Welcome to the November 25, 2013, meeting of the Jefferson County Board of Education.



Please join us for our traditional moment of silence.

• Agenda 11 25 13
• Meeting Notice 11 25 13

Please join us for the Pledge of Allegiance.

The minutes of the November 11, 2013, regular meeting are presented for your review and approval.

Attachment

• Minutes 11 11 13 (REVISED)

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the November 11, 2013, regular meeting.

Order #2013-189 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the November 11, 2013, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Debbie Wesslund.

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for November 25, 2013.

Order #2013-190 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for November 25, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

Chelsea won the Promote Your School essay contest sponsored by the Kentucky Higher Education Assistance Authority (KHEAA). She received a $500 college scholarship and the opportunity for her school to be featured in future college-planning materials published by KHEAA.

The contest was open to all juniors in Kentucky public and private high schools. Students were required to submit an essay in response to the question, “What is the biggest challenge high school students face?” More than 200 entries were submitted from 66 high schools from across Kentucky.

Contest judges said, “Chelsea’s essay was written with maturity and insight as she considered the essay topic from an adult point of view.” Her essay focused on the nontraditional challenge topic of teenage limbo, where students are both expected to be adults in some ways yet still follow the rules for teenagers.

Superintendent Donna Hargens recommends that the Board of Education recognize Chelsea Wilson, a student at the Brown School, for winning the Promote Your School essay contest.

Joseph earned the top score on the Principles of Finance section, and Charles was one of three students to earn the second-highest score on the Principles of Marketing section of the High School of Business Exam. The students are among the top business students nationwide who tested their business knowledge on the rigorous exam.

The exam is administered by the Marketing and Business Administration Research & Curriculum Center (MBAResearch) and is a national accelerated business administration program.

MBAResearch was created in 1971 as an education foundation. The foundation’s mission is to provide support to educators in preparing students for careers in the business industry. It also helps enhance the knowledge and skills of students and prepares them to be great leaders so that they graduate employable, productive, and promotable in the world of business.

Superintendent Donna Hargens recommends that the Board of Education recognize Joseph Kline and Charles Robb, students at Eastern High School, for earning top scores on the High School of Business Exam.

More than 40 distinguished JCPS students have been selected as 2014 National Merit Scholarship Program Semifinalists and 2014 National Achievement Scholarship Program Semifinalists.

Approximately 1.5 million juniors in 22,000 high schools from across the nation participated in the National Merit Scholarship Program. The program recognizes outstanding students who score very high on the Preliminary Scholastic Aptitude Test/National Merit Scholarship Qualifying Test (PSAT/NMSQT).

The National Achievement Scholarship Program Semifinalists will compete with more than 1,600 African-American high school seniors nationwide for approximately 800 scholarships worth approximately $2.5 million. More than 160,000 juniors who took the PSAT/NMSQT participated in the National Achievement Scholarship Program Competition.

Finalists for both programs are selected based on their outstanding academic record throughout high school, endorsement and recommendation by a high school official and earned SAT scores that confirm their performance on the PSAT/NMSQT as well as their accomplishments, leadership, and participation in school and community activities.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize the District’s 2014 National Merit Scholarship Program Semifinalists and the 2014 National Achievement Scholarship Program Semifinalists from Atherton, Ballard, Brown, Butler Traditional, duPont Manual, Eastern, Louisville Male, and Pleasure Ridge Park high schools.

Bethanie and Penny both received the Kentucky Association for Psychology in the Schools (KAPS) Psychologist of the Year Award. The award recognizes psychologists who exemplify outstanding leadership, extensive professional expertise, accomplishments, and dedication to the profession. They were recognized for their work in helping JCPS build capacity to deal with traumatic events.

Bethanie and Penny are certified PREPaRE trainers. PREPaRE is a nationally recognized crisis response curriculum. Bethanie and Penny serve as crisis response leaders for JCPS and have trained more than 150 district staff on how to use the PREPaRE model.

The mission of KAPS is to promote educationally and psychologically healthy environments for all Kentucky children and youth.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Bethanie Brogli Opell and Penny Mills, Jefferson County Public School District school psychologists, for being named Kentucky School Psychologists of the Year.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• Superintendent's Report 11 25 13

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for November 25, 2013.

