date of the grant agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $7,500 from the Project Lead the Way and authorize Superintendent to sign the attached grant agreement.
XI.P.4.
Acceptance of Funding from the Kentucky Rural-Urban Exchange
The Kentucky Rural-Urban Exchange (RUX) is a creative leadership program designed to develop skills and confidence, grow social capital, and build relationships to bridge divides.
Butler Traditional High School received a $2,000 grant to purchase two classroom sets of books and implement a poetry/peer review with Estill County High School.
There is no obligation to the District beyond the grant's end date.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $2,000 from the Kentucky Rural-Urban Exchange and authorize the superintendent to sign the attached grant award letter.
XI.P.5.
Acceptance of Funding from the University of Louisville College of Education and Human Development for Teacher-in-Residence Program
The University of Louisville College of Education and Human Development (CEHD) provides funding to support the Professional Development School Collaboration between CEHD and Jefferson County Public Schools. These funds will support a Teacher-in-Residence at Atkinson Academy, Cochran, and Portland Elementary Schools, for the 2023-24 school year.
The funding covers teacher salary, fringe benefits, and indirect costs.
There is no financial obligation for the District
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $160,188.25 from the University of Louisville College of Education and Human Development and authorize the Superintendent to sign the attached Memorandums of Agreement.
XI.Q.
Recommendation for Approval of Agreements
XI.Q.1.
Recommendation for Approval of Lease Agreement/Land Swap Renewal with Louisville Metro Government
This renewal is under the same terms and conditions as the original Lease Agreement/Land Swap approved by the Jefferson County Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis.
The Lease Agreement/Land Swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and a recycling drop-off point for Louisville Metro. On the attached aerial view of the Fairdale Elementary property, there is an area marked in red and designated as the proposed swap. This long, rectangular piece of property is part of our driveway. Without this piece of land, it would impede access to our school.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve a Lease Agreement/Land Swap Renewal between Louisville Metro Government and the Jefferson County Board of Education.
XI.Q.2.
Recommendation for Approval of Memorandum of Agreement with Jefferson Community and Technical College/Kentucky Community & Technical College System
The partnership between Jefferson Community and Technical College, an educational institution of the Kentucky Community & Tech College System, and JCPS affords students the opportunity to be concurrently enrolled, making the transition to postsecondary education a more attainable process for students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jefferson Community and Technical College, an educational institution of the Ky Community & Tech College System, and authorize the superintendent to sign the same.
XI.Q.3.
Recommendation for Approval of Agreement with NextGrad
NextGrad places digital screens and vinyl posters inside high schools, at no cost, that allow colleges and universities to connect with high school students and share information to help them on their path toward higher education.
Under the Partnership Agreement, NextGrad will provide the following schools with one digital kiosk:
- Atherton High School
- Ballard High School
- Central High School Magnet Career Academy
- DuPont Manual High School
- Eastern High School
- J. Graham Brown School (high)
- Louisville Male High School
Each school will also receive grant funding of $500 annually to help improve student college access through a scholarship, college application fee waivers, or costs associated with the school's participation in College Application Week/Month and /or FAFSA completion activities.
The District has no obligation beyond June 30, 2025, and the agreement can be terminated at any time without cause.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached partnership agreement with NextGrad and authorize the superintendent to sign the same.
XI.Q.4.
Recommendation for Approval of Memorandum of Agreement with Volunteers of America Mid-States
This Memorandum of Agreement will allow the District to collaborate with Volunteers of America Mid-States who will provide targeted social services with rolling case management to support families and students.
Through this collaboration, JCPS will be able to accept referrals of identified students with extreme behavior while engaging the family and school personnel to develop a partnership and provide case management to coordinate services and support to promote future success. They will also contract with certified interpreters specially trained for case management oral interpretation to help support families and ensure culturally and linguistically responsive coordinated care.
Submitted by: Dr. Katy Deferrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Volunteers of America Mid-State and authorize the superintendent to sign same.
XI.Q.5.
Recommendation for Approval of Counseling Student Placement Agreement Amendment with Eastern Kentucky University
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Eastern Kentucky University regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.
Student Placement Agreements permit counseling students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional administrative and teaching staff of the District.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Counseling Student Placement Agreement with Eastern Kentucky University and authorize the superintendent to sign same.
