KyMEA
May 28, 2020 10:00 AM
Kentucky Municipal Energy Agency
Return
A. Meeting Opening
Ron Herd
Attachments
A.1. Attendance
Michelle Hixon
A.2. Guest Introductions
Ron Herd
Rationale

The Chairman will ask if any guests that were in attendance would like to introduce themselves.



Discussion




A.3. Call to Order
Ron Herd
Rationale

The meeting was called to order by the Chairman of the Board, Ron Herd.

B. Meeting Minutes of the combined meeting of the AR Project Committee and the KYMEA Board of Directors
Ron Herd
Attachments
Actions Taken

Motion Passed:  Approval of the April 23, 2020 meeting minutes passed with a motion by Mike Withrow and a second by Chris Melton.

C. Financial Reports
Heather Overby
Attachments
Actions Taken

Motion Passed:  Approval of the April 2020 financial reports. passed with a motion by Chris Melton and a second by Josh Callihan.

D. Committee Reports
Doug Buresh
Discussion




D.1. BROC
Gary Zheng
Attachments
D.2. AR Project Committee (combined with the April Board Meeting minutes)
Chris Melton
Rationale

Minutes are combined with the April Board Meeting Minutes.

E. Administration Reports
E.1. CEO
Doug Buresh
Rationale

Doug Buresh will present the CEO report regarding the agency's past and upcoming activities.

Attachments
E.2. Member Communications
Michelle Hixon
Rationale

Michelle Hixon will present to the board any upcoming events and member activities.

Attachments
E.3. Market Report
Rob Leesman
Rationale

Rob will review last months market details.

Attachments
F. Discussion Topics
F.1. Summer Preparedness
Rob Leesman
Rationale

Rob Leesman will discuss what KYMEA is doing to be prepared for the summer load.

Attachments
F.2. Financial Metrics
Heather Overby
Rationale

Heather Overby will present the Agency's Financial Metrics report.

Attachments
F.3. IRP Schedule
Doug Buresh
Rationale

Doug will review the projected IRP schedule. 


F.4. Open Records Items
Charlie Musson
Rationale

Charlie will give an update on the results of Open Records/Open Meeting requests.

Attachments
F.5. Legislative Summary
Charlie Musson
Rationale

Charlie has prepared a summary of the Kentucky Legislative Session for the Board.


Attachments
G. Committee Member Appointments
Ron Herd
Rationale


The KYMEA Board will review nominations for committee members. 

Attachments
Actions Taken

Motion Passed:  Motion to make the following Committee member changes for the remaining term: Executive Committee: the addition of Gary Zheng as a committee member. AR Project Committee: No change. Board Risk Oversight Committee: Gary Zheng to continue as the Chairman of the BROC. Budget Committee: the addition of Gary Zheng as a Committee member and Chris Melton as the Chairman. Compensation Committee: Addition of Gary Zheng (Consists of members of the Executive Committee). FERC Litigation Committee: No change. passed with a motion by Josh Callihan and a second by Chris Melton.

H. Action Items
Ron Herd
Rationale

No action items are expected

H.1. Document Retention Policy
Heather Overby & Charlie Musson
Rationale

The attached Document Retention Policy was presented to the Board in April and action will be requested at the May meeting.

Attachments
Actions Taken

Motion Passed:  Motion to adopt the Document Retention Policy passed with a motion by Mike Withrow and a second by Susan Bishop (Proxy for Ramona Williams).

H.2. CEO Performance Review
Ron Herd
Attachments
Actions Taken

Motion Passed:  Motion to give the CEO a 3% raise passed with a motion by Gary Zheng and a second by Chris Melton.

Motion Passed:  Motion for the CEO's 3% raise to be retroactive to January 1, 2020. passed with a motion by Gary Zheng and a second by Chris Melton.

I. Public Comments
Ron Herd
Rationale

This is an opportunity for members of the public to provide input to the KYMEA Board and is limited to 5 minutes per speaker.



Discussion




J. Upcoming Meetings and Other Business
Ron Herd
Rationale

The next meeting is Thursday, June 25th at 10 AM

The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Wednesday. The regular meetings shall convene and commence at 10:00 AM Eastern time on said dates. The regular meetings shall be held at the KYMEA Board Room, 1700 Eastpoint Pkwy, Suite 220, Louisville, Kentucky.

 

2020 Board Meetings 

Thursday, January 23, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Thursday, February 27, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Thursday, March 26, 2020, CANCELLED
Thursday, April 23, 2020, 10:00 AM Eastern Time, WEBEX VIDEO CALL
Thursday, May 28, 2020, 10:00 AM Eastern Time, WEBEX VIDEO CALL
Thursday, June 25, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, July 22, 2020, 1:00 PM Eastern Time, KYMEA Board Room
Thursday, August 27, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Thursday, September 24, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, October 21, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, November 18, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, December 16, 2020, 10:00 AM Eastern Time, KYMEA Board Room




K. Closed Session
Charlie Musson
Rationale


L. Actions Related to Matters Discussed in Closed Session
Charlie Musson
Rationale


No action expected

M. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn passed with a motion by Philip King and a second by Tim Lyons (Proxy for Kevin Frizzell).