Order #2013-191 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for November 25, 2013, minus Agenda Item V.O.1., which was voted on separately. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

Order #2013-192 - Motion Passed:  A motion that the Board of Education approve Agenda Item V.O.1. Acceptance of Funding from Kentucky Educational Collaborative for State Agency Children for JCPS/State Agency Children’s Programs at Kosair Hospital, Audubon Youth Development Center, Louisville Day Treatment Center, The Brook, and Western Mental Health Day Treatment passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 11 25 13

Superintendent Donna Hargens recommends that the Board of Education receive attached report of personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 11 25 13

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The Educational Interpreter job descriptions are changed to more accurately reflect the need for an interpreter to possess the required license and meet the requirements of the Kentucky Board of Interpreters for Deaf and Hard of Hearing.

The Nutrition Refrigeration Technician job description is added to address specialized refrigeration skills needed to work on refrigeration equipment in kitchens.

The Director Human Resources job description is submitted to provide leadership, general oversight, and direction to management of the District’s Human Resource programs.

The Director Labor Management and Employee Relations and Director Administrator Recruitment and Development job descriptions are changed to reflect the new reporting relationships with the Director Human Resources and change in responsibilities.

Submitted by: Dr. Michael Raisor

Attachment

• Job Descriptions 11 25 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Educational Interpreter I, Educational Interpreter II, Educational Interpreter III, Nutrition Refrigeration Technician, Director Human Resources, Director Labor Management and Employee Relations, and Director Administrator Recruitment and Development.

Mechanical and Electronic Maintenance organizational chart is submitted to add one (1) Nutrition Refrigeration Technician. The addition will allow for specialization in refrigeration to support an increasing volume of refrigeration equipment and refrigeration equipment failures.

Operations Services Division organizational chart is submitted to add a reporting relationship box for Director Human Resources and delete reporting relationship box for Director Recruitment and Development and for Director Labor Management and Employee Relations.

Human Resources organizational chart is submitted as a new cost center.

Administrator Recruitment and Development organizational chart is submitted to add the reporting relationship box for Director Human Resources and change the title of Director Recruitment and Development to Director Administrator Recruitment and Development.

Human Resources Recruitment and Staffing organizational chart is submitted to add the reporting relationship box for Director Human Resources and delete the reporting relationship box for Director Recruitment and Development.

Human Resources Support Services organizational chart is submitted to add reporting relationship box for Director Human Resources and delete reporting relationship box for Director Recruitment and Development.

Labor Management and Employee Relations organizational chart is submitted to add the reporting relationship box for Director Human Resources and delete the reporting relationship box for Director District Personnel (Risk Management and Benefits).

Risk Management and Benefits organizational chart is submitted to add the reporting relationship box for Director Human Resources and delete the reporting relationship box for Director Labor Management and Employee Relations.

Submitted by: Dr. Michael Raisor

Attachment

• Organizational Charts 11 25 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Mechanical and Electronic Maintenance, Operations Services Division, Human Resources, Administrator Recruitment and Development, Human Resources Recruitment and Staffing, Human Resources Support Services, Labor Management and Employee Relations, and Risk Management and Benefits.

This is a report of field trip requests submitted to the Board of Education for approval on November 25, 2013.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included are other field trips approved by the superintendent per JCPS Policy IICA.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests 11 25 13
• Field Trips Approved by the Superintendent 11 25 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

On September 12, 2011, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 010-12010.

On February 25, 2013, the Board approved awarding a contract to Martin Construction Co. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Fairdale ES Operable Partition Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Martin Construction Co. for Operable Partition Replacement at Fairdale Elementary School, for a total construction cost of $45,500.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 11 25 13 (REVISED)

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting. 

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations and Amendments_11 25 13

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Installation of Voice or Data Cables;
• Fire Extinguishers Tested, Recharged and Repaired;
• Lunchroom Commodities (Manufacturers Only - Warehouse Delivery);
• Pump Parts (Various Types); and
• Lunchroom Supplies - School Delivery (Non-Food);
• Amendment on Bus Service: Elementary School Bus Runs (Junior Achievement);
• Amendment on Bus Service: After School Activity Runs and Athletic Game Runs;
• Amendment on Field Trip Bus Service; and
• Amendment on Plumbing Supplies and Equipment (Line Item).

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 11 25 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of October 28 through November 10, 2013.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 11 25 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of October 28 through November 10, 2013.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts 11 25 13
• 1 Kaplan K12 Learning Services, LLC
• 2 Ed White dba River City Drum Corp Cultural Arts Institute, Inc.

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided per Board Policy 01.11 General Powers and Duties of the Board.

Submitted by: Cordelia Hardin

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More

Superintendent Donna Hargens recommends that the Board of Education accept the attached Monthly Report of Professional Services Contracts of $5,000 or More in place as of November 12, 2013.