XI.Q.6.
Recommendation for Approval of Counseling Student Placement Agreement with University of Akron
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with University of Akron regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.
Student Placement Agreements permit counseling students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional administrative and teaching staff of the District.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Counseling Student Placement Agreement with University of Akron and authorize the superintendent to sign same.
XI.Q.7.
Recommendation for Approval of Student Placement Agreement with University of Akron
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with University of Akron regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with University of Akron and authorize the superintendent to sign same.
XI.Q.8.
Recommendation for Approval of Student Placement Agreement Amendment with University of Akron OT/PT
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with University of Akron regarding OT/PT student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.
This Student Placement Agreement will permit occupational therapy, physical therapy, and speech language pathologist students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional and administrative staff of the Board.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with the University of Akron OT/PT and authorize the superintendent to sign same.
XI.Q.9.
Recommendation for Approval of Student Placement Agreement Amendment with Eastern Kentucky University OT/PT
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Eastern Kentucky University regarding OT/PT student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.
This Student Placement Agreement will permit occupational therapy, physical therapy and speech language pathologist students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional and administrative staff of the Board.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the with Eastern Kentucky University OT/PT and authorize the superintendent to sign same.
XI.Q.10.
Recommendation for Approval of Student Placement Agreement Amendment with Jefferson Community & Technical College OT/PT
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Jefferson Community & Technical College regarding OT/PT student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.
This Student Placement Agreement will permit occupational therapy, physical therapy, and speech language pathologist students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional and administrative staff of the Board.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with Jefferson Community & Technical College OT/PT and authorize the superintendent to sign same.
XI.Q.11.
Recommendation for Approval of Student Teacher Agreement Amendment with University of Akron
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with University of Akron regarding student teaching. This is an amendment to that agreement to be effective for the 2023-2024 school year.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Teacher Agreement with University of Akron and authorize the superintendent to sign same.
XI.Q.12.
Recommendation for Approval of Modification of Memorandum of Agreement with Kentucky Department of Education for Education Recovery Leader
The Kentucky Department of Education (KDE) has requested the modification of the original Memorandum of Agreement for Andrea Higdon, Education Recovery Leader. The modification is adjusting the amount of salary, fringe, and indirect cost due to a change in the number of days from 215 to 0.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2023-2024 Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Leader and authorize the superintendent to sign the same.
XI.Q.13.
Recommendation for Approval of Modification of Memorandum of Agreement with Kentucky Department of Education for Education Recovery Leader
The Kentucky Department of Education (KDE) has requested the modification of the original Memorandum of Agreement for Lanedra Cosby, Education Recovery Leader. The modification is adjusting the amount of salary, fringe, and indirect cost due to a change in the number of days from 235 to 0.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2023-2024 Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Leader and authorize the superintendent to sign the same.
XI.Q.14.
Recommendation for Approval of Modification of Memorandum of Agreement with Kentucky Department of Education for Strategic Analyst of Learning
The Kentucky Department of Education (KDE) has requested the modification of the original Memorandum of Agreement for Florence Chang, Strategic Analyst of Learning. The modification is to reduce the amount of the contract due to Ms. Chang’s resignation. Effective resignation date is September 8, 2023. The contract days are being reduced from 230 to 49. The end date is being changed to September 10, 2023.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2023-2024 Memorandum of Agreement with the Kentucky Department of Education for Strategic Analyst of Learning and authorize the superintendent to sign the same.
XI.Q.15.
Recommendation for Approval of Memorandum of Agreement with Kentucky Department of Education for Education Administration Program Consultant
The Kentucky Department of Education has requested that the following employee be released on Memorandum of Agreement from September 11, 2023, through June 30, 2024:
- Florence Chang, Education Administration Program Consultant
The primary function of the Education Administration Program Consultant is to assist with building a system of collaborative support for persistence to graduation initiatives through dropout prevention and student re-engagement strategies. The consultant will coordinate professional learning opportunities and disseminate resources to support schools and districts in dropout prevention and student re-engagement strategies that enable students to meet graduation requirements.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2023 2024 Memorandum of Agreement with the Kentucky Department of Education for Education Administration Program Consultant and authorize the superintendent to sign the same.
