• Minutes December 23, 2014

Motion Passed:  Approve the minutes of the December 23, 2014 meeting as presented passed with a motion by Sam Small and a second by Jason Bullock.

Motion Passed:  Accept list of re-appointments of staff, rehires, and personnel passed with a motion by Larry Keown and a second by Larry Morphew.

Motion Passed:  Re-appointment of Emergency Management Director Charlie Shields passed with a motion by David Johnston and a second by Joe Barnes.

FOR THE RECORDS: Appointment of Miranda Funk as Judge Executives' David Johnston Administrative Assistant - Full time - hire date 01/05/2015 pay rate of $12.50 per hour with increase up to $14.00 per hour upon favorable review by Judge Executive David Johnston.

FOR THE RECORD: Appointment of Kenny Autry as Judge Executive Administative Assistant Part Time (24 hrs per week) hire date 01/05/2015 pay rate of $10.50 per hour.

Motion Passed:  Approve Re-election of County Road Supervisor Jeff Miller for a 4 year term passed with a motion by David Johnston and a second by Larry Keown.

Motion Passed:  Approve Election of Dog Warden Traci Ward passed with a motion by David Johnston and a second by Jason Bullock.

Motion Passed:  Approve all elected officials bonds passed with a motion by Sam Small and a second by Larry Keown.

• Wellness Policy

Motion Passed:  Approve Wellness Program Incentive as follows: WELLNESS POLICY In an effort to promote wellness and productivity for Ohio County Fiscal Court Employees the following policies are adopted: 1. Tetanus, Hepatitis A and Flu Vaccinations will be made available to employees at no charge. 2. CDL Physicals (when required by department) will be covered when obtained by the approved facility. 3. Ohio County Fiscal Court will provide single membership for any employee of the OCFC to the Ohio County Family Wellness Center. 4. Any county employee who does not claim any sick time during each month will have their name placed in a monthly drawing. Drawing is to be held monthly with one winner. Winner will receive $330. Check is to be processed through payroll. Sick time will be reviewed based on pay periods of each month passed with a motion by Jason Bullock and a second by Larry Keown.

• (A) Credit Card Policy
• (B) Credit Card Checkout Policy

Motion Passed:  Approve Credit Card Policy as follows: CREDIT CARD POLICY 1. Credit card may be issued to the following: Judge Executive (1), Sheriff (1), Jailer (1), and Clerk (1). All other county credit cards will be locked in a fire proof safe to be located in the Treasurer's Office. 2. Credit Card numbers will not be given out over the phone. 3. Credit cards may be checked out by an authorized county employee or county official and must be checked back in the same day. Authorized county employee includes Department Head, Supervisor, or employee given permission by his/her Department Head, Supervisor. County employee is a person on payroll who receives a W'2. 4. If credit card is requested for overnight use authorization must be obtained from that Department Supervisor or Department Head and all documentation required must be signed by that Supervisor/Department Head. 5. Use of credit must be pre-approved by Elected Official, Supervisor or Department Head and follow guidelines set out in the administrative code. 6. Credit Card use must follow all guidelines set out in administrative code. 7. All charges made to a County Credit Card SHALL be accompanied by a DETAILED receipt. Detailed receipt must then be attached to a purchase voucher. Purchase voucher must be completely filled out. Any charge made to the County Credit Card without detailed receipt and purchase voucher will be considered a violation of County Credit Card Policy. 8. Credit Card receipts must be turned into Treasurer's Office when Card is returned. Credit Card should be returned as soon as possible after purchase and within the same business day. If overnight travel occurs then receipts are to be turned in next business day when you return from travel. 9. If receipt is not turned in then employee will be responsible to reimburse County for charge(s). Employee will not be allowed to use County Credit Card in the future. Employee may make purchase with their money and can request reimbursement. 10. When traveling to training or conference a Travel and Expense voucher must be used. You may attach all receipts to one voucher per trip. 11. Fraudulent use of a County Credit Card is terms for immediate dismissal. Restitution will be sought on fraudulent use of County Credit Card. 12. Commonsense Rule applies when using a County Credit Card. 13. Failure to following these guidelines will result in the loss of the privilege to use county credit card passed with a motion by Larry Keown and a second by Jason Bullock.

Motion Passed:  Approve Credit Card Check Out Policy as follows: CREDIT CARD CHECK OUT FORM / POLICY 1. Credit Card use must follow all guidelines set out in the administrative code. 2. All charges made to a county credit card SHALL be accompanied by a DETAILED receipt. Detailed receipt must then be attached to a purchase voucher. Purchase voucher must be completely filled out. Any charge made to the county credit card without detailed receipt and purchase voucher will be considered a violation of use of credit card. Employee must submit in writing why detailed receipt was not obtained and present this information to the Judge Executive for his signature. 3. When traveling to training or conference a Travel and Expense voucher must be used. You may attach all receipts to one voucher per trip. 4. Failure to follow these guidelines will result in the loss of the privilege to use county credit card. 5. Fraudulent use of a county credit card is terms for immediate dismissal. 6. COMMONSENSE Rule applies when using a county credit card. BY signing this form I understand the policies for credit card use as stated above. passed with a motion by Larry Keown and a second by Jason Bullock.

Motion Passed:  Approve changes to credit card policy by allowing Sheriff to have (2) credit cards passed with a motion by Larry Keown and a second by Joe Barnes.

Motion Passed:  Approve Inmate Meal Policy as follows: POLICY FOR INMATE MEALS Guidelines for inmate meals when working for county: 1. If at all possible inmate should be served meal provided by jail. 2. Inmate should not be picked up before breakfast. Breakfast is served at 5:30 a.m. 3. Inmate should be returned before supper. Supper ends at 5:30 p.m. 4. Meals should not exceed $7 per meal including drink. 5. Meals are provided for inmates only. County Employee meals are not provided. 6. No energy drinks: Red Bull, Monster, AMP etc. 7. If inmate meal is purchased then total number of inmates MUST be listed on ticket. 8. Cigarettes are not allowed to be purchased with county money. You are not required to purchase cigarettes for inmates passed with a motion by Larry Keown and a second by Joe Barnes.

• Contribution Policy

Motion Passed:  Accept Contribution Policy (attached) CONTRIBUTION POLICY Contributions may be made to organizations that are recognized within the community. Organization must submit an invoice or letter stating what contribution will be used for. No check shall be issued until invoice or letter is received by Treasurer's Office passed with a motion by Jason Bullock and a second by Sam Small.

Motion Passed:  Set Fiscal Court Meetings as follows: To be held the 2nd and 4th Tuesday at 5:00 p.m. of each month passed with a motion by Larry Keown and a second by Larry Morphew.

Motion Passed:  Approve 2015 Holiday Schedule as follows: OHIO COUNTY FISCAL COURT 2015 HOLIDAY SCHEDULE New Years' Day Thursday, January 1, 2015 Martin Luther King Jr. Day Monday, January 19, 2015 President's Day Monday, February 16, 2015 Good Friday Friday, April 3, 2015 Memorial Day Monday, May 25, 2015 Independence Day Observed Friday, July 3, 2015 Labor Day Monday, September 7, 2015 Veterans' Day Wednesday, November 11, 2015 Thanksgiving Thursday, November 26, 2015 Friday, November 27, 2015 Christmas Thursday, December 24, 2015 Friday, December 25, 2015 New Year' Eve Thursday, December 31, 2015 passed with a motion by Larry Keown and a second by Joe Barnes.