Carrithers Middle School received $650 from the City of Jeffersontown to purchase new equipment and uniforms for the boys’ basketball team; $500 from Jane Emke through the Community Foundation of Louisville to purchase books for the school library; and $3,000 from the City of Jeffersontown to purchase school supplies and student uniforms.

DuPont Manual High School received a $500 General Electric Star Award from the Institute of International Education to purchase business education supplies.

Klondike Elementary School received $1,000 from the National Center for Family Literacy to purchase parent training materials, shirts for the Papa Bear program, and academic resources for students.

Minors Lane Elementary School received $200 from Vladyslava Glenn to purchase sensory activity items for the Autism classroom.

Peace Academy received $500 from the Commonwealth of Kentucky Department of the Treasury to purchase student school supplies.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $6,350 to be used as stated in the rationale.

Jefferson County Public Schools received $25,500 from the Jefferson County Public Education Foundation through the following donors:

Claire Alagia donated $500 in support of 55,000 Degrees, a public-private partnership with the goal of increasing education attainment in Louisville by adding 55,000 postsecondary degrees by the year 2020.

General Electric donated $5,000 to support SkillsUSA at Iroquois and Jeffersontown high schools. SkillsUSA is a partnership of students, teachers, and industry working together to ensure America has a skilled workforce.

Yum! Brands Incorporated donated $20,000 to Cane Run Elementary School for winning in the world competition Hunger to Hope Volunteer Challenge. Yum! Brands works to raise awareness of the hunger issue and to engage communities with the goal of ending hunger. The Huge Heart Champion honor was given to Team Cane Run Peace Garden Environmental Coordinator, Darleen Horton, who designed the gardens and created and taught lessons based on cultural respect and nutrition.

Submitted by: Christi Lanier-Robinson 

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $25,500 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Item V.O.

The Kentucky Educational Collaborative for State Agency Children has awarded the District funding totaling $673,055.

This annual grant is provided to fund salaries and other operating expenses at the following centers that provide educational services to state agency children that provide educational services to state agency children:

• Ackerly Inpatient/Kosair Hospital: $26,685
• Audubon Youth Development Center: $177,900
• Louisville Day Treatment Center: $88,950
• The Brook–Dupont: $91,915
• The Brook–KMI: $231,270
• Western Mental Health Day Treatment: $56,335

Attachments

• *KECSAC MOA
• Audubon Youth Development Ctr Interagency Agreement
• Kosair Hospital Interagency Agreement
• Louisville Day Treatment Ctr Interagency Agreement
• The Brook Dupont Interagency Agreement
• The Brook KMI Interagency Agreement
• Western Day Treatment Center Linkage Agreement

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $673,055 from the Kentucky Educational Collaborative for State Agency Children for Ackerly Inpatient/Kosair Hospital, Audubon Youth Development Center, Louisville Day Treatment Center, The Brook–Dupont, The Brook–KMI, and Western Mental Health Day Treatment and authorize the superintendent to sign the attached agreements.

The Kentucky Educational Collaborative for State Agency Children has awarded the district $521,840.
This annual grant is provided to fund salaries and other operating expenses at the following centers that provide educational services to state agency children:

• Peace Academy: $429,925
• Peace Mental Health Day Treatment: $91,915

The agreement is effective July 1, 2013, and expire June 30, 2014.

Submitted by: Dr. Dewey Hensley

Attachments

• *MOA with KY Education Collaborative for State Agency Schools
• Collaborative Services Agreement

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $521,840 from the Kentucky Educational Collaborative for State Agency Children for Peace Academy and Peace Mental Health Day Treatment and authorize the superintendent to sign the attached agreements.

Through the American Association of School Administrators (AASA) Expanded Learning Opportunities Challenge, the District was awarded a $25,000 grant, which was accepted by the Board of Education on October 28, 2013. The AASA issued the attached Memorandum of Understanding after that date.

The funding will be used to support further work with Louisville Linked; a Summer Learning Summit focusing on quality, community conversations about how to increase participation in out-of-school time programs; and District staff participation in the Ready by 21 National Meeting in April 2014. Efforts will also be directed at increasing the number of volunteers in out-of-school time programs.

This is one-time funding and accepting this grant does not obligate the district financially nor is there a requirement for matching funds or cost share.

Submitted by: Christi Lanier-Robinson

Attachment

• American Association of School Administrators MOU

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with the American Association of School Administrators and authorize the superintendent to sign same.

This Memorandum of Understanding will allow the Dare to Care Food Banks to use JCPS kitchen facilities for the Cooking Matters outreach program.