XI.Q.16.
Recommendation for Approval of Memorandum of Agreement with Metro United Way, Inc. Regarding Data Sharing for Out of School Time Programs
Metro United Way (MUW) is focused on co-creating equitable outcomes for all youth through its youth success initiative. MUW supports out-of-school time (OST) programs across the city who provide access to learning and enrichment opportunities to school age youth.
The attached agreement for data sharing between JCPS and MUW will allow MUW to use secondary data to examine aggregated student performance of those students receiving services from the OST providers.
This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Metro United Way, Inc., regarding data sharing for out-of-school time programs and authorize the superintendent to sign same.
XI.Q.17.
Recommendation for Approval of Data Privacy Agreement with Learning A-Z
Learning A-Z, inc. will provide approved software including RazPlus, Reading A-Z, Writing A-Z and Science A-Z.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Learning A-Z, Inc. and authorize the superintendent to sign same.
XI.Q.18.
Recommendation for Approval of Agreement with Louisville Marriott East
The purpose of this Professional Development is provide principals with tools and strategies to support student achievement, create safe learning environments, and ensure that all students receive equitable learning experiences. The use of strategies learned will also support the continuous development of equity-centered leaders.
This venue was selected because of the spaces needed for this leadership learning format, including the number of breakout spaces and the space for opening and closing sessions, venue availability, and free parking for participants. This retreat aligns with Vision 2020 strategy, 2.1.2. Cultivate Growth Mindset, Use research or evidence-based strategies and best practices to increase the capacities of teachers, staff, and school leaders to create a growth mindset in each student, and recognize student strengths.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Louisville Marriott to host the Principal Leadership & Curriculum Professional Development sessions and authorize the superintendent sign same.
XI.Q.19.
Recommendation for Approval of Memorandum of Agreement with Kentucky Department of Education for Program Coordinator for Comprehensive School Counseling
The Kentucky Department of Education has requested that the following employee be released on Memorandum of Agreement from September 11, 2023, through June 21, 2024.
- Michelle Sircy, Program Coordinator for Comprehensive School Counseling
The Program Coordinator for Comprehensive School Counseling will work with educators (including school counselors, principals, superintendents and other school-based mental health professionals) to build proactive comprehensive school counseling programs and systems of support. This position will also provide guidance on the minimum high school graduation requirements, the Individual Learning Plan, accelerated learning, and the Early Graduation Program.
Superintendent Martin Pollio recommends the Board approve the attached 2023-2024 Memorandum of Agreement with the Kentucky Department of Education for Program Coordinator for Comprehensive School Counseling and authorize the superintendent sign same.
XI.R.
Recommendation for Approval of Revision of Model Procurement Regulations and Procedures Manual
The Kentucky Model Procurement Code contains specific provisions, KRS 45A.345 - 45A.460, which may be adopted by local public agencies, including local boards of education. The code provides that no other statutes governing purchasing shall apply to the local public agency upon adoption of such provisions. The local public agency provisions of the code have been effective within the Jefferson County School District since 1980. The current version was adopted in 2010.
The attached revision incorporates changes to the code, due to passage of HB 522, which increases the small purchase limit to $40,000, and updates to job titles.
In the system of revision used in the attached regulations, words and punctuation in red with a strike-through are proposed deletions, while words and punctuation in blue are proposed additions and corrections to the regulations.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for approval the attached revision of the Districts Model Procurement Regulations and Procedures Manual.
XI.S.
Recommendation for Approval of 2023-24 Local Education Agency General and Program Assurances
Annually, the local board of education must approve general and program assurances regarding district operations. Information related to these assurances is available for review in the attached document and at the District’s central office by contacting the Division of Accountability, Research and Systems Improvement.
Once approved, the District will send a declaration of compliance to the Kentucky Department of Education in order to receive the funding within state and federal guidelines for fiscal year 2023-24.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2023-24 KDE Funding Assurances for General, State, and Federal programs.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
Order #2023-152 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
XIII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Persons Requesting to Address the Board (If Necessary)
XVI.
Executive Session (If Necessary)
XVII.
Action Item (If Necessary)
XVIII.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2023-153 - Motion Passed: A motion to adjourn the meeting of the Jefferson County Board of Education at 8:27 p.m. passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
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