Cooking Matters Signature Courses teach kids and parents important lessons about self-sufficiency in the kitchen. Participants practice fundamental lessons including knife skills, reading ingredient labels, cutting up a whole chicken, and making a healthy meal for a family of four on a $10 budget. Adults and teens take home a bag of groceries after each class so they can practice the recipes taught that day.

JCPS School and Community Nutrition Services (SCNS) understands the critical needs in our community in this regard. SCNS is committed to help, aid, and assist with this program, while continuing to adhere to the strict local, state, and federal guidelines that apply to public school nutrition programs.

Submitted by: Dr. Michael Raisor

Attachment

• MOU Dare to Care

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with Dare to Care Food Bank and authorize the superintendent to sign same.

KRS 158.856(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.

The JCPS 2013–14 Nutrition and Physical Activity Annual Report—including Coordinated School Health and Health Promotion Schools of Excellence—will be presented to all School-Based Decision Making councils and will be available to the public via the District website.

The presentation of the report or public forum occurs annually at the last regularly scheduled Board meeting in January.

After the January Board presentation, the Superintendent will submit a summary of the findings and recommendations of the 2013–14 Nutrition and Physical Activity Report as required by KRS158.856(6) to the Kentucky Department of Education by May 1, 2014.

Submitted by: Dr. Michael Raisor

Attachment

• JCPS 2013–14 School Nutrition and Physical Activity Annual Report

Superintendent Donna Hargens recommends that the Board of Education accept the 2013-14 Nutrition and Physical Activity Report and grant approval to post the report on the District's website for a sixty-day commenting period.

Approval of this agreement will continue the Air Force Junior Reserve Officer Training Corps (AFJROTC) unit at Moore Traditional School under the provisions of Public Law 88-647, The Reserve Officer Training Corps Vitalization Act of 1964, Section 2031, Chapter 102, Title 10, United States Code (USC).

The AFJROTC curriculum as an elective offering broaches the following concepts:

• Problem solving: AFJROTC builds capacity in the student to have confidence to explore, engage, diagnose, and solve both instructional questions and matriculation of life and also engages the student in continual instructional application that gives the student the opportunity for individual and group problem solving.
• Self-Discipline: AFJROTC gives the student confidence to internalize responsible decision making and a sense of self-reliance.
• Self-Determination: While the majority of today's AFJROTC students do not participate in post-secondary transition to the military, the value afforded the student in decision making, goal orientation, and responsiveness to oneself and others is highly regarded by the student.
• Community Service: AFJROTC students provide numerous hours of community service.

• AFJROTC Continuation Agreement for Moore Trad School

Superintendent Donna Hargens recommends that the Board of Education approve the attached agreement for the continuation of the Air Force Junior Reserve Officer Training Corps Unit at Moore Traditional School and authorize the superintendent to sign same.

The Kentucky Higher Education Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families. KHEAA will place a fully-trained AmeriCorps College Coach in Southern and Valley high schools to serve as a full-time near-peer mentor for students.

KHEAA will provide regular, rotating oversight for the AmeriCorps member to ensure s/he is engaged in service activities to help students and their parents develop higher educational aspirations and learn about and use available resources to help pay for education beyond high school. KHEAA will provide age-appropriate publications and outreach services to students and parents as well as training on KHEAA resources to school personnel.

The schools will provide the College Coach with opportunities to interact with all students and parents and provide access to student data and Individual Learning Plans. The schools will submit a report to KHEAA if expenses occur and may provide supervision, office space, office supplies, technology, mileage, and some program support expenses.

The service period is from September 1, 2013, to June 30, 2014. The agreements are being submitted late due to delayed receipt from KHEAA.

Submitted by: Dr. Dewey Hensley

Attachments

• KHEAA Agreement for Southern HS
• KHEAA Agreement for Valley HS

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandums of Understanding with Kentucky Higher Education Assistance Authority and authorize the superintendent to sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval. This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 of the Exceptional Child Education Policies and Procedures Manual. Following Board approval, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education: approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes); minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed; a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD144 and SSD145 rather than by name. Student SSD144 has a medical condition, with proper physician documentation, which requires a three-and-one-half hour school day, five days per week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.

Student SSD145 has a medical condition, with proper physician documentation, which requires a three-hour-and-thirty-five-minute school day, five days per week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a high school.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education approve shortened school days for two students in the Exceptional Child Education Program for the 2013–14 school year.

The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"), and were reviewed and recommended by the Policy Development Committee.

With these revisions, we will be converting to a number system rather than our current lettering system.

In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by: Rosemary Miller

Attachment

• Proposed Personnel Policies

Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies: Personnel for first submission and reading.

The proposed revisions incorporate new legal requirements and were made in conjunction with the Kentucky School Boards Association's Policy Service ("KSBA"), and were reviewed and recommended by the Policy Development Committee.

With these revisions, we will be converting to a number system rather than our current lettering system.

In the system of revision used in the attached policy, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by:  Rosemary Miller

Attachment

• Proposed Policy 09.121: Entrance Age

Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policy: Entrance Age for first submission and reading.

• Proposed Personnel Policies for Approval

Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Personnel.

The Council for Better Education (CBE) represents Kentucky school districts in efforts to ensure full implementation of Kentucky's constitutional commitment to our students and common schools. The CBE is normally funded by assessing districts although there hasn't been such an assessment in several years. The adequacy study will be conducted by Picus Odden & Associates and will cost approximately $130,000. The CBE is asking all districts for contributions at 25 cents per Average Daily Attendance, which is $21,525 for Jefferson County.

The adequacy study will provide independent verification based on scientific measurement on what is already known. School districts are severely underfunded and must receive adequate funding to ensure all students become college and career ready. As a state, we have committed to much higher expectations, but state funding per student has declined.

A Synopsis of the Kentucky School Finance Study by Picus Odden & Associates is attached, along with frequently asked questions pertaining to the adequacy study.

Submitted by: Dr. Donna Hargens

Attachments

• Center for Better Education FAQs
• Synopsis of Kentucky School Finance Study

Superintendent Donna Hargens recommends that the Board of Education approve $21,525 in funding for the Council for Better Education Adequacy Study.

Skylight Primitive Baptist Church, a dissolved church, is the owner of record of the property located at 3401 River Park Drive.

Pursuant to KRS 273.130, if any religious society holding land dissolves, the title shall vest in the trustees of the county seminary in which the land lies for the use of that seminary, and if there is no such seminary, then in the county judge/executive, for the benefit of common schools in the county.

Another religious organization, New Ransom Way of the Cross Temple, is seeking to acquire the title of the property and has offered to pay $7,000 to the Board of Education to convey any interest it may have in the property.

The property is approximately 0.0785 acre in size and is not located adjacent to or in close proximity to school property. Therefore, the property is not suitable for a public school use.

Submitted by:  Rosemary Miller

Attachment

• JCBE/New Ransom Way of the Cross Temple Deed
• Resolution Concerning Property located at 3401 River Park Drive

Superintendent Donna Hargens recommends that the Board of Education approve the attached Deed and authorize the superintendent to sign same.

In response to the Board members' request on the use of smartphones in the classroom, we will offer baseline data and a teacher/student demonstration.

Submitted by: Dr. Dewey Hensley

• Handout: BYOD November 2013 Newsletter
• Handout: Light System
• PPT: Smartphones in the Classroom

Superintendent Donna Hargens recommends that the Board of Education receive baseline data and a teacher/student demonstration on the use of smartphones in the classroom.

Order #2013-193 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive baseline data and a teacher/student demonstration on the use of smartphones in the classroom. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

During the past year the Student Assignment office, along with the Option and Magnet office, have been working diligently on making the student assignment process more “user friendly” for families.

To improve the customer service and efficiency of student assignment, staff has engaged in the following activities:

1. Hosted two showcases (one for middle and high and one for elementary);
2. Implemented an on-line application process; 
3. Developed a student assignment algorithm to assign students to schools;
4. Developed an App mobile to bring the application process to areas of town that have a need;
5. Completed an initial review of the Option and Magnet programs and determined, with the exception of one program, that Optional programs at the elementary level should be dropped; and
6. Changed the number of clusters from 6 to 13 at the elementary level to shorten ride times for elementary students.

This report will provide an update on the activities listed above and also outline next steps for additional improvements such as completing the Magnet review process and making the address verification process more user friendly. 

• PPT: Update on Student Assignment Process

Superintendent Donna Hargens recommends that the Board of Education receive an update on the Student Assignment process.

Order #2013-194 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive an update on the Student Assignment process. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 2013–14 Discussion Agenda Planning Calendar 11 25 13
• 2 2012–13 Discussion Agenda Planning Calendar FINAL
• 3 2011–12 Discussion Agenda Planning Calendar FINAL
• 4 2010–11 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.

Order #2013-195 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the November 25, 2013, meeting of the Jefferson County Board of Education at xxx p.m.

Order #2013-196 - Motion Passed:  A recommendation to adjourn the November 25, 2013, meeting of the Jefferson County Board of Education at 9:25 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chuck Haddaway.